Application Number:
Funding Application – Full Proposal
Applications Close: 1
stOctober 2015 Please send hard-copy applications to:
Debbie Hill, The Secretary, Equine Trust
Institute of Veterinary, Animal and Biomedical Sciences Mailcode 412, Massey University, Private Bag 11-222 Palmerston North, NEW ZEALAND
Electronic applications are also acceptable and may be emailed to: [email protected].
Please note that un-signed applications or those received after the due date will not be accepted.
PART A: PROJECT AND BUDGET SUMMARY
This part is an executive summary of the complete application.
1. FULL PROJECT TITLE 2. SHORT TITLE
3. NAME OF APPLICANT ORGANISATION 4. PROJECT LEADER AND CONTACT PERSON
5. SIGNATURE OF PROJECT LEADER OR AUTHORISED OFFICER
Signature ______________________________________________________ Date ________________
Designation __________________________________________________________________________
6. PLAIN LANGUAGE SUMMARY (for public release; not to exceed 200 words).
7. COMPLIANCE WITH THE PARTNERSHIP FOR EXCELLENCE ( less than 500 words) 8. OBJECTIVE(S) OF PROJECT (less than 200 words)
9. PROJECT BREAKDOWN (less than 500 words)
(a) List 3 research project objectives so that progress of projects can be regularly assessed and the date this will be achieved by:
Date Objective 1
Objective 2 Objective 3
Please state the responsibility of each collaborator in completing each research objective within the project (list and include contributions of graduate students if relevant) Objective Collaborator
Name (s) Objective
Number Objective Contribution Completion Date
A B C D E
10. BUDGET SUMMARY (Include GST if applicable)
BUDGET SUMMARY Equine Trust Co-funding from Other Total Funding
Request Applicant Co-funding
Year 1
Estimate Year 2 (if any)
Estimate Beyond Year 2 (if any) TOTAL
11. LIST OF OTHER ORGANISATIONS INVOLVED WITH THE PROPOSED PROJECT
PART B: PROJECT METHODOLOGY AND RISK (No more than 7 pages including references and diagrams - 12 point font)
12. SCIENCE BACKGROUND
13. PRELIMINARY STUDIES OR DATA
14. BENEFITS TO THE NEW ZEALAND EQUINE INDUSTRY 15. RESEARCH DESIGN AND METHODS
16. ANIMAL WELFARE
17. KNOWLEDGE TRANSFER PLAN 18. WORK PLAN
19. RISKS TO ACHIEVING THE DESIRED OUTCOMES . PART C: CONTACTS, FUNDING, INTELLECTUAL PROPERTY
20. APPLICANT ORGANISATION
Organisation:
Division or Branch Street or PO Box:
City or Town:
Phone No:
Fax No:
Email Address:
21. PROJECT LEADER AND CONTACT PERSON
Surname:
First name and title:
Address:
Telephone number:
Fax number:
Email address:
22. KEY PERSONNEL Surname:
First name and title:
Location:
23. DETAILS OF BUDGET
(A) PROJECT STAFF (including postgraduate stipends if any):
Name & Designation Proportion of time
on project (%) Costs Year 1 Costs Year 2
Total Personnel Expenditure
(B) CONSUMABLES AND OTHER OPERATING COSTS:
Items Costs Year 1 Costs Year 2
Total Operating Expenditure incl. GST
(C) ASSETS (including equipment and facilities):
Items Costs Year 1 Costs Year 2
Total Capital Expenditure incl. GST
(D) TRAVEL:
Travel Purpose Costs Year 1 Costs Year 2
Total Travel Expenditure incl. GST
(E) CONTRACTED SERVICES:
Service Provider Costs Year 1 Costs Year 2
Total Contracted Services Expenditure incl. GST
(F) MISCELLANEOUS COSTS (show GST if NZ-based provider):
Miscellaneous Costs Costs Year 1 Costs Year 2
Total Miscellaneous Expenditure incl. GST
(G) OTHER FINANCIAL SUPPORT (directly associated with this project as approved or otherwise)
Organisation
Providing Support Nature of support Value Year
1 Value Year
2 Approved or application submitted?
Total Additional Support incl. GST
24. INTELLECTUAL PROPERTY PLAN
25. MILESTONE TABLE
Milestone description Achievement criteria Date
Expected 1
2 3 4
5
6
26. CURRICULUM VITAE -
Equine Trust Application Guidelines
These guidelines are to provide assistance to applicants in applying for funding from the Equine Trust.
