TWEED SHIRE COUNCIL
MEETING TASK SHEET
Action Item - COUNCIL MEETING Thursday, 16 November 2017
Action is required for Item 36. as per the Council Resolution outlined below.
TITLE: [SUB-SAC] Minutes of the Sports Advisory Committee Meeting held Monday 14 August 2017
Cr J Owen declared a Pecuniary Interest in this item. The nature of the interest is that Cr J Owen works as a Consultant for the Seagulls Club who have an interest in the subject matter. Cr J Owen will manage the Interest by vacating the Chamber and taking no part in the discussion or voting on the matter.
Cr P Allsop Cr R Byrnes
RESOLVED that the Minutes of the Sports Advisory Committee Meeting held Monday 14 August 2017 be received and noted.
The Motion was Carried
FOR VOTE - Cr C Cherry, Cr W Polglase, Cr R Cooper, Cr P Allsop, Cr R Byrnes AGAINST VOTE - Cr C Milne
ABSENT. DID NOT VOTE - Cr J Owen
Cr J Owen has returned from temporary absence at 9.48 PM
TITLE: [SUB-SAC] Minutes of the Sports Advisory Committee Meeting held Monday 14 August 2017
SUBMITTED BY: Recreation Services
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LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
3 People, places and moving around
3.2 Places
3.2.9 Sporting Fields - To provide a range of accessible sports facilities and major event venues to promote an active and healthy lifestyle.
ROLE: Leader
SUMMARY OF REPORT:
The Minutes of the Sports Advisory Committee Meeting held Monday 14 August 2017 are reproduced in the body of this report for the information of Councillors.
RECOMMENDATION:
That the Minutes of the Sports Advisory Committee Meeting held Monday 14 August 2017 be received and noted.
People, places and moving around
Who we are and how we live
REPORT:
The Minutes of the Sports Advisory Committee Meeting held Monday 14 August 2017 are reproduced as follows for the information of Councillors.
Venue:
Banora Point Community Hall Time:
5.30pm Present:
Cr Warren Polglase, Cr Pryce Allsop, Matt McCann, Merv Edwards, Rob Nienhuis, Gillian Austin, Linton Alford, Bruce Campbell, Dion Andrews, Tracey Stinson Apologies:
Helen Rigney
Minutes of Previous Meeting:
Moved: Linton Alford Seconded: Pryce Allsop
RESOLVED that the Minutes of the Sports Advisory Committee meeting held Monday 19 June 2017 be accepted as a true and accurate record of the proceedings of that meeting.
Business Arising:
1. Assets Reserves Trust Fund - Murwillumbah Cricket Club
Still awaiting requested information for development plan application through Assets Reserves trust fund.
2. Tweed United Football Club
Still awaiting requested information for development plan application through Assets Reserves trust fund.
Agenda Items:
1. NSW State of Origin Team Photo - Attachment 1
A copy of the photo was distributed to all committee members in attendance, Matt McCann will deliver a copy to Helen Rigney.
2. Draft Sports Field Strategy - Tweed Regional Soccer Complex - Attachment 2 The original letter request from Bruce Campbell dated 1 December 2014 to explore a Tweed Regional Soccer Complex will be registered with Council and investigated and responded to by an appropriate Council officer.
Action Item: Council to investigate the opportunities for suitable land acquisitions.
3. Black Rocks Sports Field Plan of Management
The committee were provided with an overview of Councils adopted Plan of Management for Black Rocks Sports Field. The committee discussed and agreed to promote a ‘Family Fun Day’ be hosted at this facility to promote its availability to the Tweed sporting community. Local community associations and sporting groups will be consulted and engaged to promote and participate in the event with a date to be confirmed.
4. Strategic Plans for Sports Clubs
The committee discussed Phil Jackwitz’s offer to assist Council with the development of strategic plans/five year business plans for sporting clubs. Committee members will be provided with some examples of Phil’s previous work and will decide whether Phil has the capacity to provide his services which would be subject to Councils Purchasing Procurement Protocols.
5. Presentation by Scott Clark - CEP of Seagulls Rugby League Club
Seagulls provided a presentation outlining the clubs future vision explaining they would like to implement broader community involvement in the use of the Piggabeen Sporting Complex. The club has engaged a consultant to develop and design a more modern facility and amenities at their own expense. The club wish to work with Council to secure any future government grant opportunities. The committee supports the direction Seagulls are proposing with no financial commitment expected from Council.
6. Sports Field Assets Reserves Trust Fund Applications Seagulls Rugby League Club
Seagulls Rugby League Club has requested $1,500 in contribution from the Assets Reserves Trust Fund towards the development of a strategic plan for the Redevelopment of Piggabeen Sports Complex to assist with facilitating growth and sustainability of their club. Seagulls is contributing $1,625 to the overall project cost of $3,125. The committee requests a final copy of the plan.
Approved $1,500.
General Business:
1. Reg Dalton Oval - Gillian Austin
A meeting was held between Kingscliff Football Club and Council officers to discuss opportunities to relocate all football matches in winter season 2018 from Reg Dalton to Walter Peate Reserve. The club are investigating the procurement of demountable buildings to be located at Walter Peate Field to be used as change rooms for home and away teams. The move was to address concerns raised from both the Kingscliff and opposition clubs about the welfare of players playing on the Reg Dalton surface which incorporates a turf cricket wicket. Concerns over the unevenness of the playing service was more prevalent then the hardness of the wicket.
Council will conduct an audit of all sports field lights to ensure they meet relevant compliance.
Next Meeting:
The next meeting of the Sports Advisory Committee will be held 9 October 2017.
The meeting closed at 7.25pm.
EXECUTIVE MANAGEMENT TEAM’S COMMENTS:
Nil.
EXECUTIVE MANAGEMENT TEAM’S RECOMMENDATIONS:
Nil.
COUNCIL IMPLICATIONS:
a. Policy:
Code of Meeting Practice.
Terms of Reference - adopted 21 August 2012 (ECM2846627).
b. Budget/Long Term Financial Plan:
Not applicable.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Inform - We will keep you informed.
UNDER SEPARATE COVER/FURTHER INFORMATION:
Nil.
