Every importer, whether a company or an individual, should have the following administrative elements (depending on the goods and the purpose of the import).
Importer Identification Number (Angka Pengenal Impor - API). The API, regulated by Ministry of Trade Regulation No. 27/2012, is the importers’ mandatory proof of identification.
It is valid for five years, and may be extended.
There are two types of API:
•API-U (General Importer Identification Number – Angka Pengenal Impor Umum), granted to importers that import goods only for trading purposes. It is issued by the Ministry of Trade (or the related Head of Provincial Service).
•API-P (Producer Importer Identification Number – Angka Pengenal Impor Produsen),granted to importers that import goods for their own use, such as raw materials and/or others, which are intended to support the production process. In turn, there are three types of API-P, as follows:
•API-P for Production Sharing Contracts, issued by the Indonesian Directorate General of Foreign Trade;
•API-P for Foreign and Local Liability Companies, issued by BKPM;
•API-P for other purposes issued by Ministry of Trade (Head of Provincial Service).
Please note that importation without an API can only be performed after approval of the Ministry of Trade and it is only possible for infrequent importation of self-consumed goods (which are not for trading purposes).
Customs Identification Number (Nomor Identitas Kepabeanan - NIK)
The NIK is a required personal identity number used to access the importers’ record file in the system of the DGCE which uses both information technology and manual procedures in monitoring customs obligations. The NIK must be obtained from the DGCE and will remain valid unless cancelled by the same authority.
Special Importer Identification Number (Nomor Pengenal Importir Khusus - NPIK)
The NPIK is only necessary for the importation of certain products, namely commodities and goods such as: rice, electronics, sugar, corn, soybeans, toys, footwear and textiles. The NPIK is issued by the Ministry of Trade. In addition, NPIK importers are required to report their import realization by the 15th day of every month.
The Registered Importer Number (Importir Terdaftar Produk Tertentu - ITPT)
Gedung BRI II, 29th Floor, Suite 2903 Jalan Jenderal Sudirman No. 44-46, Jakarta 10210
Tel +62 21 5713560 Fax +62 21 5713561 e-mail: [email protected]
www.ice.gov.it
ITPT is mandatory for a company or person to be able to import goods related to electronics, ready-made garments, toys, footwear, food and drink products, cosmetic products, as well as traditional and herbal medicines.
Import Approval for Used Capital Goods (Persetujuan Impor Barang Modal Non Baru) This is issued by the Ministry of Trade and necessary for imports of used capital goods conducted by direct users, reconditioning and remanufacturing companies and/or hospital equipment suppliers.
Company Master Number (Nomor Induk Perusahaan - NIPE)
The NIPE is a registration certification number that is needed for entitlement to the exemption or drawback of import duties, value added tax and sales tax on luxury goods.
Business Entities Registration Process
Cosmetic Notifications Applicants who are interested in
following the Cosmetic Notifications are:
1. Cosmetic Industry, located in Indonesia which already has a product license;
2. Cosmetics importers who have imported identifier number and letter designation of the manufacturer country of origin agency;
and/or
3. Individual or business entity that enters into a contract with the production of cosmetics industry which has had a production license.
Procedures for the registration of business entities:
1. Applicant have to fill-up the administration electronic form that available at BPOM website;
2. The filled-up administration form must be submitted directly to BPOM as per requirements;
3. User ID and password will be activated as soon as the all the documents are verified.
Imported Products:
1. NPWP (Tax Payer Registration Number) 2. Legitimate Import Identification Number
(API).
3. Legitimate of agency appointment letter and the origin of the industry.
4. Certification that stated that the factory of the cosmetic in the country of origin have applied the CPKB according to the availability that will be notified by the officials government who authorized or recognized institution in the country of origin and legalized by the Embassy or by local Indonesian Republic Consulate regarding factory located outside ASEAN.
5. Certificate or letter of the application of CPKB is accordance with the availability that will be notified with the factory that located outside ASEAN.
6. Certificate of Free Sale (CFS) issued by the competent authorities in the country of origin (imports from outside ASEAN) issued by the competent authority or recognized institution in the country of origin and legalized by the Embassy or by local Indonesian Republic.
Gedung BRI II, 29th Floor, Suite 2903 Jalan Jenderal Sudirman No. 44-46, Jakarta 10210
Tel +62 21 5713560 Fax +62 21 5713561 e-mail: [email protected]
www.ice.gov.it
Document Administration:
Local Products:
1. NPWP (Tax Payer Registration Number) 2. License of cosmetic products, according
to the type of product that are registered.
3. The certificate of The Procedure of Making a Good Cosmetics (CPKB) and or a document that certified the application of CPKB and or Certificate The Procedure of Making a Good Drugs (CPOB) with the use of shared facilities agreement, according to the type of product availability are notified.
4. Letter of agreement between the notification applicants with the licensor.
Domestic Products Contract:
1. NPWP (Tax Payer Registration Number).
2. Industrial license or registration certificate in the field of cosmetic industry for companies contracting authority.
3. Letter of the contract agreement between the applicant notification and the production contract receiver that notary certified by stated the validity period.
4. License of Cosmetics Production for the product contract receiver.
5. The Certificate of The Procedure of Making a Good Cosmetics (CPKB) and or Certificate of The Procedure of Making a Good Drugs (CPOB) with the use of shared facilities agreement, according to the availability of the products that are registered, for the product contract receiver.
Cosmetic Notification Process
For registration of aesthetic medical equipment in Indonesia, here are the list of the documents needed:
1. Letter of Authorization (Minimum authorization 2 years, legalized by the Indonesian embassy in the manufacturer’s country);
2. Certificate of Free Sale or Certificate Foreign Government;
3. CE Certificate or Certificate of Conformity;
4. ISO 13485;
5. IEC 60601 Certificate and IEC 6061 Test report;
6. Manufacturing Flow Chart and Customer Complaint Flow Chart;
7. Raw Material Component;
8. Production Code /Lot Number Explanation Letter;
9. Test and result Report for Finished Product from the Quality Control Dept (the report must signed by the QC Dept. Person in charge);
10. Manual Book;
11. Attachment for accessories codes (if there is any).
Gedung BRI II, 29th Floor, Suite 2903 Jalan Jenderal Sudirman No. 44-46, Jakarta 10210
Tel +62 21 5713560 Fax +62 21 5713561 e-mail: [email protected]
www.ice.gov.it