Do not remove any trees within the 3m clear zone along Campersic Road between Toodyay Road and Haddrill Road. Do not remove any of the 60 identified trees within the 3m clear zone along Campersic Road between Toodyay Road and Haddrill Road.
MAIN ROADS WA - REQUEST COUNCIL'S CONCURRENCE TO DEDICATE FOUR PORTIONS OF LAND AS ROAD FOR THE PURPOSE OF ROAD WIDENING AND CONSENT TO EXCISE TWO OF
Authorised Officer: (Executive Manager Operations)
KEY ISSUES
Consent to the excision of a portion of Reserve 10788, Lot 377 on Deposited Plan 126319, as depicted on Main Roads WA drawing 1860-229-1 for road widening purposes
Consent to the excision of a portion of Reserve 27583, Lot 7867 on Deposited Plan 104070, as depicted on Main Road WA drawing 196-214 for road widening purposes
Request the Department of Planning Lands and Heritage to dedicate the two excised portions of land and the two portions of freehold land, to be acquired by MRWA, as
Grant approval to Main Roads WA and its contractors for early entry to the portions of Reserve 10788 and Reserve 27583, should the proposed works commence prior to the
Advise Main Roads WA accordingly
BACKGROUND
DETAILS
August 1922, Folio 1530. The City's appointment remains current and there are no interests registered against Reserve 10788 requiring extinguishment prior to dedication of the
Part of the reserve north of Souness Road is leased to Checkers Golf Course, but this lease does not affect the part required for the road widening. Statements must be submitted to MRWA with notification of the outcome of this matter.
CONSULTATION
The City is required to provide a statutory declaration to DPLH regarding any interest and contamination prior to dedication of the road land. MRWA will therefore indemnify the City and the Minister of Lands for any costs or claims arising as a result of the dedication.
ATTACHMENTS
Reserve 27583, described as Lot 7867 on Deposit Plan 104070 and held by Crown Land LR3144/982, is reserved for 'recreational' purposes by a management order granted in favor of the town, including authority to lease up to 21 years. A memorial has been filed against land title LR3144/982, which classifies the land as "possible contaminated - investigation required".
STRATEGIC IMPLICATIONS
The Great Northern Highway is defined as a 'Primary Regional Road' under the care, control and management of the MRWA.
STATUTORY IMPLICATIONS
FINANCIAL IMPLICATIONS
VOTING REQUIREMENTS Simple majority
RECOMMENDATION That the Council resolve to
Consent to the excision of a portion of Reserve 10788, Lot 377 on Deposited Plan 126319, as depicted on Main Roads WA drawing 1860-229-1 for road widening purposes
Consent to the excision of a portion of Reserve 27583, Lot 7867 on Deposited Plan 104070, as depicted on Main Road WA drawing 196-214 for road widening purposes
Request the Department of Planning Lands and Heritage to dedicate the two excised portions of land and the two portions of freehold land, to be acquired by MRWA, as public
An application has been made to amend the requirements of the City's Policy POL-C-071 - Billboards in Rural Zones in relation to a temporary third party billboard to be placed at Lot 802 (No.76) Rugby Street , Bennett Springs. The parcel in question is designated 'Urban Deferred' under the Metropolitan Region Scheme (MRS) and 'General Rural' under the City's Local Planning Scheme No.17 (LPS17).
AUTHORITY/DISCRETION
THIRD PARTY ADVERTISING SIGNAGE - LOT 802 (NO.76) RUGBY STREET, BENNETT SPRINGS (DA273-20)
The proposed signage is 8 meters long and 6 meters high with an area of 48 m2 and will be installed for a period of three (3) years. General Rural' under LPS17 it is wise to consider protecting the rural character of the area.
Disclosure of Interest: Nil
The proposal is considered consistent with the objectives of the 'General Countryside' area and will not affect any proposed future development of land elsewhere associated with the 'General Countryside' area. It is recommended that Council approve third party advertising signs at Lot 802 (No. 76) Rugby Street, Bennett Springs for a period of three (3) years subject to conditions.
