Lukhanji Municipality

1) Approved schedule for the IDP / PMS and Budget REVIEW PROCESS PLAN – 2013 / 2014

The below schedule was approved by Council on the 30^th August 2013, for purposes of ensuring compliance with the municipal legislation and alignment between integrated development planning activities and those of budget review process

Activity Date Custodian

July 2013

Review of the IDP for 2013/14 and compilation

of the IDP/PMS and Budget Process Plans

1-31 July 2013 Chief Financial Officer; and Integrated Planning and Economic Development

August 2013

Preparation of the draft annual performance report 2012 / 2013

20-21 August 2013 Integrated Planning and Economic Development Establishment of IDP/PMS AND Budget

Committees.

26 August 2013 Executive Mayor IDP/PMS and Budget Technical Steering

committee to discuss draft IDP/PMS and Budget Review Process Plan 2014 / 2015.

27 August 2013 Executive Mayor

IDP Representative Forum-Consultation on the draft IDP/PMS AND Budget Review Process Plan 2014/2015.

28 August 2013 Executive Mayor

Special Council Meeting – Presentation of the IDP/PMS and Budget Review Process Plan 2013/2014 for adoption

30 August 2013 Executive Mayor

2012/2013 Financial Statements and Draft Annual Performance Report submitted to

30 August 2013 Municipal Manager;

Chief Financial Officer

Activity Date Custodian

Auditor-General.

September 2013

Advertisement and/or publication of the

IDP/PMS and Budget Review Process Plan 2014 / 2015

06 September 2013 Integrated Planning &

Economic Development Submission of IDP/ PMS and Budget Review

Process Plan to the district municipality and other spheres of government

06 September 2013 Integrated Planning &

Economic Development IDP/PMS and Budget Framework Workshop for

all Councillors; Traditional Leaders and Officials

17 September 2013 Integrated Planning &

Economic Development

October 2013

Preparations for the sittings of cluster meetings;

circulation of information on the situational analysis review processes

01 – 04 October 2013

Integrated Planning &

Economic Development Cluster Chairpersons Submission of Performance reports and

performance information of the first quarter

04 October 2013 All Directors IDP/PMS and Budget Technical Steering

Committee: presentation of the situational analysis under review, performance report (1

^st

quarter).

09 October 2013 Municipal Manager

IDP/PMS and Budget steering committee:

presentation of the situational analysis under review performance report ( 1

^st

quarter)

16 October 2013 Executive Mayor

Cluster meetings to review performance of the first quarter and presentation of the draft review situational analysis.

21-25 October 2013 Cluster Chairperson

Submission of the Performance Report of the institution to the Office of the Executive Mayor

30 October 2013 Integrated Planning &

Economic Development Public Meetings / Mayoral Imbizo’s –

Presentation on the 1

^st

quarter performance report to local community

31 October 2013 Executive Mayor

November 2013

Review of the Situational analysis continue,

review of objectives and strategies.

01-29 November 2013

All Directors IDP/PMS and Budget Technical Steering

Committee – presentation and discussion of the situational analysis. Launch of the second phase of the IDP (Development of the objectives and strategies commences)

20 November 2013 Integrated Planning &

Economic Development

Municipal Manager

Activity Date Custodian December 2013

Logistical arrangements on the review of the mid-year performance reports, assessment and performance and review of the service delivery and budget implementation plans

02 – 06 December 2013

Integrated Planning &

Economic Development

IDP/PMS and Budget Technical Steering Committee to discuss draft objectives and strategies.

11 December 2013 Municipal Manager;

Integrated Planning and Economic Development

January 2014

Submission of Performance reports and

performance information – mid-year performance

03 January 2014 All Directors

Cluster meetings to discuss mid-year performance reports and draft objectives and strategies

07-11 January 2014 Cluster Chairperson

IDP/PMS and Budget Technical Steering committee to present and discuss draft objectives and strategies. Launch of the third phase of the IDP (Discussions on the projects commences, preparation of the IDP Core components for submission no later than the end of February 2013)

15 January 2014

15 January 2014

All Directorates

Integrated Planning and Economic Development

Strategic planning session to present updated situation analysis, refined objectives and strategies and draft projects. Review Strategic Scorecard and prepare draft SDBIP 2013 / 2014

20 – 22 January 2014

Municipal Manager;

Integrated Planning and Economic Development

Presentation of reviewed SDBIP to the Executive Mayor for approval.

23 January 2014 Municipal Manager;

Integrated Development and Economic Development.

Table in Council the draft annual report 2012 / 2012, Mid-year Performance Report 2012 / 2013, annual report, mid-year assessment report, financial statements and audit report

24 January 2014 Executive Mayor

Publication of the draft annual report, mid-year performance report and the reviewed SDBIP 2012 / 2013

31 January 2014 Integrated Development and

Economic Development

Activity Date Custodian February 2014

Submission of mid-term performance reports to the Sector Departments (National / Provincial Treasury and the department of Local Government and Traditional Affairs)

07 February 2014 Integrated Planning and Economic Development

IDP/PMS and Budget Technical Steering Committee to discuss and finalise draft projects and submission of reviewed sector plans.

19 February 2014 Municipal Manager

Public Meetings / Mayoral Imbizo’s – Presentation of the mid-year performance report, draft annual report 2012 /2013

28 February 2014 Executive Mayor

March 2014

Presentation of draft Reviewed IDP 2014 /

2015 to IDP/PMS and Budget Technical committee and alignment of budget

12 March 2014 Integrated Planning and Economic Development

IDP/PMS and Budget Steering Meeting: Final draft operating and capital budget presented to Mayoral Committee review

19 March 2014 Executive Mayor

Special Council Meeting – Presentation of the 1

^st

draft IDP 2014/2015 ( 2

^nd

Review)

31 March 2014 Executive Mayor

April 2014

Submission of Draft IDP document to the Office of the Premiers, Provincial and National Treasury and the MEC for Local Government ad Traditional Affairs

04 April 2014 Municipal Manager

Submission of Performance reports and performance information of the third quarter

04 April 2014 All Directors IDP advertised for public comments, public

meetings and consultation

04 – 06 April 2014 Executive Mayor IDP, Budget and PMS Road shows 07 – 25 April 2014 Executive Mayor IDP/PMS and Budget Technical Steering

Committee to consider public comments and those from sector departments; presentation of performance reports for the 3

^rd

quarter.

30 April 2014 Municipal Manager

May 2014

IDP/PMS and Budget Steering Committee –

Consider final IDP 2014/2015 (2

^nd

Review)

14 May 2014 Integrated Development and Economic Development.

Municipal Manager

IDP/PMS and Budget Technical Steering Committee: Presentation of Final Draft IDP and Budget (Operating and Capital Budget) for presentation to the full Council

21 May 2014 Executive Mayor

State of the Municipal Address: Council to consider final adoption of the IDP & Budget

30 May 2014 Executive Mayor June 2014

IDP/ PMS and Budget Technical Steering Committee to finalize the service delivery and budget implementation plans for 2014 / 2015

11 June 2014 Integrated Planning and Economic Development

Submission of the approved Reviewed IDP 2014 / 2015 to the National, Provincial Treasury department, MEC for Local Government and Traditional Affairs and the district municipality

13 June 2014 Municipal Manager

Presentation of the final draft service delivery and budget implementation plan to the Executive Mayor for approval.

18 June 2014 Municipal Manager

Assessment of annual performance of the institution.

24-27 June 2014 Integrated Planning and Economic Development.

Municipal Manager

Ordinary Council Meeting 30 June 2014 Executive Mayor