BIDS AND AWARDS COMMITTEE Supplemental Bid Bulletin No. 1
RENTAL OF VENUE,ACCOMMODATIONS AND PROVISION OF MEALS FOR 23
rdWORLD ECONOMIC FORUM ON EAST ASIA
April 28, 2014
This Supplemental Bid Bulletin No. 1 is issued to modify or amend items in the Bid Documents. This shall form an integral part of the Bid Documents.
REFERENCE AMENDMENTS/CHANGES/
CLARIFICATIONS Page 60-63 Section VI. Schedule of
Requirements
Page 65-67 Technical Specifications FUNCTION ROOMS
Function Room A May 18-24,2014
Plenary Room
Area: At least 900 square meters
Capacity: Minimum of 600 persons Set-Up: Theatre Style
Function Room C May 18-24,2014
TV Debate Room
Area: At least 400 square meters
Capacity: Minimum of 300 persons Set-Up: Theatre Style
Function Room H May 20-23,2014
Media Center with Host Broadcaster Office
Area: At least 280 square meters
Capacity: Minimum of 80 persons Set-Up: Classroom Style
Open Area 1 May 12-24,2014 Set-up: Coffee Lounge Style
Area 7
Media Broadcasting
Office 4 May 13-23,2014
Forum Staff Offices
Area: At least 170 square meters
Capacity: Minimum of 100 persons Set-Up: Classroom Style
Office 5 May 13-23,2014
Student and Interpreters
Area: At least 80 square meters
Page 60-63 Section VI. Schedule of Requirements
Page 65-67 Technical Specifications FUNCTION ROOMS
Function Room A May 17-24,2014
Plenary Room
Area: At least 900 square meters
Capacity: Minimum of 600 persons Set-Up: Theatre Style
Function Room C May 17-24,2014
TV Debate Room
Area: At least 400 square meters
Capacity: Minimum of 300 persons Set-Up: Theatre Style
Function Room H May 16-23,2014
Media Center with Host Broadcaster Office
Area: At least 280 square meters
Capacity: Minimum of 80 persons Set-Up: Classroom Style
Open Area 1 May 16-24,2014 Set-up: Coffee Lounge Style
Area 7
Media Broadcasting May 16-23,2014 Office 4 May 16-23,2014
Forum Staff Offices
Area: At least 170 square meters
Capacity: Minimum of 100 persons Set-Up: Classroom Style
Office 5 May 16-23,2014
Student and Interpreters
Area: At least 80 square meters
Capacity: Minimum of 45 persons Set-Up: Classroom Style
Office 6 May 13-23,2014
Forum Core Team and PublicisLive
Area: At least 80 square meters
Capacity: Minimum of 10 persons Set-Up: Boardroom Style
Office 7 May 13-23,2014
IT Room
Area: At least 60 square meters
Capacity: Minimum of 5 persons Set-Up: Boardroom Style
Office 8 May 13-23,2014
Forum Academy
Area: At least 60 square meters
Capacity: Minimum of 10 persons Set-Up: Boardroom Style
Meeting Room 2 days
Area: At least 100 square meters
Capacity: Minimum of 50 persons Set-Up: U-shape style
Meeting Room 2 days
Area: At least 100 square meters
Capacity: Minimum of 30 persons Set-Up: Boardroom style
GUEST ROOMS
Qty
Superior Rooms 10 May 13,2014
Single Occupancy 10 May 14,2014 10 May 15,2014 15 May 16,2014 35 May 17,2014
Page 67 & 69 Technical Specifications I. Other Terms and Conditions Notes:
The hotel should have a helipad
Capacity: Minimum of 45 persons Set-Up: Classroom Style
Office 6 May 16-23,2014
Forum Core Team and PublicisLive
Area: At least 80 square meters
Capacity: Minimum of 10 persons Set-Up: Boardroom Style
Office 7 May 16-23,2014
IT Room
Area: At least 60 square meters
Capacity: Minimum of 5 persons Set-Up: Boardroom Style
Office 8 May 16-23,2014
Forum Academy
Area: At least 60 square meters
Capacity: Minimum of 10 persons Set-Up: Boardroom Style
No longer needed
No longer needed
GUEST ROOMS
Qty
Superior Rooms None May 13, 2014
Single Occupancy None May 14,2014 None May 15,2014 35 May 16,2014 45 May 17,2014
Page 67 & 69 Technical Specifications I. Other Terms and Conditions Notes:
No longer needed
