Creating a Web Page

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M icr osoft W or d 2 0 0 7

Ge t t in g St a r t e d

M icr osoft Office Bu t t on

Th e Ribbon ( for m e r ly t oolba r )

Qu ick a cce ss Toolba r

Gr a ph ics

Sym bols & Ch a r a ct e r s

Equa t ion s

I llu st r a t ion s, Pict u r e s & Sm a r t Ar t

W a t e r m a r k s

W or k ing w it h D ocum e n t s

Cr e a t in g a N e w D ocum e n t

Ope n in g a n Ex ist in g D ocum e n t

Sa ving a D ocu m e n t

Sa ve As or Re na m in g a D ocum e n t

W or k ing on M u lt iple D ocum e n t s

D ocum e n t V ie w s

Close a D ocu m e nt

Pr oofin g a D ocu m e n t

Spe llin g & Gr a m m a r

Th e sa u r us

Cu st om iz e Au t oCor r e ct

Cr e a t e N e w D e fa u lt D ict ion a r y

Ch e ck W or d Cou n t

Cu st om iz e W or d En v ir onm e n t

Popu la r

D ispla y

Pr oofin g

Sa ve

Adva n ce d

Cu st om iz e

Pa ge For m a t t ing

Pa ge M a r gin s & Or ie n t a t ion

Apply Pa ge Boa r de r & Color

I n se r t H e a de r s & Foot e r s

Cr e a t e Pa ge br e a k

I n se r t a Cove r Pa ge

I n se r t Bla n k Pa ge

Edit ing a D ocu m e n t

Typin g & I n se r t ing Te x t

Se le ct in g Te x t

I n se r t ing Addit ion a l Te x t

Re a r r a n gin g Block s of Te x t

D e le t in g Block s of Te x t

Se a r ch & Re pla ce Te x t

Un do Ch a nge s

M a cr os

Re cor din g a M a cr o

Ru n n in g a M a cr o

For m a t t ing Te x t

St yle s

Ch a n ging Font s & Siz e

Font St yle s & Effe ct s

Ch a n ge Te x t Color

H igh ligh t Te x t

Copy For m a t t ing

Cle a r For m a t t ing

Ta ble of Con t e n t s

M a r k TOC En t r ie s

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For m a t t ing Pa r a gr a ph s

Ch a n ge Pa r a gr a ph Align m e n t

I n de n t Pa r a gr a ph

Add Boa r de r s & Sha din g

Apply St y le

Cr e a t e Link s

Ch a n ge Spa cin g Be t w e e n Lin e s &

Pa r a gr a ph s

Cr e a t in g a W e b Pa ge

En t e r ing Te x t

H ype r lin k s

Sa ving W e b Pa ge s

St y le s

Apply a St y le

Cr e a t e N e w St yle s

St yle I n spe ct or

List s

Bu lle t e d & N u m be r e d List s

N e st e d List s

For m a t t ing List s

Addin g Ta ble s

Cr e a t e a N e w Ta ble

En t e r D a t a in Ta ble

M odify Ta ble St r u ct u r e

For m a t a Ta ble

Re fe r e n ce s & Cit a t ion s

St y le

Cit a t ion s

Pla ce h olde r s

M a n a ge Sou r ce s

Bibliogr a ph y

I n se r t Foot n ot e

Tr a ck Cha n ge s

Be gin Tr a ck Cha n ge s

D ocum e n t V ie w

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Ge t t in g St a r t e d

1 . Scr e e n La y ou t

M e n u s

When you begin t o ex plore Word 2007 you will not ice a new look t o t he m enu bar. You

should rem em ber t hree feat ures as you work wit hin Word 2007:

t he Microsoft Office But t on

t he Quick Access Toolbar

t he Ribbon

These t hree feat ures cont ain m any of t he funct ions t hat were in t he m enu of previous

versions of Word. The funct ions of t hese t hree feat ures will be out lined below.

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The Microsoft Office but t on perform s m any of t he funct ions t hat were locat ed in t he File m enu of older

versions of Word. This but t on allow s you t o creat e a new docum ent , open an exist ing docum ent , save

or save as, print , send ( t hrough em ail or fax) , publish or close.

Th e Ribbon

The Ribbon is t he panel at t he t op port ion of t he docum ent . I t has seven t abs: Hom e, I nsert , Page

Layout , References, Mailings, Review , and View t hat cont ain m any new and exist ing feat ures of Word.

Each t ab is divided int o groups. The gr oups are logical collect ions of feat ures designed t o perform

funct ions t hat you will ut ilize in developing or edit ing your Word docum ent . Com m only used feat ures

are displayed on t he Ribbon, t o view addit ional feat ures wit hin each group, click on t he arrow at t he

bot t om right of each group.

Each of t he t abs cont ains t he following t ools:

H om e : Clipboard, Font s, Paragraph, St yles, and Edit ing.

