357680 cambridge global perspectives administrative guide

Preparing and

submitting

Cambridge

Global

Perspectives

®

work

Cambridge International

AS & A Level

If you have candidates taking any of our Cambridge Global Perspectives qualifications, you will need to upload externally assessed work or internally assessed samples of work using the Cambridge Secure Exchange.

This guide tells you how to prepare and submit your candidates’ work through the Cambridge Secure Exchange:

•

prepare your candidates’ work by following the instructionsand naming conventions specified in this guide

•

login to the Cambridge Secure Exchange and submit yourcandidates’ work by the deadlines specified in this guide.

There is step-by-step guidance showing you how to submit work through the Cambridge Secure Exchange on page 4.

The process for submitting work

Prepare work as speciied in this guide

Login to the Cambridge Secure

Exchange

Navigate to your individual candidate folders

Conirm upload details

Upload your candidates’ work using

the Upload Wizard

Contents

Cambridge International AS Level Global Perspectives & Research (9239/02 and 03)

1

Preparing work for submission

2

Reducing ile sizes using Handbrake

3

Accessing the Cambridge Secure Exchange

4

Navigating to your individual candidate folders

5

Submitting work using the JavaScript Upload Wizard

6

Submitting work using the ActiveX Upload Wizard

8

Cambridge International AS Level (9239/02 and 03)

These components are examined by Cambridge.

This means that you submit the work of all your candidates.

Component 02: Essay

For each candidate you must submit an essay in one document containing only text.

Component 03: Team project

For each candidate you must submit:

•

a video recording of the live presentation – check the recording plays correctly before submitting it

•

any multimedia materials used in the presentation, for example a PowerPoint presentation

•

a transcript of the presentation

•

a relective paper.

Team presentations are not permitted. Each candidate’s work must be submitted on its own and not as part of the team.

Other documents to submit with your

candidates’ work

One attendance register for each component – download an attendance register from the

Administrative forms – Exam day section of our website. Each essay, transcript and reflective paper must start with a statement of originality for the candidate and teacher, saying that the work produced is that of the candidate working alone. This statement is available from the ‘Syllabus Materials’ section of Teacher Support.

Important dates

You must submit all your candidates’ work within the following windows and no later than the last date in the window:

• March series: 1-27 February

• June series: 1–31 May

• November series: 1–31 October

Important information

Do not submit the Cambridge International A Level Global Perspectives & Research Report (9239/04) through the Cambridge Secure Exchange. Submit the report in hard copy by following the instructions in section 3.7.1 of the Cambridge Handbook.

UK term USA term

Statement of results Score report

Syllabus Curriculum framework

Written paper Examination

Document headings

Each document must be headed with:

•

Centre number

•

candidate name

•

candidate number

Glossary

Preparing work for submission

This section of the guide tells you how to prepare your candidates’ work before you submit it through the Cambridge Secure Exchange.

Accepted formats, ile names and sizes

Each ile must be in an accepted format:

•

We do not accept any iles that are named incorrectly.

•

Each ile must not exceed 500 MB. Follow the instructions on page 3 to compress any iles larger than 500 MB.

•

We do not accept zip iles.

Name each ile using the following naming convention:

Centre number_Candidate number_Description, e.g. ‘essay’, ‘video’, ‘presentation’, ‘relective paper’ or ‘transcript’

Example: AB123_0001_video

Checklist

Complete this checklist to make sure you are ready to submit your candidates’ work:

•

is each ile under the size limit of 500 MB?

•

have you reduced the size of your video iles if they exceed 500 MB?

•

have you named each ile using the correct naming convention?

•

have you prepared the documents you need to submit with your candidates’ work?

•

is each ile in an accepted format? We do not accept zip iles.

File type Accepted formats

Video .wmv .mov .avi .wmp

For 9239/03, you submit video recordings of your candidates’ live presentations. These recordings must not exceed 500 MB.

In addition to the guidance on page 3 of this guide, we have produced guidance on the Online Learning Area to help you prepare presentations within this size limit. Existing users can login and see the guidance as part of their Cambridge International AS & A Level resources.

Reducing ile sizes using Handbrake

The maximum ile size for a single multimedia video ile is 500 MB. Video iles must not be larger than 500 MB. The quality of the video iles does not need to exceed 720p (1280 x 720 or 16:9 aspect ratio).

For all iles that exceed 500 MB, you must use Handbrake (https://handbrake.fr) to reduce ile sizes before uploading them to the Cambridge Secure Exchange. This will reduce the time it takes to upload the iles.

For example, Handbrake can convert a video ile that is 551 MB to 43.5 MB in approximately 3 minutes and 20 seconds which will allow you to upload the ile to the Cambridge Secure Exchange quickly.