DETAILS OF THE PROPOSAL
DESCRIPTION OF SITE
PUBLIC CONSULTATION
CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS No consultation was undertaken for this application
Temporary signs advertising substantial subdivisional developments may be approved where it is necessary to indicate the location of the subdivision to an expected large number
The applicant is seeking approval for a period of three (3) years, which is the expected life of the residential area to which the signage relates - Whiteman Edge Private Estate. City staff has previously supported such signage in a limited capacity and will be prepared to do so here for a period of three (3) years.
OPTIONS AND IMPLICATIONS
Council may resolve to approve the 'Third Party Advertising Signage' on Lot 802 (No.76) Rugby Street, Bennett Springs subject to conditions
Such signs may be approved within the streets for a period not exceeding twelve months after which a new license must be obtained.
Council may resolve to Refuse the 'Third Party Advertising Signage' on Lot 802 (No.76) Rugby Street, Bennett Springs under Local Planning Scheme No.17 for the
- The proposed signage is considered to create an unnecessary proliferation of signage and is considered to be inconsistent with the City's Local Planning
- The proposed signage exceeds the 12 month license period afforded under the City's Local Planning Policy POL-C-071 - Advertising Signs within Rural
CONCLUSION
ATTACHMENTS Location Plan
STRATEGIC IMPLICATIONS Nil
- Approve the variation to the City's Local Planning Policy POL-C-071 - Advertising Signs within Rural Zones relating to the length of time for approval with respect to the proposed 'Third
- The approved 'Third Party Advertising Signage' is to comply in all respects with the attached approved plans, as dated, marked and stamped, together with any
- This approval is valid for a period of three (3) years from the date of this approval after which a new approval must be obtained or the signage removed
- The sign shall comprise no internal illumination
- External illumination shall not flash or pulsate to the satisfaction of the City of Swan
- Illumination shall not exceed 300cd/m 2
- The sign(s), earthworks and footings shall be located entirely within the subject property and shall not encroach into the City’s road reserve or any other private
- The sign and supporting structure shall not contain reflective, fluorescent or retro reflective colours or materials
- Any additional development, which is not in accordance with the application (the subject of this approval) or any condition of approval, will require further approval of
- Advise the applicant/owner of the resolution of Council
Outdoor lighting should not flicker or flicker to please the City of Swan. Any additional development that is inconsistent with the application (subject to this approval) or any condition of approval shall require further approval subject to this approval) or any condition of approval shall require further approval of the City.
RECEIVED
Authorised Officer: (Executive Manager Planning and Development)
The Council has discretion in terms of r.41(3) of the Planning and Development (Local Planning Schemes) Regulations 2015: a) to support the amendment to the local planning scheme without amendment; or. b) to support the amendment to the local planning scheme with proposed amendments to address issues raised in the submissions; or. c) not to support the amendment to the local planning scheme.
DETAILS OF PROPOSED AMENDMENT 31 July 2019
July 2019, Council resolved to initiate proposed Amendment No.175 to introduce Additional Use rights consistent with the 'General Industrial' zone for Lot 1 and Lot 20 (No.200) Stirling Crescent
- That the owner/developer is required to contribute to the future upgrade of Adelaide Street
No. Description of Land Additional Use Conditions TBC Portion of Lot 20 (on
- Unless the development on the site is connected to reticulated
- A Wastewater Management Plan shall be submitted with each
- Connection to an Aerobic Treat ment Un it (ATU) or
- That the owner/developer is required to contribute to the
The system may be permitted if there is an acceptable depth of groundwater and must be approved by the local government and the Western Australian Department of Health.
ADVERTISING OF AMENDMENT
CONSIDERATION OF SUBMISSIONS
Submission from Main Roads WA (MRWA)
In addition, the Adelaide Street connectivity being built is not considered necessary at this stage as the change itself will not result in any additional traffic.
Submissions from Landowners within HEASP Precinct 7
Submission from Department of Biodiversity, Conservation and Attractions (DBCA) DBCA requested the following condition be included in the Scheme text
Submission from the Department of Fire and Emergency Services (DFES)
Council may resolve to support proposed Amendment No.175 to Local Planning Scheme No.17 subject to modification(s) as per the recommendation prepared by
Council may resolve to support proposed Amendment No.175 to Local Planning Scheme No.17 without modification, and forward the Amendment documentation
Council may resolve not to support proposed Amendment No.175 to Local Planning Scheme No.17
Planning and Development (Local Planning Scheme) Regulations 2015 State Planning Policy 3.6 - Development Contribution to Infrastructure State Planning Policy 3.7 - Planning in Bushfire Prone Areas.