I n se r t : Pages, Tables, I llust rat ions, Links, Header & Foot er, Text , and Sym bols

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Re fe r e n ce s: Table of Cont ent s, Foot not e, Cit at ion & Bibliography, Capt ions, I ndex, and Table of

Aut horit ies

M a ilin gs: Cr eat e, St art Mail Merge, Writ e & I nsert Fields, Preview Result s, Finish

Re vie w : Proofing, Com m ent s, Tracking, Changes, Com pare, Prot ect

V ie w : Docum ent View s, Show / Hide, Zoom , Window , Macros

Qu ick Acce ss Toolba r

The quick access t oolbar is a cust om izable t oolbar t hat cont ains com m ands t hat you m ay want t o use.

You can place t he quick access t oolbar above or below t he ribbon. To change t he locat ion of t he quick

access t oolbar, click on t he arrow at t he end of t he t oolbar and click on Show Below t he Ribbon.

You can also add it em s t o t he quick access t oolbar. Right click on any it em in t he Office But t on or t he

Ribbon and click on Add t o Quick Access Toolbar and a short cut will be added t o t he Quick Access

Toolbar.

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Cr e a t e a N e w D ocu m e nt

There are several ways t o creat e new docum ent s, open exist ing docum ent s, and save docum ent s in

Word:

Click t he M icr osoft Office Bu t t on and Click N e w or

Press CTRL+ N ( Depress t he CTRL key while pressing t he “ N” ) on t he keyboard

You w ill not ice t hat w hen you click on t he Microsoft Office But t on and Click N e w, you have m any

choices about t he t ypes of docum ent s you can creat e. I f you wish t o st art from a blank docum ent ,

click Bla n k. I f you w ish t o st art from a t em plat e, you can brow se t hrough your choices on t he left ,

see t he choices on cent er screen, and preview t he select ion on t he right screen.

Ope n in g a n Ex ist in g D ocu m e n t

Click t he M icr osoft Office Bu t t on and Click Ope n, or

Press CTRL+ O ( Depress t he CTRL key while pressing t he “ O” ) on t he keyboard, or

I f you have recent ly used t he docum ent you can click t he M icr osoft Office Bu t t on and click

t he nam e of t he docum ent in t he Re ce n t D ocu m e n t s sect ion of t he window I nsert pict ure of

recent docs

Sa vin g a D ocu m e n t

Click t he M icr osoft Office Bu t t on and Click Sa ve or Sa ve As ( rem em ber, if you’re sending t he

docum ent t o som eone who does not have Office 2007, you will need t o click t he Office Bu t t on, click

Sa ve As, and Click W or d 9 7 - 2 0 0 3 D ocu m e nt ) , or

Press CTRL+ S ( Depress t he CTRL key while pressing t he “ S” ) on t he keyboard, or

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Re n a m in g D ocu m e n t s

To renam e a Word docum ent while using t he progr am :

Click t he Office Bu t t on and find t he file you w ant t o renam e.

Right - click t he docum ent nam e wit h t he m ouse and select Re n a m e from t he short cut m enu.

Type t he new nam e for t he file and press t he EN TER key.

W or k in g on M u lt iple D ocu m e n t s

Several docum ent s can be opened sim ult aneously if you are t yping or edit ing m ult iple docum ent s at

once. All open docum ent s will be list ed in t he V ie w Ta b of t he Ribbon w hen you click on Swit ch

Windows. The current docum ent has a checkm ark beside t he file nam e. Select anot her open

docum ent t o view it .

D ocu m e n t Vie w s

There are m any ways t o view a docum ent in Word.

Pr in t La yout: This is a view of t he docum ent , as it would appear when print ed. I t includes all t ables, t ext , graphics, and im ages.

Fu ll Scr e e n Re a din g: This is a full view lengt h view of a docum ent . Good for viewing t w o pages at a t im e.

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Ou t lin e: This is an out line form of t he docum ent in t he form of bullet s.

D r a ft: This view does not display pict ures or layout s, j ust t ext .

To view a docum ent in different form s, click t he docum ent views short cut s at t he bot t om of t he screen

or:

Click t he V ie w Ta b on t he Ribbon

Click on t he appropriat e docum ent view .

Close a D ocu m e n t

To close a docum ent :

Click t he Office Bu t t on

Click Close

3 . Cu st om iz in g t h e W or d En vir on m e n t

Word 2007 offers a wide range of cust om izable opt ions t hat allow you t o m ake Word w ork t he best for

you. To access t hese cust om izable opt ions:

Click t he Office Bu t t on

Click W or d Opt ion s

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Popu la r

These feat ur es allow you t o personalize your work environm ent wit h language, color schem es, user

nam e and allow you t o access t he Live Preview feat ure. The Live Preview feat ure allows you t o

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D ispla y

This feat ure allows you t o m odify how t he docum ent cont ent is displayed on t he screen and when

print ed. You can opt t o show or hide cert ain page elem ent s.