The Equine Trust has been formed as part of the Equine Partnership for Excellence – a public-private partnership involving the New Zealand Racing Board, New Zealand Thoroughbred Racing, Bomac Laboratories, a variety of other equine organisations, Massey University and three overseas universities. The purpose of Equine Trust is to fund and co-ordinate industry good research and teaching activities of benefit to the New Zealand equine industry – and in particular those activities that support the outcomes of the Equine Partnership for Excellence programme. The Equine Trust was established in 2006 as a subtrust of the Massey Foundation.
The Trust was settled with a $5 million suspensory loan from Massey University which in turn is in receipt of a suspensory loan from the Tertiary Education Commission for the same sum. The Trustees envisage funding equine industry-good research and education projects to approximately $250,000 pa.
A. The Application Form
The headings below relate to the headings on the application form. Illegible applications will not be accepted.
Applicants should concentrate on clear and succinct descriptions of their ideas.
1. Full Project Title 2. Short Title of Project
Maximum 75 characters to be used as a convenient working title.
3. Name of Applicant Organisation
The name of the individual or organisation to whom funding would be provided in the event that the application is successful.
4. Project Leader and Contact Person
All contact during the application process will only be between Equine Trust and the contact person at that address, telephone, mobile, fax and email. This person should therefore have sufficient knowledge about the application to answer any queries.
5. Signature of Project Leader of other Authorised Officer
Signature of the person with the delegated authority to commit the organization to the proposed project and the obligations therein.
6. Plain Language Summary
Please provide a plain language summary of the project objectives making it clear how they will contribute to the knowledge and economic benefit of the New Zealand equine industry. The summary must be suitable for public release and for publication by Equine Trust in its information documents. Use language that a member of the public will be able to understand.
7. Compliance with the Partnership for Excellence
As mentioned above, the Equine Trust has been formed as part of the Equine Partnership for Excellence – a public-private partnership involving the equine industry and Massey University. Projects funded by the Equine Trust must align with the goals of the Partnership for Excellence benefiting the New Zealand equine industry and enhancing the capability of the tertiary education sector to respond to the needs of the equine industry. Please see the Equine Trust website for more information http://www.equinetrust.org.nz.
8. Objectives
Please provide concise, measurable, time-bound objectives that are attainable within the funding and time frame allocated.
9. Project Breakdown
Clearly describe who is responsible for meeting each objective and expected completion date. Include the role and contributions of graduate or other students involved with the project (if relevant)
10. Budget Summary
Provide a summary of the funds required to complete the project and the source of funds. Please clearly indicate if funds from another source have been applied for or have been granted. It is the preference for the Equine Trust to fund projects that can be completed within a calendar year, please. However, if this is not feasible for the proposed project, please provide an estimate of the funds you will be applying for in future years. Please make it clear if any of the funding provided by other parties is ‘in kind’ rather than cash.
11. List of Other Organisations Involved
Please list any collaborators and sub-contractors here.
12. Science Background
Please review the relevant literature and outline the gaps in knowledge and hypotheses on which your project is founded.
13. Preliminary Studies
Please describe the results of any pilot work that you or others have completed.
14. Benefits to the New Zealand Equine Industry
Please expand upon how the industry will benefit from the work. The trustees of the Equine Trust will need enough information from this section to understand what the project is actually going to deliver in practical terms. I.e. what problem is going to be solved or what opportunity/advantage will be created? Sufficient information, with justification, is required to be able to assess how the expected outcome(s) of the project will produce tangible benefits. Where possible you need to quantify these benefits. If the immediate beneficiaries of the project are not members of the
equine industry, applicants will need to demonstrate how the equine industry will ultimately benefit.
15. Research Design and Methods
Please provide a detailed description of the scientific methodology referring to published literature as required.
