Exploring Microsoft Access
Chapter 4
Objectives
(1 of 2)• Describe one-to-many relationship
• Create a one-to-many relationship
• Use the Get External Data command
Objectives
(2 of 2)• Use aggregate functions to create a Totals query
• Use Microsoft Graph to create a chart based on a table or query
• Use the Switchboard Manager to create and/or modify a switchboard
Overview
• How to share data among Microsoft Office applications
• Display data from two tables in one query
• A Total query aggregates the results from groups of records to create summary information
• Create a user interface
Multiple-Table Queries
• One-to-many relationship
• Primary key
• Foreign key
Get External Data
• Get External Data command
• Export command
• Import Spreadsheet Wizard
• Import Text Wizard
Multiple Table Query
Relationship between tables (one to many)
Each field & table to display
Primary key in Consultants Table
Total Queries
• Summary functions
• Total row
• Group By
• Count function
Total Query
Chart Wizard
(1 of 6)Select the table or query for the report from the drop-down menu
Chart Wizard
(2 of 6)Select the fields to be included in the chart
Inserts only the selected field
Inserts all fields Removes only
the selected
Chart Wizard
(3 of 6)Select the chart type
Chart Wizard
(4 of 6)Chart Wizard
(5 of 6)Title the chart
Legend display
Chart Wizard
(6 of 6)Zoom
The User Interface
• Switchboard
Switchboard Manager
Position of menu items
Other Access Utilities
• Convert Database command
– Changes the file format to an earlier version of Access
• Compact and Repair Database command
– Compact: Reduces file size
Compact the Database
Select the Database to compact
Chapter 4 Summary (1 of 2)
• One-to-many relationships
• A query can display data from multiple tables
• The Get External Data command
Chapter 4 Summary (2 of 2)
• Switchboard Manager creates the user interface (Switchboard)
• Convert Database command changes an Access 2000 file to a previous version
