Memo
Queensland Studies Authority
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30 September 2010 Number: 074/10
Years 10 – 12
From verification to exit, including procedures for Forms R6 and R7
Purpose
This memo provides details about information and data management procedures from verification to exit, including using Forms R6 and R7, for schools and review panels.
The Form R6
At the verification meeting
If the review panel supports the school’s judgments for all sample folios, the review panel chair (RPC) will:
complete and initial the Agreed column
complete the Agreed verification proposal row
sign and date the Agreed verification proposal row
complete and sign the comments section of the Form R6
retain the triplicate copy.
If the review panel does not support the school’s judgments for all sample folios, the RPC will:
complete and initial the Panel column, indicating the panel’s recommendation
provide clear, citeable evidence to support the panel’s recommendation and sign the comments section of the Form R6
leave the Agreed verification proposal row blank
photocopy the Form R6 to assist in consultations.
If the panel is unable to substantiate or recommend the relative achievement of a sample folio (e.g. insufficient evidence in the folio), then the RPC will:
follow the procedures outlined in the strategy about Atypical sample folios found in the A-Z of Senior Moderation located on the QSA website <www.qsa.qld.edu.au> under Years 10–12 > Moderation and quality assurance > Authority subjects > Moderation handbook, procedures and forms
record the placement of verified samples only in the Panel column, then initial the column
do not complete the Agreed column
not sign or date the Agreed Verification proposal row
provide clear, citeable evidence to support the panel’s recommendation and sign the comments section of the Form R6
return the Form R6 (all three copies) to the school with the verification submission.
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Following the verification meeting
If the review panel supports the school’s judgments at the verification meeting, no immediate action is necessary.
If the review panel does not support the school’s judgments, then the school should consider the advice, as given, on the Form R6. Contact should be made with the RPC if consultation and negotiation about sample folios and other considerations is needed.
When agreement is subsequently reached, the school will:
indicate in the Agreed column the agreed rung placements of the sample folios
complete, sign and date the Agreed Verification proposal row
forward the Form R6 to the review panel chair for signing.
When the review panel chair receives the Form R6, they will:
initial the Agreed column
sign and date the Agreed Verification proposal
annotate the details of consultation and negotiation on the Form R6 as appropriate in red
retain the triplicate
return the original and duplicate copies to the school.
If agreement is not reached by Friday 29 October 2010, the complete verification submission is to be sent immediately to the relevant district office for state panel review.
Consultations about the unresolved submissions will then take place between the school and the state review panel and be finalised by the following dates.
Small groups (9 or less OP-eligible students) Wednesday 17 November Intermediate groups (10 to 13 OP-eligible students) Wednesday 17 November Large groups (14 or more OP-eligible students) Friday 19 November
Samples for comparability District sample submissions
District review panels select sample agreed-to submissions to send state review panels following verification. The samples are used to collect information about the extent to which judgments for levels of achievement are comparable across the state. Schools whose submissions are selected as samples will receive the original Form R6 with a covering letter from the district office. All district sample
submissions will be returned to schools immediately after state review panels have met.
The Form R7 (Faxform) Consultations at Exit
All significant changes on the Form R6 require consultation with the RPC. When post-verification student assessment results cause significant changes to the relative achievement of students on agreed-to Forms R6, the school must complete the Form R7 (Faxform). Proposed changes must be based on evidence collected from assessment instruments completed post-verification and prior to exit.
Guidance about decisions and the use of Form R7 (Faxform) are outlined in a protocol and strategy for using the Form R7 (Faxform), which can be located in the A-Z of Senior Moderation on the QSA
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website <www.qsa.qld.edu.au> under > Years 10–12 > Moderation and quality assurance > Authority subjects > Moderation handbook, procedures and forms.
Form R7 (Faxform) consultation should occur as soon as the evidence becomes available so that any changes to the Agreed relative achievement of students can be finalised by the following dates.