Pr oofin g

This feat ure allows you personalize how word correct s and form at s your t ext . You can cust om ize aut o

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Sa ve

This feat ure allow s you personalize how your docum ent is saved. You can specify how oft en you w ant

aut o save t o run and where you want t he docum ent s saved.

Adva n ce d

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Cu st om iz e

Cust om ize allow s you t o add feat ures t o t he Quick Access Toolbar . I f t here are t ools t hat you are

ut ilizing frequent ly, you m ay want t o add t hese t o t he Quick Access Toolbar.

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Typin g a n d in se r t in g Te x t

To ent er t ext j ust st art t yping! The t ext will appear where t he blinking cursor is locat ed. Move t he

cursor by using t he arrow but t ons on t he keyboard or posit ioning t he m ouse and clicking t he left

but t on. The keyboard shor t cut s list ed below are also helpful w hen m oving t hrough t he t ext of a

docum ent :

M ove Act ion Ke y st r ok e

Beginning of t he line H OM E

End of t he line EN D

Top of t he docum ent CTRL+ H OM E

End of t he docum ent CTRL+ EN D

Se le ct in g Te x t

To change any at t ribut es of t ext it m ust be highlight ed first . Select t he t ext by dragging t he m ouse

over t he desired t ext while keeping t he left m ouse but t on depressed, or hold down t he SH I FT key on

t he keyboard while using t he arrow but t ons t o highlight t he t ext . The following t able cont ains

short cut s for select ing a port ion of t he t ext :

Se le ct ion Te ch n iqu e

Whole w ord double- click w it hin t he w ord

Whole paragr aph t riple- click wit hin t he paragraph

Several words or

lines

drag t he m ouse over t he words, or hold down SH I FT while using t he

arrow keys

Ent ire docum ent choose Edit in g | Se le ct | Se le ct All from t he Ribbon, or press

CTRL+ A

Deselect t he t ext by clicking anywhere out side of t he select ion on t he page or press an arrow key on

t he keyboard.

I n se r t in g Addit ion a l Te x t

Text can be insert ed in a docum ent at any point using any of t he following m et hods:

Type Te x t: Put your cursor where you want t o add t he t ext and begin t yping

Copy a n d Pa st e Te x t: Highlight t he t ext you wish t o copy and right click and click Copy, put your cursor w here you want t he t ext in t he docum ent and right click and click Pa st e.

Cu t a n d Pa st e Te x t: Highlight t he t ext you wish t o copy, right click, and click Cu t, put your cursor where you want t he t ext in t he docum ent , right click, and click Pa st e.

D r a g Te x t: Highlight t he t ext you wish t o m ove, click on it and drag it t o t he place where you want t he t ext in t he docum ent .

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Re a r r a n ging Block s of Te x t

To rearrange t ext w it hin a docum ent , you can ut ilize t he Clipboa r d Gr ou p on t he H om e Ta b of t he

Ribbon.

I nsert pict ure of clipboard group labeled

M ove t e x t: Cut and Past e or Drag as shown above

Copy Te x t: Copy and Past e as above or use t he Clipboard group on t he Ribbon

Pa st e Te x t: Ct rl + V ( hold down t he CTRL and t he “ V” key at t he sam e t im e) or use t he Clipboard group t o Past e, Past e Special, or Past e as Hyperlink

D e le t in g Block s of Te x t

Use t he BACKSPACE and D ELETE keys on t he keyboard t o delet e t ext . Backspace will delet e t ext t o

t he left of t he cursor and Delet e will erase t ext t o t he right . To delet e a large select ion of t ext ,

highlight it using any of t he m et hods out lined above and press t he D ELETE key.

Se a r ch a n d Re pla ce Te x t

To find a part icular w ord or phrase in a docum ent :

Click Fin d on t he Edit in g Gr ou p on t he Ribbon

To find and replace a w ord or phrase in t he docum ent , click Re pla ce on t he Edit in g Gr ou p of t he Ribbon.

Un do Ch a n ge s

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Click t he Un do Bu t t on on t he Quick Access Toolbar

5 . For m a t t in g Te x t

St y le s

A st yle is a form at - enhancing t ool t hat includes font t ypefaces, font size, effect s ( bold, it alics,

underline, et c.) , colors and m ore. You will not ice t hat on t he Hom e Tab of t he Ribbon, t hat you have

several areas t hat will cont rol t he st yle of your docum ent : Font , Paragraph, and St yles.

Ch a n ge Font Type fa ce a n d Siz e To ch a n ge t h e fon t t ype fa ce :

Click t he a r r ow next t o t he font nam e and choose a font .

Rem em ber t hat you can preview how t he new font will look by highlight ing t he t ext , and hovering over t he new font t ypeface.

