SPO – 4006a.7 Page 134 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
No. Ref
Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date Village and Karya Baru Village) with using
the representative sampling for 16 respondents.
Preventive Action:
Implementation of SIA towards the society around PT SNP periodically (once in two years) by PSD team and reviewed by PSD Manager , Head of SOU (Documentation:
SIA as reviewed result).
Auditor’s summary:
15th of July 2016
Based on the evidence of documentation which has been given and verified, team of auditor were assessing that the evidence of corrective which has been informed has been fulfilled. The consistency of implementation for social impact management by involving the society will be re-verified on the next surveillance (Surveillance-3).
2016.17 6.5.1 Evidence of Payment Slip Payroll system of the CH is using salary slip to all workers.
Information in the salary slip contains of wages, allowance, deduction and nett wages.
During data verification and field interview with sample workers at Block G2A/B AWE (harvesting activity), known that the worker status is
Major Awatan
Estate 60 days
SPO – 4006a.7 Page 135 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Std Nonconformity Grade Locatio
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Limit Corrective Action Observation and Date Status Closed Date contracted worker and
payment mechanism is done by the company directly (not from head of contractors).
Payment slip that shown to the auditor is only for permanent workers, while during field observation it was found a contract worker. Certificate Holder is failed to prove the payment slip and record of its worker.
April 2016 (documentation: letter of work agreement for temporary workers on 16th of April).
Preventive Measurement:
The implementation for reviewing the work agreement by the assistant and Chief of Section and reported to the Manager Unit per three months. (Documentation: review of work agreement per three months).
Creating the letter of work agreement for every temporary workers and updating the evidence of wage payment for temporary workers and must be documented.
(attachment 6.5.1) Auditor’s Summary:
The company has shown several documents of corrective such as:
- Letter of work agreement between the representative of CH and workers. List of workers which have been created for the work
agreement per 1st of April 2016 are available. As for the example: SPK No 010/AWE/SPK-
FANDRES/IV/2016 between the representative of CH with FANDRES TUBO. And SPK No.
019/AWE/SPK-IKAM/IV/2016 between the representative of CH
SPO – 4006a.7 Page 136 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Limit Corrective Action Observation and Date Status Closed Date with IKAM.
- Document of salary list for
temporary employee in April-May of 2016. The document consist of revenue information, gross wages, cuts and net wages. Beside it, the document also consist of the receipt in the form of signature for each worker.
Based on the observation of document, the incompatibilty has been fulfilled (closed).The effectiveness of corrective measurement will be seen on the next surveillance (Surveillance-3)
2016.18 6.5.2 Worker Agreement
Based on field observation and interview with harvester at Awatan Estate, as long as one week later he was assisted by his son (18 y.o) in harvesting.
However, CH can not provide the contract of its worker.
Major Awatan
Estate 60 days (14 June
2016)
CH shall provide that all employees have worker agreement.
Root cause:
Result study for the unit of certification shows that the permanent workers who has been helped by their childresn when they’re working, has been the indicator for lack of control from the assistant and supervisor of unit which are related to disallowance to bring the family member to help their works.
Based on the result of study, family member which has been found was helping their works by the team of auditor, did not need the work agreement.
Corrective Action:
The implementation control which should be done by the assistant and
Closed 22 June 2016
SPO – 4006a.7 Page 137 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Std Nonconformity Grade Locatio
n Time
Limit Corrective Action Observation and Date Status Closed Date supervisor by using SIME card in every
line of work (documentation: SIME card).
Socializing the policy of disallowance to hire the children who are still under the age and bring the people who are not the workers who have been registered at the company. (Documentation: photo, attendance list, and socialization minutes of meeting)
Auditor’s Observation on 21st of June 2016
To see the consistency for the implementation of waste management, team of auditor has been done direct observation on 22nd of June 2016 for harvest activity of LBE first division and AWE second division.
From the visiting result, team of auditor have seen that the harvest workers were doing their works without any helped of their family member. At the same time, team of auditor also did the interview with the supervisor and permanent employee and informed that the permanent employee are disallowed to get any help from their family member or unknown workers.
