SIMPLY RESOLVED that the Minutes of the Ordinary Meeting of the Board of May 4, 2005, as amended, be confirmed. IT IS ONCE RESOLVED that the Minutes of the Special Council Meeting of 9 May 2005 be confirmed.
MEMBERS’ QUESTIONS OF WHICH NOTICE HAS NOT BEEN GIVEN WITHOUT DISCUSSION
Did we agree that I, as one of the 3 councillors, would write to Mr. Frewing about the needs list.
ANY BUSINESS LEFT OVER FROM PREVIOUS MEETINGS
- Retrospective application for unlawful fill and proposed additional filling of land - Lot 140 Brockman Street, Henley Brook
- Proposed policy relating to delegation of responsibility for matters associated with the organisational structure of the City
- Retrospective application for signage (Guildford Hotel) - Lot 18 James Street, Guildford
- Petition requesting rubber matting in children’s playground at Kakadu Park, Ballajura
The Council at its meeting held on 4 May 2005 decided to adjourn consideration of this matter to enable the CEO to address the Council in an information session. Council at its meeting held on 4 May 2005 decided to adjourn consideration of this matter and ask staff to provide a cost of providing rubber matting to the children's playground at Kakadu Park, Ballajura and to investigate alternative substances that can be used instead of sand.
RESOLVED UNANIMOUSLY that the information be noted in relation to the above five items
CORPORATE PLANNING AND POLICY
- REVIEW OF POLICY POL-C-023 - DELEGATION OF AUTHORITY - FINANCIAL AND RATES MANAGEMENT
KEY ISSUES AND RECOMMENDATION
BACKGROUND
REPORT
ATTACHMENTS Nil
Cont’d 2) APPENDICES
STRATEGIC IMPLICATIONS
FINANCIAL IMPLICATIONS Nil
RECOMMENDATION That the Council resolve to
CARRIED
GUILDFORD CEMETERY LAND REQUIREMENTS (GUILDFORD WARD) (CEO)
Crown Class Reserves 25246 and 32002 are both currently subject to Management Orders in favor of the City of Swan and are leased to Swan Animal Haven Society (Inc.) and Perth Pistol Club (Inc.) respectively. Reserves 25246 and 32002 are currently subject to Management Orders in favor of the City of Swan and are leased to Swan Animal Haven Society (Inc.) and Perth Pistol Club (Inc.) respectively.
Crown Reserve 25246 Kalamunda Road, South Guildford
The City Council had previously agreed "in principle" to the relocation of both reserves to the Metropolitan Cemeteries Board subject to conditions. Recommend that Council resolve to request the Minister for Lands to revoke the current Management Orders and arrange for new orders to be issued for reserves 25246 and 32002 in favor of the Metropolitan Cemeteries Board.
Crown Reserve 32002 Kalamunda Road/Adelaide Street, South Guildford
Cont’d 2)
- identification of alternative sites upon which both associations can re- locate and obtaining the necessary approvals from those public
- receipt of undertakings from the Metropolitan Cemeteries Board that it will assist to identify alternative sites for both Associations and if
However, an arrangement has now been concluded between the Board and the Haven Association whereby (if established) the Board will negotiate an extension of the Association's lease for an additional term of ten years from the expiry of the current lease in December 2008 . made by the Board to both the current tenants appears to provide sufficient time for relocation and/or other appropriate arrangements.
ATTACHMENTS
During recent meetings with Board representatives, the City was advised that most of the cemetery reserve land south of Kalamunda Road is now included in Bush Forever. Particularly having regard to the wider interest of the community, it is recommended that the Municipality accept the revocation of the existing Management Orders in relation to the reserves and the creation of new Management Orders in favor of the Board.
APPENDICES Nil
Cont’d 3)
STATUTORY ENVIRONMENT As outlined in the report
FINANCIAL IMPLICATIONS Not applicable
COMMUNITY PLANNING AND DEVELOPMENT
- REID HIGHWAY/ROE HIGHWAY/GREAT NORTHERN HIGHWAY INTER- CHANGE AND REID HIGHWAY TRANSIT ROUTE
It is recommended that Council approve in principle Charrette Option 1 for the future Roe Highway/Reid Highway/Great Northern Highway Interchange. Thank you for giving the Department for Planning and Infrastructure (DPI) an opportunity to brief Swan City Council on 16 February 2005 on the future Reid/Roe/Great Northern Highway Interchange concept and Reid Highway Transit route proposal.
