Spreadsheets provide tables of values arranged in rows and columns that can be mathematically manipulated using both basic and complex arithmetic operations and functions. In addition to its standard spreadsheet features, Excel also offers programming support via Microsoft's Visual Basic for Applications (VBA), the ability to access data from external sources via Microsoft's Dynamic Data Exchange (DDE), and extensive graphing and charting capabilities. If we hear from you about your training experience, we can improve the relevance and quality of this training.
Worksheets A worksheet is a workspace used to enter, change, calculate, and analyze numbers. 2 On the View tab, in the Window group, select the drop-down arrow to the right of Switch Windows. RIGHT-click the worksheet you want to rename and select Rename from the context menu.
Tip: When you copy, a plus sign will appear in the worksheet image of the mouse pointer.
Workbooks & Worksheets
Point the cursor to the square just above the first row indicator and to the left of the first column indicator. Press the TAB key, which takes you to the next cell (the active cell goes to cell C2). Excel allows you to delete not only the contents of a cell (the actual data), but also the format and/or comments attached to the cell.
Ctrl+Shift+End Expand the selection to the last used cell on the worksheet (lower right corner). Ctrl+Shift+Home Expand the selection to the beginning of the spreadsheet Ctrl+Shift+arrow. Extend the selection to the last non-blank cell in the same column or row as the active cell.
Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, then press F8 and the arrow keys to select the next range. Note: Hold down the CTRL key and you will see a plus sign appear next to the mouse pointer. To move cells, click Cut on the Home tab in the Clipboard group or press Ctrl+X.
To copy cells, click Copy on the Home tab, in the Clipboard group, or press Ctrl+C. Note: When you copy data, you can use the Paste Special command on the Home tab to paste specific cell contents or attributes, such as formulas, shapes, or comments, from the clipboard into an Excel worksheet. When you fill in data based on adjacent cells by dragging the fill handle in Microsoft Excel, the AutoFill Options button appears just below and to the right of your filled selection.
When you click the AutoFill Options button, a list of options appears that lets you choose to fill cells with text or data and whether or not to include the format of the initial selection or copy only the format. Move to the lower right corner of the selected cells until you see the autofill cursor. A formula can also contain any or all of the following: functions, references, operators, and constants.
In some cases, the order in which calculation is performed can affect the return value of the formula, so it is important to understand how the order is determined and how you can change the order to obtain desired results. On the Home tab, in the Editing group, click the drop-down arrow to the right of the AutoSum button.
Formula’s and Functions
In the worksheet area, this view shows the margins for each printed page, with all headers and footers defined for the worksheet, along with page breaks. Note: To see all the pages needed to print the active worksheet, drag the slider button in the zoom slider in the status bar to the left until you zoom out enough to show all the data pages. Freeze Panes When you freeze panes, Microsoft Excel keeps certain rows or columns visible as you move around the worksheet.
Click the cell below and to the right of the rows and columns you want to keep visible as you scroll. In the example below, to freeze both the year and region as you scroll through the worksheet, select cell B3. Split Panes When you split panes, Excel creates two or four separate worksheet regions that you can scroll in, while leaving rows or columns visible in the non-scrolled region.
On the Page Layout tab, in the Page Setup group, click the Dialog Box Launcher. To print column labels on each page, under Print titles in the Rows to Repeat top box, enter the rows that contain the column labels, and then click Print. To print row labels on each page, under Print titles in the Columns to repeat box on the left, enter the columns that contain the row labels, and then click Print.
In the worksheet, select the cells you want to define as the print area. You can create multiple print areas by holding down Ctrl and clicking the areas you want to print. On the Page Layout tab, in the Page Setup group, click Print Area, and then click Set Print Area.
2 On the Page Layout tab, in the Page Setup group, click Print Area, then Clear Print Area. To move a page break, move the cursor over the page break until it becomes a double-headed arrow, and then drag the page break to a new location. Scaling You can scale a worksheet for printing by reducing or expanding its size to better fit the printed pages or by specifying the number of pages you want to use for the printed worksheet.
On the Page Layout tab, in the Page Setup group, click the dialog box launcher next to Page Setup. On the Page tab, under Scaling, click Adjust to, and then enter the percentage of normal size that you want to use in the Adjust to box.
Layout, View & Print