16. Animal Welfare
The Trustees wish to be assured that applicants have the highest regard for animal welfare.
Please list the procedures involving animals, how any adverse effects will be minimised and the name of the Animal Ethics Committee that will be asked to approve the research.
17. Knowledge Transfer Plan
Applicants should demonstrate how the results of the work will be transferred to the equine industry to ensure effective uptake.
18. Work Plan
Applicants should provide a summary description of the project steps proposed to achieve the project outcomes. Please make sure that the project steps are clearly and logically laid out and milestone dates are specified. Projects of more than 1 year's duration must provide additional justification for this (e.g., why can't the project be completed in one year).
19. Risks
Please identify the risks that may interfere with the project. Please describe how you will reduce the likelihood of each risk and mitigate the effect on the project should the risk occur.
20. Applicant Organisation
21. Programme Leader and Contact Person 22. Key Personnel
Provide the names and organisation of those individuals who are not part of the core project team and the reasons why they need to be part of the project.
23. Details of Budget
Please complete the tables. Provide the annual amounts, including GST if the proposal is from a New Zealand-based provider.
24. Intellectual Property
Intellectual Property arising from this project will be owned by Equine Trust (if fully funded by the Trust) and managed in the best interests of the equine industry. If you wish to negotiate an alternative IP ownership plan please explain the basis for this alternative and why this would be more beneficial to the equine industry. Intellectual Property arising from the project will be owned by the Equine Trust (if fully funded by the Trust). If you wish to vary this policy please argue the case here. The Equine Trust is prepared to vest the ownership of commercially exploitable intellectual property with the applicant following a mutually satisfactory agreement on how and when the results of the project will be made available to the equine industry. In the event that the intellectual property is successfully commercialised, the Trustees will expect the applicant to compensate the Trust by a mutually satisfactory royalty agreement. The compensation shall reflect amongst other factors the value of prior intellectual property and uncompensated costs (if any) invested by the applicant in the project. If agreement cannot be reached the applicant accepts the minimum royalty paid to the Trust will be 2% of gross sales.
The following questions may help you complete this section.
a. At the commencement of the project to be funded by the Equine Trust, does relevant confidential or unpublished information exist which could be regarded as Intellectual Property?1 For example:
(i) Know-how owned by Equine Trust (from a previous funded project)
(ii) Patents and other Intellectual Property owned by Equine Trust (from a previous funded project) (iii) Know-how owned by Applicant
(iv) Patents and other Intellectual Property owned by Applicant
(v) Know-how, Patents and other Intellectual Property owned by Others (please specify)
b. Which groups are contributing funds
This relates to funds specifically applied to this Project but may include a proportion of funds used to generate intellectual property listed in 24A above. Examples include:
(i) Financial or contribution-in-kind directly to the project by the applicant or others
(ii) Previous contributions to relevant pre-existing intellectual property by applicant or by others c. Knowledge transfer
If you wish to claim a share of the intellectual property from this project how will you ensure this ownership does not compromise knowledge transfer to the equine industry.
25. Milestone Table
Describe the major stages/milestones of each objective showing the completion date of each milestone and the achievement criteria for verifying each has been reached. The Final Report should be included as the final milestone although this would not usually be regarded as the major outcome of the project.
26. Curriculum Vitae
Please attach abridged curriculum vitae showing relevant qualifications, experience and publications of the key personnel involved in the project.
B. General
1. Application Assessment
Once submitted, the Equine Trust will acknowledge receipt of an application within 5 working days and will endeavour to make funding decisions in a timely manner.
2. Declined Applications
Equine Trust will endeavour to provide reasons why an application has been declined but will not enter into discussions over its decision.
3. Confidentiality
Any advisors or referees comments solicited by Equine Trust are confidential to Equine Trust. Information in applications will, in general, remain confidential to the applicants, Equine Trust management and Equine Trust assessors.
4. Contract of Service
All successful applicants will be required to sign a contract of service before being eligible to receive any funds.
1 This does not relate to experience or expertise. It applies only to confidential/unpublished know-how or patents. Evidence of any claims made in this regard will be required before execution of any project agreement arising from this application.