NAPLAN portal user manual

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230050

For school principals and administrators

January 2023

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Licence: https://creativecommons.org/licenses/by/4.0 | Copyright notice: www.qcaa.qld.edu.au/copyright — lists the full terms and conditions, which specify certain exceptions to the licence. |

Attribution (include the link): © State of Queensland (QCAA) 2023 www.qcaa.qld.edu.au/copyright.

Queensland Curriculum & Assessment Authority PO Box 307 Spring Hill QLD 4004 Australia Phone: (07) 3864 0299

Email: office@qcaa.qld.edu.au Website: www.qcaa.qld.edu.au

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1 About this user manual ________________________________ 1

1.1 Getting help ... 1

2 NAPLAN administration tasks and timeline 2 3 NAPLAN portal login __________________ 3 3.1 Accessing the NAPLAN portal ... 4

3.2 Forgotten BIC or password ... 6

Forgotten BIC ... 6

Forgotten password ... 6

4 NAPLAN portal tasks __________________________________ 7 4.1 Forms ... 8

Forms for school use only ... 9

Forms to be completed during and after the test window ... 9

Forms available all year ... 9

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NAPLAN portal user manual

For school principals and administrators Queensland Curriculum & Assessment Authority

January 2023 Page 1 of 9

1 About this user manual

The QCAA is the Test Administration Authority (TAA) responsible for administering, marking and reporting the National Assessment Program — Literacy and Numeracy (NAPLAN) tests in Queensland.

This user manual explains how to complete NAPLAN administration tasks using the NAPLAN portal.

1.1 Getting help

Type of assistance Unit Email Phone

Using NAPLAN portal NAPLAN Operations

team naplan@qcaa.qld.edu.au 1300 214 452

BIC (User ID) or

password QCAA Client

Services ClientServices@qcaa.qld.edu.au (07) 3864 0299

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2 NAPLAN administration tasks and timeline

Schools can log in to the NAPLAN portal before, during and after the administration of the tests to carry out NAPLAN administration tasks as detailed in the table below.

Registration dates and details are available in the NAPLAN 2023: School checklist available on the QCAA website: www.qcaa.qld.edu.au/p-10/naplan/test-administration/naplan.

NAPLAN administration tasks and timeframes

NAPLAN administration task In this

manual When to complete

Submit applications for tests in alternative formats Section 4.1 By 21 November 2022 Submit applications for scribes or assistive technology

template (writing test only) or electronic format (interactive PDF) for students with disability

Section 4.1 15 November – 21 February

Download and print school use forms for:

• record of adjustment for disability

• record of test exemption

• record of parent withdrawal

Section 4.1 23 January – 13 March

Submit student test attempt advice form Section 4.1 15 March – 27 March Submit visiting student data transfer Section 4.1 15 March – 28 April Submit application for additional copy of a student

report Section 4.1 All year

Submit application for use of assistive technology for

writing test due to a temporary injury Section 4.1 15 March – 27 March Download and print school security plan (if required) Section 4.1 23 Jan – 27 March

View submitted applications All year

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3 NAPLAN portal login

To access the NAPLAN portal, follow the steps below.

1. Go to the QCAA website: www.qcaa.qld.edu.au/.

2. Select the NAPLAN portal link from the Logins menu on the right-hand side of the screen.

You can also go directly to the NAPLAN portal site: naplan.qcaa.qld.edu.au/naplan.

Screenshot 1: NAPLAN portal access

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3.1 Accessing the NAPLAN portal

Start at the NAPLAN portal landing page.

Screenshot 2: Go to NAPLAN portal landing page

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1. Enter your School BIC and Password.

If you have forgotten your BIC or password, see Section 3.2: Forgotten BIC or password.

Screenshot 3: Enter school login information

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3.2 Forgotten BIC or password

Forgotten BIC

If you have forgotten your school BIC, select School IDs and BIC Codes from the Help section.

Schools are listed alphabetically.

Screenshot 4: Accessing help

Forgotten password

If you know your school BIC but not your school password, you can reset your password online.

2. Select Forgotten password from the Help section.

3. Enter your 8-character school BIC.

4. Enter the word principal at the Enter your surname prompt.

5. Select Reset password.

You will be prompted to choose the email address where your interim password will be sent.

6. Choose Work and select Send email.

An interim password will be generated and sent to that email address. If you do not receive an email within two hours, please email ClientServices@qcaa.qld.edu.au with your school details and ‘Reset password not received’ in the subject line.

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4 NAPLAN portal tasks

Schools complete their NAPLAN tasks using the NAPLAN portal throughout the year.

Instructions for completing each task are in this user manual. Tasks are selected from the NAPLAN portal main menu at the left of the screen.

Note: Items on this menu will change according to functions required during the NAPLAN timeline.

Screenshot 5: NAPLAN portal menu

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4.1 Forms

All NAPLAN application forms are available through the NAPLAN portal.

Schools must complete the appropriate form to:

• request test materials in alternative formats (complete a form for each student and keep a copy for your school records)

• apply for adjustments for disability (complete a form for each student, keep a copy for your school records and give a copy to the student’s parents/carers).

• record adjustments for disability

• record test exemptions

• record parent withdrawals

• report student test attempt advice (complete form when test attempt has been varied in ways that may impact on the reporting of test results).

Screenshot 6: Accessing forms

To access NAPLAN forms, follow the steps below.

1. Select Forms from the NAPLAN portal main menu. Select the appropriate form from the list provided.

2. For online forms, enter the required information and click Submit.

3. The information will be recorded in the QCAA database. Keep a copy for your school records and give a copy to the student’s parents/carers where appropriate.

4. For school use forms, enter the required information and print. Keep a copy for your school records and give a copy to the student’s parents/carers where appropriate.

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Forms for school use only

Schools can download and print these forms.

Form Description

Record of adjustments School is to record all adjustments for students with disability and have parents/carers sign the form.

A copy of these forms must be forwarded to the parents/carers once they have signed them.

Retain the original in the student’s file.

Record of test exemption Record of parent withdrawal

Forms to be completed during and after the test window

Student test attempt advice For use when the student test attempt does not follow the standard testing procedure.

Visiting student data transfer For a host school to complete and forward to the QCAA when visiting students are sitting a test(s) away from their enrolled school.

Temporary injury – Writing test For use where a temporary injury has been sustained prior to the test and impacts the

student’s ability to access the tests independently.

Tasks available all year

Application for additional copy of a student report (Access from the NAPLAN portal main menu)

Schools can request an additional copy of a student report if a parent/carer requests a copy or if a report was lost.

NAPLAN data request form (Access from the QCAA website)

Use this form to request NAPLAN data sets. The form is available at www.qcaa.qld.edu.au/p- 10/naplan/test-reporting- analysis/student-class- school-reports/naplan-data-request-form.

NAPLAN portal user manual - QCAA