Cont’d 2)
Assessment of Current Planning Concept and Charrette Option 1 Environment
Cont’d 3)
Assessment of Midland Charrette Options
GNH over Reid/Roe Option 2: Reid/Roe over GNH
No significant difference in effects at Jack Mann Oval and Midland Brick site. The main benefit of adopting the Charrette Option 1 is that the existing sports and community facilities at Jack Mann Oval will be retained.
Cont’d 4) ATTACHMENTS
STATUTORY ENVIRONMENT Nil
- SWAN REGIONAL RIVERSIDE PARK - IMPLEMENTATION PLAN (M8394) (MIDLAND WARD) (SD)
- Cont’d 2)
- Cont’d 3)
- Cont’d 4) REPORT
- Cont’d 5)
- Cont’d 6)
- Cont’d 7)
The project has been given a working title of Swan Regional Riverside Park (SRRP) with the actual name for the park to be developed through future stages of the master planning process and public consultation. This will enable tight management of project budgets and allow a structured approach to managing the project.
STATUTORY ENVIRONMENT
FINANCIAL IMPLICATIONS
RECOMMENDATION
MALAGA CRIME MANAGEMENT FORUM PROTOCOLS (BALLAJURA WARD) (SPS)
Terms of reference and communication protocols have been prepared to outline and formalize a proposed partnership between the City of Swan, Malaga and District Business Association and the WA Police Service to tackle crime in the Malaga area. Following the site planning workshop, the City of Swan, the Malaga and District Business Association and the WA Police (Ballajura Police Station) jointly took the initiative to improve the outcomes of the workshop.
Cont’d 2) REPORT
Malaga Crime Management Forum
Cont’d 3)
Terms of Reference and Communication Protocols
APPENDICES
- Developing the City of Swan (several objectives aligned to enhancing economic activities)
- Enhancing Community Well Being - by promoting a sense of safety and security within the community
- Cont’d 4)
- PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN TRANSFIELD SERVICES AUSTRALIA PTY LTD AND THE CITY OF SWAN
- Cont’d 2)
It is therefore recommended that Council endorse the signing of an MOU between the City of Swan and Transfield Services (Aust) Pty Ltd. The reference group consists of local community members and key stakeholders, including the City of Swan.
DETAILS AND USE OF THE PROPOSED MOU
Cont’d 3)
An active commercial partner to support the role of the City of Swan in the Bullsbrook area. This MOU supports the activity of both Transfield Services and the City of Swan within the existing Bullsbrook and Districts Community Reference Group.
Cont’d 4)
- DRAFT LOCAL BIODIVERSITY STRATEGY - ADVERTISING FOR PUBLIC COMMENT
The Local Biodiversity Strategy (LBS) provides a framework for biodiversity conservation at local authority level in the City of Swan. The preparation of the Local Biodiversity Strategy (LBS) was included in the annual business plan of the MoL for 2003-2004.
Cont’d 2)
- Establish policy and processes to ensure that biodiversity values are recognised in decision making by the Council, especially in relation to land use planning and
- Identify high priority natural areas and make recommendations for their protection;
- Assess lands managed by or vested in the City of Swan to prioritise management needs;
- Establish incentives for private land conservation
Key points covered and recommendations of the Local Biodiversity Strategy
Cont’d 3)
The ongoing delivery of the Management Plan for City of Swan-controlled reserves detailed in Chapter 7. The consideration of the objectives of the Local Biodiversity Strategy when formulating any policies, plans, strategic documents and activities at the City of Swan.
Cont’d 4)
Local Planning Policy for Biodiversity Conservation
Incentives for Landowners
Cont’d 5)
Review Vesting of City Reserves
Finalising and adopting the Local Biodiversity Strategy
Cont’d 6)
Issues related to local government resources to undertake local biodiversity initiatives relate to strategies within KRA 1 of the Strategic Plan (City Management), in particular: "Manage the city's resources in a sustainable and responsible way to achieve results of the community". Both options will need to be progressed individually through the standard corporate process and considered further following approval of the Local Biodiversity Strategy by Council.