To ch a n ge t h e fon t siz e :

Click t he a r r ow next t o t he font size and choose t he appropriat e size, or

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Fon t St y le s a n d Effe ct s

Font st yles are predefined form at t ing opt ions t hat are used t o em phasize t ext . They include: Bold,

I t alic, and Underline. To add t hese t o t ext :

Select t he t ext and click t he Fon t St y le s included on t he Font Group of t he Ribbon, or

Select t he t ext and right click t o display t he font t ools

Ch a n ge Te x t Color

To change t he t ext color:

Select t he t ext and click t he Color s but t on included on t he Font Group of t he Ribbon, or

Highlight t he t ext , right click, and choose t he colors t ool.

Select t he color by clicking t he down arrow next t o t he font color but t on.

H igh ligh t Te x t

Highlight ing t ext allows you t o use em phasize t ext as you would if you had a m arker. To highlight

t ext :

Select t he t ext

Click t he H igh ligh t Bu t t on on t he Font Group of t he Ribbon, or

Select t he t ext and right click and select t he highlight t ool

To change t he color of t he highlight er click on down arrow next t o t he highlight but t on.

Copy For m a t t in g

I f you have already form at t ed t ext t he w ay you want it and would like anot her port ion of t he

docum ent t o have t he sam e form at t ing, you can copy t he form at t ing. To copy t he form at t ing, do t he

following:

Select t he t ext w it h t he form at t ing you w ant t o copy.

Copy t he form at of t he t ext select ed by clicking t he For m a t Pa in t e r but t on on t he Clipboard

Group of t he Hom e Tab

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Cle a r For m a t t in g

To clear t ext form at t ing:

Select t he t ext you wish t o clear t he form at t ing

Click t he St yle s dialogue box on t he St yles Group on t he Hom e Tab

Click Cle a r All

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6 . For m a t t in g Pa r a gr a ph s

Form at t ing paragraphs allows you t o change t he look of t he overall docum ent . You can access m any

of t he t ools of paragraph form at t ing by clicking t he Pa ge La y out Tab of t he Ribbon or t he Pa r a gr a ph

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Ch a n ge Pa r a gr a ph Align m e n t

The paragraph alignm ent allows you t o set how you want t ext t o appear. To change t he alignm ent :

Click t he H om e Ta b

Choose t he appropriat e but t on for alignm ent on t he Paragraph Gr oup.

Align Le ft: t he t ext is aligned w it h your left m argin

Ce n t e r: The t ext is cent ered wit hin your m argins

Align Righ t: Aligns t ext wit h t he right m argin

Ju st ify: Aligns t ext t o bot h t he left and right m argins.

I n de n t Pa r a gr a ph s

I ndent ing paragraphs allows you set t ext wit hin a paragraph at different m argins. There are several

opt ions for indent ing:

Fir st Lin e: Cont rols t he left boundary for t he first line of a paragraph

H a n gin g: Cont rols t he left boundary of every line in a paragraph except t he first one

Le ft: Cont rols t he left boundary for every line in a paragraph

Righ t: Cont rols t he right boundary for every line in a paragraph To indent paragraphs, you can do t he following:

Click t he I nde n t but t ons t o cont rol t he indent .

Click t he In de n t but t on repeat ed t im es t o increase t he size of t he indent .

Click t he dialog box of t he Pa r a gr a ph Group

Click t he I nde n t s a n d Spa cin g Tab

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Add Bor de r s a n d Sh a din g

You can add borders and shading t o paragraphs and ent ire pages. To creat e a border around a

paragraph or paragraphs:

Select t he area of t ext where you want t he border or shading.

Click t he Bor de r s But t on on t he Paragraph Group on t he Hom e Tab

Choose t he Bor de r a n d Sh a din g

Choose t he appropriat e opt ions

Apply St y le s

St yles are a present collect ion of form at t ing t hat you can apply t o t ext . To ut ilize Qu ick St yle s:

Select t he t ext you wish t o form at .

Click t he dialog box next t o t he St y le s Gr ou p on t he Hom e Tab.

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Cr e a t e Link s

Creat ing links in a word docum ent allows you t o put in a URL t hat readers can click on t o visit a web

page. To insert a link:

Click t he H ype r lin k Bu t t on on t he Links Group of t he I nsert Tab.

Type in t he t ext in t he “ Text t o Display” box and t he web addr ess in t he “ Address” box.

Ch a n ge Spa cin g Be t w e e n Pa r a gr a ph s a n d Lin e s

You can change t he space bet ween lines and paragr aphs by doing t he following:

Select t he paragraph or paragraphs you wish t o change.

On t he Hom e Tab, Click t he Pa r a gr a ph Dialog Box

Click t he I nde n t s a n d Spa cin g Tab

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7 . St yle s

The use of St yles in Word will allow you t o quickly form at a docum ent w it h a consist ent and

professional look. St yles can be saved for use in m any docum ent s.