Preventive Measurements:
Controlling through SIME card which is started from supervisor when the queue in the morning until the execution of work..
SPO – 4006a.7 Page 138 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Std Nonconformity Grade Locatio
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Limit Corrective Action Observation and Date Status Closed Date Auditor’s Summary:
Based on the documentation result and also the information of interview, team of auditor were assessing that the incompatibility for this indicator has been fulfilled. The consistency of the fulfillment will be re-verify on the next surveillance (surveillance-3).
2016.19 6.11.1 Communities Involvement of Local Development Program.
Based on interview with local communities (sub-village of Batu Manang and Sedawak) informed that local development by the company has not according to the communication way.
Furthermore, the certificate holder has not provided yet an involvement of communities during identification of local contribution.
Minor SNP ASA-3 CH shall provide that contribution of local development program
is based on
consultation and involvement of local communities.
Root cause:
There is still no activity of involving the society around for creating the CSR programme by PSD team.
Corrective Action:
Distributing the quetionnaire and focus group discussion for the needs of CSR programme.
Involving the society around PT SNP to be involved in the making process of CSR programme by PSD team (documentation: result of coordination CSR programme with SH around PT SNP, attendance list, photo).
Observation on 30th of June 2016unit of certification has been presented several kinds of documents, such as:
1. CSR Programme. Including time management of montoring the respond to the CSR of company.
2. Quetionnaire of society’s needs. Which is consist of seven questions to measure
Open
SPO – 4006a.7 Page 139 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Std Nonconformity Grade Locatio
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Limit Corrective Action Observation and Date Status Closed Date the company CSR programme.
3. List of attendance on 21st of June 2016 and photo of activity.
Preventive Measurement:
CSR programme wil be communicated with SH in the enviromental area of PT SNP by PSD Team and will be reviewed in MUSREMBANG.
Auditor’s Summary:
2nd of July 2016
Based on the documentation that has been given, the company has shown the evidence which has been complete, however the team of auditor still need the clarification and additional document which is related to:
1. The mechanism for identify the stakeholder who will be involved in company CSR socialization.
2. List of stakeholder who identified will give the impact to the company activity.
3. Evidence of socialization which has been presented (list of attendance) still not yet seen the representative from Batu Manang Village and Sedawak Village.
This incompatibility has still not be fulfilled. The organization must be shown
SPO – 4006a.7 Page 140 Prepared by Mutuagung Lestari for Lembiru POM – PT. Sandika Natapalma (Simedarby Plantation Sdn Bhd)
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Limit Corrective Action Observation and Date Status Closed Date the additional evidence which will be a
note for auditor’s verification.
2016.20 8.1 Fundamental failures of the CH performance.
From the ASA-2 findings the auditor team considers that there is a systematic failure associated with the recurrence of a mismatch againts the results of previous audits (ST-2 and ASA-1) 1) Safety and Health
responsibilities. Not met against the Implementation of Safety and Health Policy
“"plantations and palm oil mills employers should ensure that the workplace, machinery, equipment, transport and processes under their control are always safe and do not endanger the health of excessively."
a. Non-conformity
evidence or
observation against indicator 4.6.5 standard relating to potentially unsafe
Major SNP 60 hari (14 Juni
2016)
The CH has to shows the evidences for continuous
improvement of the system for developing and ensuring the discrepancies that never appeared on a previous audit does not happen again.
Root cause:
There is no RSPO requirement standard for internal audit which taking attention to detail by the party who is competent (PSQM team) Corrective Action:
PSQM team has already made the programme and implemented the RSPO requirement standard for internal audit for SMK3 scope towards the result of visiting by Mutuagung Lestari team and will be reported to the Unit of Manager and PSQM Manager per once in six months. (documentation:
programme and internal audit planning SMK3 requirement in RSPO)
Observation on 30th of June 2016
The organization has been sent the evidence of correctivity, such as:
1. Programme of internal audit.
2. The result of RSPO internal audit on 23rd-25th of June 2016 which is consist of the identification of incompatibilty.
Based on the evidence of correctivity which has been sent, the organization has not identify the area or indicator which wil be the requirement of SMK3, enviromental management, social impact management, and the separation of product with certificate
Closed 1