Cont’d 7)
- STATUTORY PLANNING
- ALBION TOWN (HENLEY BROOK) DRAFT STRUCTURE PLAN, TOWN PLANNING SCHEME AMENDMENT, WATER MANAGEMENT PLAN AND
A draft Structure Plan, TPS Amendment and Water Management Plan have also been prepared and it is intended to advertise these documents concurrently with the environmental review for the purpose of seeking formal public comment. It is recommended that Council approve the draft Structure Plan, Town Planning Amendment, Water Management Plan and Environmental Review for formal referral to the Environmental Protection Authority and public advertisement, with a number of conditions relevant to the review and refinement of proposals prior to consideration for final approval.
Cont’d 2)
AUTHORITY/DISCRETION
DETAILS OF THE PROPOSAL
Cont’d 3)
DESCRIPTION OF SITE
SITE HISTORY/PREVIOUS APPROVALS
OTHER RELEVANT PREVIOUS DECISIONS OF COUNCIL On 26 May 1999, Council resolved to
Cont’d 4)
The cost of preparing the agreement to the satisfaction of the Principal Planner shall be borne by the proponent. Clarification by the proponent that the infrastructure (including drainage and Public Open Space) for the site is within the urban area of the site.
Cont’d 5)
APPLICANT’S SUBMISSION
PUBLIC CONSULTATION
CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS
- Cont’d 6) REPORT
- Cont’d 7)
- Cont’d 8) Urban Form and Density
- Cont’d 9)
- Cont’d 10)
Environmental management and drainage issues are key issues to be addressed when considering the proposed development. The structure plan confirms that the boundaries, shape and exact areas of the open spaces in the development will be reviewed and rationalized during planning.
OPTIONS AND IMPLICATIONS
CONCLUSION
Cont’d 11)
Council has a statutory obligation to proceed to the public comment period for the TPS amendment and is also required to refer the environmental assessment document to EPA for review. It is recommended that Council approve the documents for public advertisement, subject to minor updates and corrections of minor inconsistencies, refer the environmental assessment document to EPA and identify additional studies and assessments that will be required prior to consideration for final consideration. approval.
Cont’d 12)
FINANCIAL IMPLICATIONS Financial implications occur at two levels
- Cont’d 13)
- Cont’d 14)
- Cont’d 15)
- Cont’d 16)
- PROPOSED SAWMILL & OUTBUILDINGS - LOT 23 WARBROOK ROAD, BULLSBROOK
- Cont’d 2)
- Cont’d 3)
The subject property has approval for the use of a field farm, in which the landowner advised that approximately 40% of wood products produced on the field are recycled from the field farm (unused wood pellets). The southern part of the area is used for growing the turf associated with the turf farm.
REPORT Proposed Use
Cont’d 4)
The applicant will be required to remove all storage and display of wood products from the northern boundary to paved areas on the property and provide landscaping along the northern property boundary to provide adequate shielding of the property. Implications: The applicant has the right to appeal against the decision of the Council under section 5 of the Town Planning and Development Act 1928 (as amended).
Cont’d 5) CONCLUSION
STRATEGIC IMPLICATIONS Nil
- Cont’d 6)
- Cont’d 7)
- Cont’d 2)
- Cont’d 3)
- Cont’d 4)
The proposal is classified as a "Health Study" for the purposes of the Urban Planning Scheme of the City No. The net parking requirement for the site including the proposed Curves premises would be 55 beakers.
STATUTORY ENVIRONMENT City of Swan Town Planning Scheme No. 9
Cont’d 5) RECOMMENDATION
- RECONSIDERATION OF CONDITION OF PLANNING APPROVAL FOR CAMBODIAN CULTURAL CENTRE - LOT 42 COAST ROAD, WEST SWAN
Any further development which is not in accordance with the application (subject of this approval) or no condition of approval will require further approval from the municipality. It is the applicant's and not the municipality's responsibility to investigate such restrictions before development begins.
Cont’d 2)
Cont’d 3)
OTHER RELEVANT PREVIOUS DECISIONS OF COUNCIL Council at its Ordinary Council Meeting held 22 September 2004 resolved to
- Cont’d 4)
- Cont’d 5)
- Cont’d 6)
- Cont’d 7)
All rainwater produced on site is discharged on site, to the satisfaction of the City of Swan. Embankment stabilization must be in accordance with the provisions of the Building Code of Australia.
CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS Council’s Operations Department
Cont’d 8) REPORT
As such, the Cambodian Cultural Center's proposal is not believed to be satisfactory to the town of Swan. Impact: This would result in the Cambodian Cultural Center being responsible for the construction of Coast Road at a cost of approximately $200,000.
Cont’d 9) CONCLUSION
STATUTORY ENVIRONMENT Town Planning and Development Act 1928
The applicant intends to operate a home business out of the existing garage as approved by the Upholstery Repair Board. The applicant has communicated that the business was operated elsewhere, but has recently been phased out.
SITE HISTORY/PREVIOUS APPROVALS On 1 September 2004 Council resolved to
Cont’d 3)
The premises must at all times be kept in a neat and tidy condition by the owner/occupant to the satisfaction of the City of Swan. Access to the area is limited to that shown on the plan approved by Council.
OTHER RELEVANT PREVIOUS DECISIONS OF COUNCIL Nil
Cont’d 4)
APPLICANT’S SUBMISSION The applicant has advised the following
Cont’d 5) REPORT
The main issue to consider in relation to this application is in relation to noise and traffic levels generated as a result of the business and whether this is considered to adversely affect the amenity of the location.
Cont’d 6)
Cont’d 7)
Cont’d 8)
- PROPOSED HOME BUSINESS (PREPARATION OF ORGANIC GARDEN PRODUCTS) AND RETROSPECTIVE APPROVAL FOR AN EXISTING SHED - LOT
The proposal is to develop a "Home Business" related to the preparation of organic garden products within an existing shed in the subject area. The proposed home business complies with all requirements of the City's Home Based Business Policy (POL-C-079) with the exception of odor and noise emanating from the shed.
Cont’d 2)
The barn covers an area of 60 square meters and has a wall and ridge height of 2.4 meters and 5.2 meters respectively. The barn is painted green to match the character of the area.
Cont’d 4)
Cont’d 5)
Cont’d 6)
Cont’d 7)
Cont’d 8)
Cont’d 9)
Cont’d 10)
Cont’d 11)
Cont’d 12)
Cont’d 13)
Cont’d 14) CONCLUSION
Cont’d 15) RECOMMENDATION
Cont’d 16)
Cont’d 17)
Cont’d 18)
The owners of the subject land are seeking retroactive approval for the existing on-site works to fill the subject lot to a level consistent with that on Midland Road suitable for future development and for approval to proceed with backfilling in accordance with the attached plan. As a condition of any development approval, it is recommended that a notice to this effect be included in the title of the subject lot.
Cont’d 2) BACKGROUND
Cont’d 3)
OTHER RELEVANT PREVIOUS DECISIONS OF COUNCIL
CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS Department of the Environment (DoE)
- Cont’d 4)
- Cont’d 5)
- Cont’d 6)
- Cont’d 7)
- Cont’d 8)
- PROPOSED TRANSPORT DEPOT, HIRE SERVICE INDUSTRIAL, OFFICE
- Cont’d 2)
- Cont’d 3)
- Cont’d 4) REPORT
- Cont’d 5) Setbacks
- Cont’d 6)
- Cont’d 7)
In accordance with Policy Pol-C-061 "Filling of land" adopted by the Council, the application was referred to the Ministry of Environment. Consideration of the application prior to finalizing the strategic approach to planning in the Hazelmere Industrial Area.
APPENDICES Elevations
The application was advertised for public comment for a period of three weeks as required by the scheme and was referred to MRWA and the Hazelmere Progress Association. It is recommended that the Council approve the application subject to standard conditions and the above detailed special conditions being met.
STATUTORY ENVIRONMENT City of Swan Town Planning Scheme No.9
- Cont’d 8)
- Cont’d 9)
- Cont’d 10)
- Cont’d 11)
- Cont’d 12)
- Cont’d 13)
- Cont’d 14)
- Cont’d 15)
- Cont’d 16)
- Cont’d 2)
- Cont’d 3)
- Cont’d 4)
- Cont’d 5)
The upgrade of the military road at the expense of the applicant as per the specification and satisfaction of the city engineer. All stormwater produced on site is collected on site to the satisfaction of the Chief Executive Officer.
CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS Department of Housing and Works
Cont’d 6)
Should the buildings existing on the site at the time of commencement of the additional use be demolished, the land shall no longer be used for the purpose of a "shop" under Town Planning Scheme No. Consequences: The use of "opportunity shop" will be a permitted use subject to Council approval only at the location specified.
Cont’d 7) ATTACHMENTS
- PROPOSED DAM - LOT 69 BERRY ROAD, GIDGEGANNUP (DA 15767/2004) (NORTH WARD) (SPS)
The City has received an application to build an upstream dam on the subject property 16 meters from the eastern property boundary. It is recommended that Council refuse the application for an upstream dam on the subject property.
Cont’d 2)
APPLICANT’S SUBMISSION The applicant’s submission is appended
Cont’d 3)
CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS Department of Environment (DoE)
- Cont’d 4) Cumulative Impact
- Purpose of Dam
- Environmental Considerations
- Vegetation Management
- Cont’d 5) 5.6 Setbacks Requirement
- Cont’d 6) ATTACHMENTS
- OPERATIONAL MATTERS
- Cont’d 2)
- Cont’d 3)
- Cont’d 4) REPORT
- Cont’d 5)
The proposed setback of the flood defense does not meet the minimum setback for the General National zone. Since the first report in 1992, monitoring of the site and the area around the site has continued.
FINANCIAL IMPLICATIONS As detailed in the report
Cont’d 6)
- GUILDFORD GRAMMAR SCHOOL - ACCESS ONTO GREAT EASTERN HIGHWAY
The existing playing fields associated with Guildford Grammar School will be moved from West Parade, Guildford to the school grounds. One of the main issues affecting the Guildford Grammar School site over many years is that the only access to the main part of the school is from Great Eastern Highway.
Cont’d 2)
Cont’d 3)
- STREETLIGHTING AGREEMENT WITH WESTERN POWER FOR 2005/6 (ALL WARDS) (OPS)
This cost includes some of the private street lighting that Western Power will now be responsible for. Western Power reserves the right to revise the charges payable by you during any such extended term due to the installation of additional lights during the previous year and changes in Western Power's costs.
Cont’d 2)
Cont’d 3)
- METROPOLITAN REGIONAL ROAD PROGRAM 2006/07 (ALL WARDS) (OPS)
Funding requests for road rehabilitation and road improvement projects under the Metropolitan Regional Road Program (MRRP) were invited and submissions closed on 2 May 2005. Submissions were split across two sections, the Road Improvement Program and the Road Rehabilitation Programme.
Cont’d 2) Marshall Road (Beringarra
Cont’d 3) RECOMMENDATION
- RESOURCE RECOVERY REBATE SCHEME (NO WARD) (TWS)
From 1 July 2005 it is proposed that the funds allocated to the RRRS from the Waste Management and Recycling Fund (WMRF) be halved. All monies from the landfill levy are used to resource the Waste Management and Recycling Fund and approximately 50% of those monies are currently allocated to the RRRS and transferred to councils depending on the level of material being recycled.
Cont’d 2) REPORT
Cont’d 3)
- COPPER CHROME ARSENATE (CCA) TREATED TIMBER - PUBLIC HEALTH ISSUES
Based on this finding, OCS argues that there is no reason to take immediate action to remove existing CCA-treated wood from such structures. It is recommended that the City not use CCA-treated wood in any future installations in structures such as park furniture, picnic tables, outdoor seating, children's play areas, patios and decking, and fences.
Cont’d 2)
Cont’d 3) RECOMMENDATION
- AUS-SPEC GUIDELINES (ALL WARDS) (OPS)
Council has previously adopted Aus-Spec specification for design and construction for subdivisions and property developments. In August 2002, Council approved the use of Aus-Spec specifications for the design and construction of subdivisions and property developments.
Cont’d 2)
- ACCESS TO CITY OF SWAN EMERGENCY EVACUATION CENTRES (ALL WARDS) (OPS)
In an emergency in our community, people may need to be evacuated from their homes. In the event of an earthquake, many buildings, although not destroyed, may be unusable.
Cont’d 2)
Cont’d 3)
APPENDICES Letters of Agreement
Cont’d 4)