FINANCIAL IMPLICATIONS Nil
Note the submissions received from the public and agencies
Support Amendment No.175 to Local Planning Scheme No.17 as initiated by Council at its meeting on 11 December 2019, with the following modifications to the ‘Conditions’ column
No. Description of Land Additional Use Conditions TBC Portion of Lot 20 (on
- A Wastewater Management Plan shall be submitted with each
- Connection to an Aerobic Treat ment Unit (ATU) or
- An Environ mental Manage ment Plan shall be submitted with each
- Forward the amendment documentation and schedule of submissions to the Western Australian Planning Commission with the request that the Minister for Planning grant
- Advise all those who made a submission of Council's decision accordingly
Users are cautioned that the information is provided by the City of Swan in this format as a general source with the understanding that it is not suitable as a basis for making decisions without verification with the original source.
PLANNING AND DEVELOPMENT ACT, 2005 (AS AMENDED) CITY OF SWAN
No. Description
44255) Stirling
Unless the development on the site is connected to
A Wastewater Management Plan shall be submitted with
Connection to an Aerobic Treatment Unit (ATU) or
- FILLING OF THE LAND - LOT 171 AND PORTIONS OF LOT 2 AND LOT 172 (NO.3) PLYMOUTH STREET, WOODBRIDGE (DA752-19)
I object to the inclusion of condition 4 and request that it be withdrawn from the amendment for the following reasons: 1. The condition contravenes clause 5.7 of SPP 3.6 which states that local authorities may not impose development contributions as a condition for conversion. Not supported 1. The amendment itself only concerns the permissibility of industrial uses on the land.
OTHER RELEVANT PREVIOUS DECISIONS OF COUNCIL Previous request for rezoning
November 2005, the City received a petition from residents to rezone the subject lots from 'Residential R20' to 'Parks and Recreation' for environmental reasons. The City then wrote to the
This application seeks to fill in part of the land to assist potential developers of the grounds to undertake development without the need for significant earthworks. Backfilling of the plot is proposed prior to any residential development on the plot.
Duration: 14 days from 30 April until 14 May 2020
DA439-17 - Land filling and construction of access track across - approved by Council The application sought to construct an 8m wide access track and ramp with associated embankment within Lot 171 and Lot 172 and in the adjacent road reserve to provide vehicle access for ongoing plot maintenance for comfort and fire prevention. Despite the request, the council approved the application and the applicant has since completed the development.
Submissions received: Five (5) submissions of objection were received from four (4) of the properties advertised to (two (2) from the same property). A further 16 submissions of objection
A petition submitted to the City in response to the advertisement of this application asked the Council to consider purchasing the subject land for use as a local reserve.
CONSULTATION WITH OTHER AGENCIES AND/OR CONSULTANTS APA Group
The application was referred to the DPLH Land Use Planning Directorate because the site in question is adjacent to land designated as 'Regional Reserve - Parks and Recreation'. The application was referred to the PTA because the affected lots are adjacent to the railway reserve.
Zoning and Land Use Permissibility
The application was referred to DWER because the parcels were found to be within a flood prone area. The application has been referred to DPLH's Aboriginal Heritage Directorate as the subject area is identified as being within or adjacent to Aboriginal sites S02134 - Woodbridge Showground and S02148 Helena River.
Public Submissions
Comment was also sought from the DBCA on behalf of the Swan River Trust regarding the location in a flood prone area. Conditions regarding the proposed soak well, the slopes of the fill, and the fill being certified clean and uncontaminated were recommended as part of any approval.
Council may resolve to approve the proposed Filling of the Land at Lot 171 and portions of Lot 2 and Lot 172 (No.3) Plymouth Street, Woodbridge, subject to
The concern was also previously addressed in relation to DA829-17 where Council approved the development of the access track. Social issues associated with any potential tenants do not form a consideration in the planning process.