Apply St y le s

There are m any st yles t hat are already in Word ready for you t o use. To view t he available st yles click

t he St y le s dialog box on t he St yles Group in t he Hom e Tab. To apply a st yle:

Select t he t ext

Click t he St yle s Dialog Box

Click t he St yle you choose

Cr e a t in g N e w St yle s

You can creat e st yles for form at t ing t hat you use regularly. There are t wo ways t o do t his: New

St yles or New Quick St yles.

N e w St y le s

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Click t he St yle s Dialog Box

Click t he N e w St y le But t on

Com plet e t he N e w St yle dialog box.

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N e w Qu ick St yle

To creat e a st yle easily:

I nsert your cursor anywhere in t he chosen st yle

Click t he St yle s dialog box

Click Sa ve Se le ct ion as New Quick St yle

St y le I n spe ct or

To det erm ine t he st yle of a part icular sect ion of a docum ent :

I nsert cursor anywhere in t he t ext t hat you want t o explain t he st yle

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Click t he St yle I n spe ct or But t on

8 . Addin g Ta ble s

Tables are used t o display dat a in a t able form at .

Cr e a t e a Ta ble

To creat e a t able:

Place t he cursor on t he page where you want t he new t able

Click t he I n se r t Tab of t he Ribbon

Click t he Ta ble s But t on on t he Tables Group. You can creat e a t able one of four ways:

Highlight t he num ber of row and colum ns

Click I n se r t Ta ble and ent er t he num ber of rows and colum ns

Click t he D r a w Ta ble, creat e your t able by clicking and ent ering t he rows and colum ns

Click Qu ick Ta ble s and choose a t able

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En t e r D a t a in a Ta ble

Place t he cursor in t he cell where you wish t o ent er t he inform at ion. Begin t yping.

M odify t h e Ta ble St r u ct u r e a n d For m a t a Ta ble

To m odify t he st ruct ure of a t able:

Click t he t able and not ice t hat you have t wo new t abs on t he Ribbon: D e sign a n d La you t. These pert ain t o t he t able design and layout .

On t he Design Tab, you can choose:

Ta ble St yle Opt ion s

Ta ble St yle s

D r a w Bor de r s

To for m a t a t able, click t he t able and t hen click t he La y ou t Tab on t he Ribbon. This Layout t ab

allow s you t o:

V ie w Gr idlin e s a n d Pr ope r t ie s ( from t he Table Group)

I n se r t Row s a n d Colu m n s ( from t he Row s & Colum ns Group)

D e le t e t h e Ta ble , Row s a n d/ or Colu m n s ( from t he Row s & Colum ns Group)

M e r ge or Split Ce lls ( from t he Merge Group)

I n cr e a se a n d D e cr e a se ce ll siz e ( Cell Size Group)

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9 . Gr a ph ics

Word 2007 allows you t o insert special charact ers, sym bols, pict ures, illust rat ions, and wat erm arks.

Sym bols a n d Spe cia l Ch a r a ct e r s

Special charact ers are punct uat ion, spacing, or t ypographical charact ers t hat are not gener ally

available on t he st andard keyboard. To insert sym bols and special charact ers:

Place your cursor in t he docum ent where you want t he sym bol

Click t he I n se r t Tab on t he Ribbon

Click t he Sym bol but t on on t he Sym bols Group

Choose t he appropriat e sy m bol.

Equ a t ion s

Word 2007 also allows you t o insert m at hem at ical equat ions. To access t he m at hem at ical equat ions

t ool:

Place your cursor in t he docum ent where you want t he sym bol

Click t he Equ a t ion But t on on t he Sym bols Group

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To edit t he equat ion click t he equat ion and t he D e sign Tab will be available in t he Ribbon

I llu st r a t ion s, Pict u r e s, a n d Sm a r t Ar t

Word 2007 allows you t o insert illust rat ions and pict ures int o a docum ent . To insert illu st r a t ion s:

Place your cursor in t he docum ent where you want t he illust rat ion/ pict ure

Click t he Clip Ar t But t on

The dialog box will open on t he screen and you can search for clip art .

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To insert a pict u r e:

Place your cursor in t he docum ent where you want t he illust rat ion/ pict ure

Click t he Pict u r e But t on

Browse t o t he pict ure you wish t o include

Click t he Pict u r e

Click I n se r t

Sm a r t Ar t is a collect ion of graphics you can ut ilize t o organize inform at ion wit hin your docum ent . I t

includes t im elines, processes, or workflow. To insert Sm art Art

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Click t he Sm a r t Ar t but t on

Click t he Sm a r t Ar t you w ish t o include in your docum ent

Click t he arrow on t he left side of t he graphic t o insert t ext or t ype t he t ext in t he graphic.

