Naracoorte & District Hockey Association

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Naracoorte & District Hockey Association

MINUTES for Meeting

28

^th

March 2017

Present: Derek James, Gayle Ellis, Anne Freeman, Andrew Doecke, Kylie Stewart, Michael Hutchesson, Mick Derrington, Carolyn McLaren, Shari Kaczmarek, Sara Ham, Brigitta White, Oliver Chaston, Grant Closter, Karryn Meulders, Bruce Cameron, Jenny Aylesbury, Hannah Maddern, Jayne Waters

Apologies: Richard Smith, Joe Bunnik

Meeting commenced: 7.10pm

Minutes from last meeting: Moved K. Meulders, 2

^nd

J. Aylesbury- Carried Business Arising from minutes

Correspondence

In:- Inclusion & Diversity in Sport – conference registration email; HockeySA – 2017 Women’s Masters Carnival;

Tony Elletson (Star Club) – Expression of Interest free workshop Environment and Sustainability Champions Training for Sport & Active Recreation Clubs; Hockey SA – Chartered Accountants training opportunity Sports Governance; South East Zone – possible request for funds for new uniforms; Envirotec – Invoice; Tony Elletson – Changes to ORS Active Club Program Grants (up to 3/4 funds rather than 50/50); RAA Safety Grants – application form and information; Hockey SA – State Country Champs Team Registrations open; Joe Bunnik – quotes for windows for new building; Hockey SA – strategic plan facilitated workshop; Hockey SA – AGM proxy form &

agenda; Star Club – March update; Sports Vouchers – online registration and discounts; South East Erections – invoices: Tony Elletson – Level 1 Trainers Course; Tony Elletson – Strategic planning Workshop; Hockey SA – AGM and proxy form; Hockey SA – Club development senior first aid training; SA Power Networks – notification of service connection request; Hockey SA – invoice for something; South East Zone – request for team selectors;

SASMA Sports Taping – sports taping workshops in Kidman Park; Australian Fundraising Specialists –

newsletter/advertisement/offer of fundraising opportunities; Hockey SA – update of Hot/Extreme weather policy;

Hockey SA – 2017 Men’s Masters Carnival; Melbourne IT – domain name & password information; Limestone Coast Lighting – quote for lighting between clubrooms; Damien Leonard (Star Club) – Reminder of dates for ORS Grants; Joe Bunnik – request for in-kind support from members for clubroom build; Hockey SA – audited financial statement; Play by the Rules – March magazine; Joe Bunnik – statement; Hockey SA – invitation to attend conference on Inclusion and Diversity in Sport, offer to pay for attendee; Sports Medicine Association – First aid and Sports Taping workshops; Hockey SA – annual report, strategic plan workshop, communications review project; Redlegs – request for support in entering senior teams for 2017

Out: - Emails to clubs – offer for use of NDHA post box for all clubs; forwarding of emails from other sources;

reminder to clubs about police checks, including links; request that clubs look into numbers/players for U16 competition; updated by-laws and minutes from last meeting; RSA training information; Key register update;

Sports vouchers – request for clarification of use with regard to online registrations; U15/U18 junior members – information on zone trials; Email to parents of children playing in LSEHA – how to register to be eligible for USE U13 teams for June long weekend; Hockey SA – provision of Annual Report, Office Bearers & strategic plan; Tony Elletson – request to meet to finalise Star Club accreditation;

Reports:

 President –

o Clubrooms moving along – request to clubs for in-kind labour support. Joe & Derek available on Friday night, Saturday and Sunday. Pick up of gravel might be tricky. We have to have members help out or we will have trouble finalising the grant.

o Critical for clubs to get ready for this season and start getting numbers and nominations in.

 Treasurer –

Report Tabled for period 1

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March 2017 – 27

^th

March 2017

o Total Income $104861.67 ($101655.87 term deposit); Total Expenses $10965.93

($8345 for new clubrooms)

Closing Balance $93895.74

Moved: A. Freeman, 2

^nd

K. Meulders – That Treasurer’s report be accepted. Carried

o Invoices for building starting to come in.

o Getting quotes for electricity supply.

o In contact with Sports Centre to make sure new building covered by insurance. Do we look into getting our own insurance?

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 Registrar –

o Program is finalised and will be issued to clubs in the next week or so.

o Portals open for registrations

o Fees for 2017 – Senior $125; U18 playing seniors $70; U18 juniors only $60, Under 9s playing U13 $40, U9 minis $30

o Grant requested that Brolgas fees be reduced as they pay for all to play on the turf.

Discussion about the situation – may need to work together better and have discussion with school as an association rather than just a club. NDHA need more formal

information to determine any changes.