Council may resolve to refuse the proposed Filling of the Land at Lot 171 and portions of Lot 2 and Lot 172 (No.3) Plymouth Street, Woodbridge for the following
- The proposed development will have an unacceptable visual impact on the Plymouth Street streetscape and the floodplain
- Grant approval for the proposed Filling of the Land at Lot 171 and portions of Lot 2 and Lot 172 (No.3) Plymouth Street, Woodbridge, subject to the following conditions and advice
- The approved filling of the land and removal of two (2) trees must comply in all respects with the attached approved plans, as dated, marked and stamped, together
- The side slopes of any fill shall be no steeper than 1:4 metres (vertical:horizontal) and must be stabilised to prevent any sediment from leaving the site
- The applicant must ensure that any fill products brought on site are certified clean, uncontaminated, and free from rubble, weeds and disease
- Works are to be contained within the lot with management protocols for work methods to ensure no material is placed within the rail corridor boundary
- No services (water, electricity, fibre optic, gas, other) to/from the site are to be run across the rail corridor, either above or below ground
- No drainage or water runoff from the Works is permitted onto rail corridor land
- During earthworks activities, Arc recommends dust suppression methods (i.e
- Prior to the commencement of any works within the gas transmission pipeline easement, the proponent must enter a Third Party Works Authorisation within the
- Prior to the commencement of any works on land within 50 metres of the gas transmission easement, a Construction Management Plan must be submitted and
- The approved Construction Management Plan is to be complied with for the duration of the construction of the development
- No stockpiles or storage of material is to be stored on the gas pipeline easement at any time
- Advise the applicant/owner of the resolution of Council and relevant advice notes pertaining to the approval
- Advise those that lodged a submission of the Council's decision
- FINANCIAL AND LEGAL MATTERS 1 LIST OF ACCOUNTS PAID - JUNE 2020
Prohibit the use of rippers or horizontal directional drills unless otherwise agreed by the operator of the gas transmission pipeline. Be approved by the operator of the gas transmission pipeline where the work is within or crosses the relevant gas transmission easement.
Authorised Officer: (Executive Manager Stakeholder Relations)
CONSULTATION Not applicable
Note the Chief Executive Officer's list of accounts paid under delegated authority for June 2020, in accordance with regulation 13( of the Local Government (Financial Management)
INTERIM FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 30 JUNE 2020
This report provides Council with a range of financial management reports so Council can monitor the City's financial performance and position. For privacy reasons, the names of the debtors are not included, but the report provides insight into the handling of the oldest debtors.
- Statement of Comprehensive Income
- Statement of Financial Position
- Statement of Cash Flows
The City of Swan Financial Management Reports use a materiality threshold to measure, monitor and report on the financial performance and position of the City. This was primarily due to an increase in borrowings ($6.2 million) at the end of the financial year and timing of trade payables payments.
- Note the interim financial statements and report for the month ended 30 June 2020 in accordance with regulation 34( of the Local Government (Financial Management)
- GOVERNANCE
- OFFICE OF THE AUDITOR GENERAL - INFORMATION SYSTEM AUDIT REPORT
The City of Swan has been selected to participate in the Information Systems Annual Report 2020 – Local Government Entities audit conducted by the Office of the Auditor General (OAG). Amendments to the Local Government Act 1995 that came into effect in 2017 gave the Auditor-General (OAG) the power to audit Western Australia's local governments and regional councils.
OAG Findings - Report to the Minister on Significant Finding
The City was notified in late 2019 that it had been selected to be part of the Information Systems Annual Report – Local Government Entities audit, which was carried out at ten local governments. The published report requires under section 7.12A of the Local Government Act 1995, all sampled entities to prepare a report addressing significant issues relating to their entity for submission to the Minister for Local Government within 3 months of this report by the local government was received. and for publication on the entity's website.
Moderate - Those findings which are of sufficient concern to warrant action being taken by the entity as soon as practicable
On June 25, 2020, the OAG published a compilation of the audit findings for all audited local governments as reported to Parliament.