Re siz e Gr a ph ics

All graphics can be resized by clicking t he im age and clicking one corner of t he im age and dragging

t he cursor t o t he size you want t he pict ure.

W a t e r m a r k s

A wat erm ark is a t ranslucent im age t hat appears behind t he prim ary t ext in a docum ent . To insert a

wat erm ark:

Click t he Pa ge La yout Tab in t he Ribbon

Click t he W a t e r m a r k But t on in t he Page Background Group

Click t he W a t e r m a r k you w ant for t he docum ent or click Cu st om W a t e r m a r k and creat e your ow n w at erm ark

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1 0 . Pr oofin g a D ocu m e n t

There are m any feat ures t o help you proofread your docum ent . These include: Spelling and

Gram m ar, Thesaurus, Aut oCorrect , Default Dict ionary, and Word Count . Top

Spe llin g a n d Gr a m m a r

To check t he spelling and gram m ar of a docum ent

Place t he cursor at t he beginning of t he docum ent or t he beginning of t he sect ion t hat you w ant t o check

Click t he Re vie w Tab on t he Ribbon

Click Spe llin g & Gr a m m a r on t he Proofing Group.

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I f you wish t o check t he spelling of an individual word, you can right click any word t hat has been

underlined by Word and choose a subst it ut ion.

Th e sa u r u s

The Thesaur us allows you t o view synonym s. To use t he t hesaur us:

Click t he Re vie w Tab of t he Ribbon

Click t he Th e sa u r u s But t on on t he Proofing Group.

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You can also access t he t hesaurus by right - clicking any word and choosing Syn on y m s on t he m enu.

Cu st om iz e Au t oCor r e ct

You can set up t he Aut oCorrect t ool in Word t o ret ain cert ain t ext t he way it is. To cust om ize

Aut oCorrect :

Click t he M icr osoft Office but t on

Click t he W or d Opt ion s But t on

Click t he Pr oofin g t ab

Click Au t oCor r e ct Opt ion s but t on

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Cr e a t e a N e w D e fa u lt D ict ion a r y

Oft en you will have business or educat ional j argon t hat m ay not be recognized by t he spelling and/ or

gram m ar check in Word. You can cust om ize t he dict ionary t o recognize t hese words.

Click t he M icr osoft Office but t on

Click t he W or d Opt ion s But t on

Click t he Pr oofin g t ab

Click t he W h e n Cor r e ct in g Spe llin g t ab

Click Cu st om D ict ion a r ie s

Top

Click Edit W or d List

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Ch e ck W or d Cou n t

To check t he word count in Word 2007 look at t he bot t om left corner of t he screen. I t w ill give you a

t ot al word count or if you have t ext highlight ed it will t ell you how m any words are highlight ed out of

t he t ot al.

1 1 . Pa ge For m a t t in g

M odify Pa ge M a r gin s a n d Or ie n t a t ion s

The page m argins can be m odified t hrough t he following st eps:

Click t he Pa ge La you t Tab on t he Ribbon

On t he Pa ge Se t u p Group, Click M a r gin s

Click a D e fa u lt M a r gin, or

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To change t he Orient at ion, Size of t he Page, or Colum ns:

On t he Page Set up Group, Click t he Or ie n t a t ion, Siz e, or Colum n s drop dow n m enus

Click t he appropriat e choice

Apply a Pa ge Bor de r a nd Color

To apply a page border or color:

On t he Page Background Group, click t he Pa ge Color s or Pa ge Bor de r s drop dow n m enus

I n se r t Com m on H e a de r a n d Foot e r I n for m a t ion

To insert Header and Foot er inform at ion such as page num bers, dat e, or t it le, first , decide if you want

t he inform at ion in t he header ( at t he t op of t he page) or in t he Foot er ( at t he bot t om of t he page) ,

t hen:

Click H e a de r or Foot e r

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The H e a de r / Foot e r D e sign Tab will display on t he Ribbon

Choose t he inform at ion t hat you w ould like t o have in t he header or foot er ( dat e, t im e, page num bers, et c.) or t ype in t he inform at ion you would like t o have in t he header or foot er

Cr e a t e a Pa ge Br e a k

To insert a page break:

On t he Pa ge Se t u p Group, click t he Br e a k s D r op D ow n M e n u

Click Pa ge Br e a k

I n se r t a Cove r Pa ge

To insert a cover page:

Click t he Cove r Pa ge But t on on t he Pages Group

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I n se r t a Bla n k Pa ge

To insert a blank page:

Click t he Bla n k Pa ge But t on on t he Page Group

1 2 . M a cr os

Macros are advanced feat ures t hat can speed up edit ing or form at t ing you m ay perform oft en in a

Word docum ent . They record sequences of m enu selections t hat you choose so t hat a series of act ions

can be com plet ed in one- st ep.