 I.T./Web & Publicity –

o Kylie has put in article to Herald about new building and start of season

 Junior Coordinator –

o Jayne has been talking to Linda at Tatiara regarding U13 teams for June long weekend – will have dates for trials soon.

o North school happy to advertise Hook in2 Hockey

o Schools advertising footy and netball. Jayne looking to get hockey advertised as well – send home ‘Do you want to play’ notes.

o Attended Kids Matter Day at South School and had some interest

o Lucindale very footy/netball heavy as well and don’t often hear about hockey o Zone trials were on the weekend – Gayle and Chelsea selected on behalf of NDHA o Selectors for USE U13s and expressions of interest for coaches and managers need to

be done. Need to follow up with formalising system.

 Umpiring –

o Andrew would like to formalise buddy program

o Clubs to let Andrew know who their umpiring coordinator is.

 Grounds –

o No one willing to take on this role. Grant will continue for time being and allocate clubs each week.

 Canteen –

o As not in new building for first round need to absolutely make sure that electrical system is not going to short out when light and canteen are in full swing. Derek will ensure that this is organised and ready by Easter.

o Free dump day this weekend – may be worth having a small working bee to clean out shed and area.

o Catering group – need someone officially from Darts and Greens as other clubs have already nominated a member.

o A dinner is planned to be held at Edenhope – Christmas in July theme.

 Sponsorship & Fundraising – o Catering will be part of this

o Sara will be catching up with Anne to prepare letters for sponsorship requests o Anne has some records regarding sign sponsorship.

 Club Reports

o K/L Rangers – 11 women, 9 men, 15 U13s (5 new), 5 U16s o Greenbottles – 12 women, 11+ men, 12-14 U13s,

o WW Brolgas – 10/11 women, 13 men, 12-13 U13s, 3 U16s o Dartmoor – 11 women, 12 men, 7 U13s, 4 U16s

o Redlegs – 2-4 women, 2-6 men, 13 U13s, - request possible 9-a-side competition for women.

General Business

 Discussion on situation for Redlegs – some ideas about recruitment but may be leaving it too late to try a new approach. Talked about what may be pushing people away, e.g. cost, requirement to help in canteen, etc, work commitments, choosing to have year off, retiring.

Moved: D. James, 2

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K.Stewart – That we place an advertisement in the Herald “looking for

men and women to play”. Carried

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 Will hold a special meeting in 2 weeks to follow this situation up further and determine whether Redlegs are able to nominate a men’s and women’s team this season. Suggested putting out flyers to schools, notice boards, etc and brochures to letterboxes.

Moved: J. Aylesbury, 2

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M. Hutchesson – That approval be given to print 1650 flyers to be delivered across Naracoorte at a delivery cost of $42. Carried

These flyers need to be given to Jenny by Monday. Kylie and Gayle will organise design and printing of flyers (3 to an A4 page).

 Come & Try day – have advertised our Come & Try day to be from 11.30-12.30 prior to first matches on Round 1 (29^th April)

 Hook in2 Hockey – cost of H2H program as provided by Hockey Australia/Hockey SA is

prohibitive at $85 per child. Will be better for our members to run a similar program to previous years but call it U9 Mini Hockey, charging $30 per player (covering our costs and insurance costs for player). Stick packs – still have some packs from last year which cost $40 ea. Just Hockey have basic packs available for $30. Jayne & Adele will follow up with Sports Power to see if they may have an option.

 Star Club – hoping to finalise our Star Club Accreditation application this week – all parts have been completed, just needs to be assessed.

 Responsible Service of Alcohol training online information has been provided to clubs to pass on to members. Cost of $18.

 Sports Vouchers – are only able to claim the amount that is charged by NDHA/Club. The amount that Hockey SA require to be paid online cannot be refunded. Once fees have been paid we are not allowed to refund – Sports Voucher must be presented instead of paying fees.

 Reminder to clubs to follow up members who have an up to date Police Check so we can keep our records up to date.

 Darts have secured Hockey World as a sponsor and they are also wanting to have exclusive access in return for sponsorship (proposed $2000 worth of gear and $500 in vouchers). NDHA not keen to give exclusive access to either Hockey World or Just Hockey at the moment.

Requested that Hockey World provide written offer and Just Hockey as well.

 Darts will invite U13s from all clubs to attend a training and pizza night on 19^th April. Intending for Hockey World to be there.

 Basketball Assoc offering a sport sideline trainer/strapper help course with sport specific first aid -

$15 per person on 5^th April 6.45-9pm

 Booking on 15^th April – clubrooms needs to be cleaned the week before

 Checked on club reps prepared to help on the weekend for building/clean up.

 Women’s team played in Masters Games in Clare – had a great weekend.

 Clare Robertson has been selected to play for Australian Masters team in Netherlands in August and Jacob Edwards off to Sydney this weekend for State U15.

Naracoorte & District Hockey Association