Minor - Those findings that are not of primary concern but still warrant action being taken
Monitoring the implementation of findings and recommendations
Information Systems Audit Report 2020 - Local Government Entities Letter to the Minister for Local Government; Heritage; Culture and the Arts
Key Area: Governance
Objective: G1.1: Provide accountable and transparent leadership Outcome: G2 Optimise use of City resources
Objective: G2.1: Improve capability and capacity
STATUTORY IMPLICATIONS Local Government Act 1995
RECOMMENDATION
The actions to address the 17 OAG audit findings;
The report and letter to the Minister for Local Government; Heritage; Culture and the Arts addressing the significant finding; and
Publishing the report on the City's website
2019-20 25 June 2020
Information Systems Audit Report 2020 –
Office of the Auditor General Western Australia
Audit team
WESTERN AUSTRALIAN AUDITOR GENERAL’S REPORT
Information Systems Audit Report 2020 – Local Government Entities
2019-20 June 2020
THE PRESIDENT THE SPEAKER
INFORMATION SYSTEMS AUDIT REPORT 2020 – LOCAL GOVERNMENT ENTITIES This report has been prepared for Parliament under the provisions of section 24 and 25 of
CAROLINE SPENCER AUDITOR GENERAL
Contents
Auditor General’s overview
WESTERN AUSTRALIAN AUDITOR GENERAL'S REPORT
Information systems – security gap analysis
Introduction
Conclusion
Background
Information systems audit report 2020 – Local authorities | 5 Source: OAG Figure 1: Scale for scoring unit controls. We evaluated whether entities were effectively meeting information security best practices by comparing their controls to the 14 areas of the ISO 27002 standard.
What we found
Security policies did not provide direction and support for information security. Half of the entities did not have adequate policies outlining their approach to management.
Security policies did not provide direction and support for information security Half of the entities did not have adequate policies outlining their approach for managing
Poor controls risked network and operations security
Vulnerabilities in one part of the network can give attackers access to the entire network. Most entities had business continuity strategies in place, but few had tested them. Three entities in the sample had good practices in managing business continuity and.
Most entities had business continuity strategies but few had tested these Three entities in the sample had good practices to manage business continuity and
Poor access management controls resulted in inappropriate access
Entities risked not effectively responding to security incidents
Information was at risk due to inadequate supplier management controls The majority of the audited entities did not document or demonstrate their understanding of
In addition, if entities do not include information security controls and practices in agreements with suppliers and contractors, they may have limited resources in the event of an information security incident.
Physical and environmental security could be improved
Information security controls were not considered over the lifecycle of information systems
Inadequate human resource security controls could threaten information security
Recommendations
General computer controls and capability assessment results for local government entities
Since these weaknesses can significantly compromise the confidentiality, integrity and availability of information systems, the local government entities must act promptly to resolve them. While some entities had good IT risk policies, others need to improve how they identify and manage information risks.
Audit focus and scope
Capability maturity model assessment results
Information system controls
While most of our findings are rated moderate, a combination of these issues could result in entities being more severely exposed to risk. Source: OAG Figure 6: Distribution of ratings for GCC findings in each control category we assessed.
Information security
In the event of errors or misconduct, the entity will not be able to attribute responsibility to a specific user. It can be used by people with malicious intent to compromise the entity network and systems.
Business continuity
One local government unit we audited provided remote access to its employees and contractors, but did not have adequate controls to manage associated risks. This provides an additional layer of security to the remote system against unauthorized access attempts.
Management of IT risks
IT operations
In the absence of an informal review, the entity may not have detected inappropriate access attempts. This can make it difficult for the entity to detect or investigate security breaches if necessary.
Change control
Network and information systems are at risk of compromise if network devices are not properly managed.
Physical security
- Information security
- Business continuity
- Management of IT risks
- IT operations
- Change control
- Physical security
- Better practice guidance to manage technical vulnerabilities
Local authorities should use standards and frameworks of good practice as a reference to implement good controls for IT operations. Local authorities should have ongoing monitoring processes to understand security weaknesses and holes in their systems, devices and applications.
Test and patch
Asset Inventory Entities must have visibility of all their ICT assets on the network, including servers, workstations, printers, software applications, IoT and other network devices (switches, routers, firewalls). Where it is not possible to scan all assets at once, entities should prioritize and group assets to scan them in phases.
Apply mitigating controls if
Vulnerabilities are flaws in operating systems, devices and applications that attackers can exploit to gain unauthorized access to systems and information. Vulnerabilities generally have a severity rating based on impact and how easily they can be exploited.
Don’t forget the network
Auditor General’s reports
Report
OAG_WA
REPORTS OF THE CHIEF EXECUTIVE OFFICER
ADOPTION OF THOSE RECOMMENDATIONS CONTAINED IN ITEMS NOT WITHDRAWN
URGENT BUSINESS