Re cor din g a M a cr o

To record a Macro:

Click t he V ie w Tab on t he Ribbon

Click M a cr os

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Ent er a nam e ( wit hout spaces)

Click whet her you want it assigned t o a bu t t on ( on t he Quick Access Toolbar) or t he

k e y boa r d ( a sequence of keys)

To assign t he m acro a bu t t on on t he Quick Access Toolbar:

Click Bu t t on

Under t he Cu st om iz e Qu ick Acce ss Toolba r, select t he docum ent for w hich you want t he Macro available

Under Choose Com m ands: Click t he M a cr o t hat you are recording

Click Add

Click OK t o begin Recording t he Macro

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Click on M a cr os

Click on St op Re cor din g M a cr os

To assign a m acro but t on t o a k e yboa r d sh or t cut :

Click Ke yboa r d

I n t he Pr e ss N e w Sh or t cu t Ke y box, t ype t he key sequence t hat you w ant and click

Assign

Click Close t o begin recording t he Macro

Perform t he act ions you want recorded in t he Macro

Click on M a cr os

Click on St op Re cor din g M a cr os

Ru n n in g a M a cr o

Running a m acro depends on whet her it has been added t o t he Quick Access Toolbar or if it has been

given a Keyboard Short cut .

To run a Macro from t he Quick Access Toolbar, sim ply click t he M a cr o I con

To run a Macro from t he Keyboard shor t cut , sim ply pr e ss t h e k e ys t hat you have program m ed t o run t he Macro.

1 3 . Ta ble of Con t e n t s

The easiest way t o creat e a Ta ble of Con t e n t s is t o ut ilize t he H e a din g St yle s t hat you w ant t o

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your docum ent . When you add or delet e headings from your docum ent , Word updat es y our Ta ble of

Con t e n t s. Word also updat es t he page num ber in t he t able of cont ent s when inform at ion in t he

docum ent is added or delet ed. When you creat e a Table of Cont ent s, t he first t hing you want t o do is

m ark t he ent ries in your docum ent . The Table of Cont ent s is form at t ed based on levels of headings.

Level 1 will include any t ext ident ified wit h t he st yle Heading 1.

M a r k Ta ble of Con t e n t s En t r ie s

You can m ark t he Table of Cont ent s ent ries in one of t wo ways: by using built - in heading st yles or by

m arking individual t ext ent ries.

To Use Bu ilt - I n H e a din g St yle s

Select t he t ext t hat you wish t o be t he heading

Click t he H om e Tab

I n t he St yles Group, click H e a din g 1 ( or t he appropriat e heading)

I f you don’t see t he st yle you want , click t he arrow t o expand t he Qu ick St yle s Ga lle r y

I f t he st yle you want does not appear click Sa ve Se le ct ion as New Quick St yle

To M a r k I n dividu a l En t r ie s:

Select t he t ext you wish t o m ake a heading

Click t he Re fe r e n ce s Tab

Click Add Te x t in t he Table of Cont ent s Group

Click t he Le ve l t hat you want t o label your select ion

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Cr e a t e a Ta ble of Con t e n t s

To creat e t he t able of cont ent s:

Put your cursor in t he docum ent where you want t he Table of Cont ent s

Click t he Re fe r e n ce s Tab

Click t he Ta ble of Con t e n t s but t on

Upda t e Ta ble of Con t e n t s

I f you have added or rem oved headings or ot her t able of cont ent s ent ries you can updat e by:

Apply headings or m ark individual ent ries as direct ed above

Click t he Re fe r e n ce s Tab in t he Ribbon

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D e le t e Ta ble of Con t e n t s

To delet e a t able of cont ent s:

Click t he Re fe r e n ce s Tab on t he Ribbon

Click Ta ble of Con t e n t s

Click Re m ove Ta ble of Con t e n t s

1 4 . Cr e a t in g a W e b Pa ge

Sim ple web pages can be creat ed in Word using t he Save as Feat ure. I n a web docum ent , you can

insert pict ures and hyperlinks. To view t he docum ent as you would a web page:

Click t he V ie w Tab on t he Ribbon

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En t e r in g Te x t

To ent er t ext int o t he docum ent , sim ply begin t yping. I f you want t o adj ust t he layout of t he page

and t ext , you should use t ables t o form at t he page properly.

H ype r lin k s

Hyperlinks, or links, allow t he reader t o click on t ext and go t o anot her web sit e. To creat e a

hyperlink :

Select t he t ext t hat will be t he link

Click t he I n se r t Tab of t he Ribbon

Click t he H ype r lin k But t on on t he Links Group

Type in t he web addr ess, or URL, of t he link

Click OK

Sa vin g W e b Pa ge s

To save a web page:

Click t he Office But t on

Move t he cursor over Sa ve As

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Under Save as Type, click W e b Pa ge

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1 5 . List s

List s allow you t o form at and organize t ext w it h num bers, bullet s, or in an out line.