Small and intermediate groups Thursday 18 November
Large groups Tuesday 23 November
If Form R7 (Faxform) consultations have not been completed by the above dates, schools must ensure that SDCS data submissions 4 and 5 record the agreed-to distributions of levels of achievement (following Verification), and not the proposed Exit distribution. Regardless of the outcome of
consultation with the RPC, SDCS data submissions must be sent to the QSA by the following dates.
SDCS data submission 4 (small or intermediate groups) Monday 22 November SDCS data submission 5 (large groups) Thursday 25 November
If the evidence leading to the proposal for a change to the Agreed relative achievement of students does not become available until after Thursday 18 November for small/intermediate groups and Tuesday 23 November for large groups, schools should immediately contact the Manager, Quality Assurance Unit, who will advise any further action.
Confirmation of Year 12 data Completing Forms R6
At exit ensure the Form R6 is completed by:
writing the number of students on the appropriate rung of the Exit column and identifying any sample students by a letter code (A, B, C etc.), e.g. “6 + B” (= 7 students)
identifying, with a circle, all OP-ineligible students and visa students, for example
, or
+ 2 the principal signing and dating the Exit proposal row.
The original copy of the completed Form R6 is sent to the office of the QSA with any relevant Forms R7 (Faxform) attached and signed by the RPC.
Transfer students
Students who transfer between schools during Year 11 and 12 sometimes discontinue an Authority subject because the new school does not offer the subject. At exit in such circumstances, schools need to fill in a Form R6 indicating the placement from the Form S1 and have the transfer student’s Form R6 signed by the principal.
Providing accurate information
Schools should ensure that the agreed distributions of levels of achievement Exit proposal row, as indicated on the Forms R6 signed by the principal, match exactly the distributions of levels of
achievement on SDCS data submissions. The distribution of levels of achievement recorded on SDCS data submissions are summarised on the school proposal summary report.
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Checking procedures
Following receipt of SDCS data submissions and the Forms R6, the QSA undertakes checking of school data. This involves:
checking that exit proposals and the relative distribution of cohorts are consistent with panel advice recorded on the Form R6 and, where relevant, the Form R7 (Faxform)
reconciling school data with the exit proposal
negotiating with schools, where necessary, about the final distribution of levels of achievement.
Amendments reflecting the outcome of such negotiations on levels of achievement or subject
achievement indicators must be clearly written by the school on the school’s copy of the Form R6 and confirmed by the completion and upload of another data submission.
Summary of dates
Tuesday 5 October School submissions received at district offices for October verification meetings on 18 October
Thursday 21 October Submissions returned to schools following verification meetings Friday 29 October End of district consultations (except for extension subjects)
Schools forward verification submissions to district offices if agreement following consultation and negotiation has not been reached with RPC Tuesday 2 November End of district consultations for Music Extension and English Extension Wednesday 17 November Final date for consultation with state review panels for small and
intermediate groups
Thursday 18 November Final date for Form R7 (Faxform) consultations for small and intermediate groups
Friday 19 November Final date for consultation with state review panels for large groups End of consultation for all extension subjects
Monday 22 November SDCS Data submission 4 and Forms R6 and, where relevant, the Form R7 (Faxform) for small and intermediate groups received at the QSA Tuesday 23 November Final date for Form R7 (Faxform) consultations for large groups
Thursday 25 November SDCS Data submission 5 and Forms R6 and, where relevant, the Form R7 (Faxform) for large groups received at the QSA
Monday 6 December Final amendment of data and associated forms due before QSA database closes
Friday 15 April 2011 Final date for schools to retain student material pending verification or review of information processes
What you need to do
Please bring this memorandum to the attention of all staff involved in completing the Form R6, compiling and providing SDCS data for 2010.
More information
If you would like more information, please email the Manager, Quality Assurance Unit, at [email protected], or phone (07) 3864 0375.
Paul Herschell
Deputy Director, Curriculum Services Division