Bu lle t e d a n d N u m be r e d List s

Bullet ed list s have bullet point s, num bered list s have num bers, and out line list s com bine num bers and

let t ers depending on t he organizat ion of t he list .

To a dd a list t o exist ing t ext :

Select t he t ext you wish t o m ake a list

From t he Par agraph Group on t he Hom e Tab, Click t he Bu lle t e d or N u m be r e d List s but t on

To cr e a t e a new list :

Place your cursor where you want t he list in t he docum ent

Click t he Bu lle t e d or N u m be r e d List s but t on

Begin t yping

N e st e d List s

A nest ed list is list wit h several levels of indent ed t ext . To creat e a nest ed list :

Creat e your list following t he direct ions above

Click t he I n cr e a se or D e cr e a se I n de n t but t on

For m a t t in g List s

The bullet im age and num bering form at can be changed by using t he Bu lle t s or N u m be r in g dialog

box.

Select t he ent ire list t o change all t he bullet s or num bers, or Place t he cursor on one line wit hin t he list t o change a single bullet

Right click

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1 6 . Re fe r e n ce s & Cit a t ion s

Word 2007 offers great t ools for cit ing sources, creat ing a bibliography, and m anaging t he sources.

The first st ep t o creat ing a reference list and cit at ions in a docum ent is t o choose t he appr opriat e st yle

t hat you will be using for form at t ing t he cit at ions and references.

St y le

To choose a publishing st yle:

Click t he drop down box next t o St y le in t he Cit at ions & Bibliography Group

Choose t he appropriat e st yle.

Cit a t ion s

To insert a cit at ion in t he t ext port ion of your docum ent :

Click t he I n se r t Cit a t ion But t on on t he Cit at ions & Bibliography Group

I f t his is a new source, click N e w Sour ce

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I f you are creat ing a N e w Sou r ce, choose t he t ype of sou r ce ( book, art icle, et c.)

Com plet e t he Cr e a t e Sour ce For m

I f you need addit ional fields, be sure t o click t he Sh ow All Bibliogr a ph y Fie lds check box

Click OK

Pla ce h olde r s

Placeholders can be ut ilized w hen t here is a reference t o be cit ed, but you do not have all of t he

inform at ion on t he source. To insert a Placeholder:

Click I n se r t Cit a t ion

Click Add N e w Pla ce h olde r

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M a n a ge Sou r ce s

Once you have com plet ed a docum ent you m ay need t o add or delet e sources, m odify exist ing

sources, or com plet e t he inform at ion for t he placeholders. To Manage Sources:

Click t he M a n a ge Sou r ce s But t on on t he Cit at ions & Bibliography Group

From t his m enu you can Add, D e le t e , a n d Edit Sou r ce s ( not e, you can preview t he source in t he bot t om pane of t he window

Bibliogr a ph y

To add a Bibliography t o t he docum ent :

Place t he cursor in t he docum ent where you want t he bibliography

Click t he Bibliogr a ph y But t on on t he Cit at ions & Bibliography Group

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I n se r t Foot n ot e

Som e t ypes of academ ic w rit ing ut ilize foot not es. To insert a foot not e:

Click I n se r t Foot n ot e ( or I nsert Endnot e depending on your needs)

Begin t yping t he foot not e

1 7 . Tr a ck Ch a n ge s

Track Changes is a great feat ure of Word t hat allows you t o see what changes have been m ade t o a

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Be gin Tr a ck Ch a n ge s

To keep t rack of t he changes you will be m aking t o a docum ent , you m ust click on Tr a ck Ch a n ge s

icon. To st art Tracking Changes:

Click Re vie w Tab on t he Ribbon

Click Tr a ck Ch a n ge s

Make t he changes t o your docum ent and you will see any changes you have m ade.

D ocu m e n t Vie w s

There are four ways t o view a docum ent aft er you have t racked changes:

Fin a l Sh ow in g M a r k u p: This shows t he docum ent wit h t he changes displayed

Fin a l: This shows t he changed docum ent , wit hout t he changes displayed

Or igin a l Sh ow in g M a r k u p: The original docum ent wit h t he changes displayed

Or igin a l: The original docum ent w it hout any changes.

To change t he view, click t he appropriat e choice in t he Tracking Group of t he Review Tab on t he

Ribbon.

The Sh ow M a r k u p feat ure allow s you t o view different it em s ( com m ent s, form at t ing, et c.) and

choose t o view different aut hors’ com m ent s.

Acce pt or Re j e ct Ch a n ge s

When you view t he changes in a docum ent you can choose t o eit her accept or rej ect t he changes.

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Com m e n t s

The New Com m ent s icon also let s you add com m ent s t o t he docum ent . To add a new com m ent , put

your cursor where you would like t o add t he com m ent and click on New Com m ent.