Step 1

Go to https://handbrake.fr/downloads.php and select the correct platform for your operating system. Follow the on-screen instructions and install Handbrake.

Step 2

Open Handbrake and select ‘Open Source’ from the toolbar.

Step 3

Click ‘Open File’ and locate your video ile on your PC/laptop and click ‘Open’. You will now see the ile you’re converting listed next the ‘Source’ heading.

Step 4

Under ‘Destination’, select ‘Browse’ and choose a location for your new ile. Enter a ile name and click ‘Save’.

Step 5

Select ‘Toggle Presets’ from the toolbar, and then select ‘Universal’ listed under ‘Devices’ from the preset list.

Step 6

Click ‘Start’ to start the compression. Depending on your computer’s speed and size of the ile, this operation could take several minutes.

If you have multiple videos to compress, you can queue your iles using the ‘Add to Queue’ button. Handbrake will convert all the iles you have added to the queue.

Step 7

You can note the progress of your upload at the bottom of the application window, as shown below:

Step 8

When your iles have been compressed, check that they play correctly before uploading them to the Cambridge Secure Exchange.

Important

Step 3

Check you can use the Upload Wizard. The Upload Wizard is a browser add-on tool that helps you upload iles faster and more eficiently.

It is recommended you use the Upload Wizard to:

•

upload iles faster using drag and drop

•

upload multiple iles at once.

The Cambridge Secure Exchange has three types of Upload Wizard: JavaScript, ActiveX, and Java. The table below shows the browsers supported by each Upload Wizard.

Step 4

Enable the JavaScript Upload Wizard if you are using Internet Explorer 11. To do this:

•

Select ‘My Account’ from your homepage and

locate the ‘Edit Your Upload/Download Wizard Settings’ section. Click ‘Change/Upload Wizard Status (ActiveX Version)’ then select ‘Disable the Wizard’. Go back to the ‘Edit Your Upload/Download Wizard Settings’ section and click ‘Change Upload/Download Wizard Status (JavaScript Version)’ then select ‘Enable the Wizard’.

Browser

Upload Wizard Chrome Safari* Microsoft Edge _{(Windows 10)} Firefox

Internet

* Safari on Windows is not compatible with the Cambridge Secure Exchange.

Accessing the Cambridge Secure Exchange

Step 1

Go to https://exchange.cie.org.uk and log in using your Cambridge Secure Exchange username and password. Email Customer Services at

info@cambridgeinternational.org if you do not have login details.

Step 2

Check the Cambridge Secure Exchange is listed as a trusted site on your browser’s security settings. If https://exchange.cie.org.uk is not already listed, type in the URL and click ‘Add.’

Information

Individual candidate folders:

•

make it easier for you to see where to upload your candidates’ work

•

allow you to upload your candidates’ work more quickly to the Cambridge Secure Exchange.

Step 1

Select ‘Folders’ from the left-hand navigation pane.

Step 2

Select the relevant examination series from the folder list.

Step 3

Select your Centre folder.

Step 4

Select the relevant component folder you are uploading work for.

Important information

•

You must upload each candidate’s work to their individual folder. We do not accept zip iles.

•

Each candidate folder must not exceed 1 GB.

Navigating to your individual candidate folders

Step 5

Select the relevant candidate folder you are uploading work for. The candidate number will be listed at the end of the ile name.

The attendance register must be uploaded to the ‘Additional documents’ folder’.

Step 6

Click ‘Launch the Upload Wizard’.

Submitting work using the JavaScript Upload Wizard

This section of the guide shows you how to upload candidates’ work to the Cambridge Secure Exchange.

Step 4

A window will appear showing you the progress of your upload.

Step 1

Once you have navigated to the correct

candidate folder and selected ‘Launch the Upload Wizard’, the following window will open.

Step 2

Click ‘Add File’ and locate the iles for the candidate on your PC/laptop. Alternatively, drag and drop the iles into the wizard.

Important

These instructions should be used if you are using Chrome, Safari, Microsoft Edge, Firefox or Internet Explorer 11 to submit work using the JavaScript Upload Wizard.

If you are using Internet Explorer 7, 8, 9 or 10, go to the ‘Submitting work using the ActiveX Upload Wizard’ section of this guide.

Step 5

When the iles have been uploaded the following window will appear conirming your upload has been successful. Click ‘Close’.

Step 6

Your iles will now appear in the candidate’s folder. Check you have uploaded the necessary iles.

Step 7

Go back to the syllabus/component folder and continue to upload the rest of your candidates’ work into the appropriate candidate folders.

The attendance register must be uploaded to the ‘Additional documents’ folder.

Submitting work using the ActiveX Upload Wizard

This section of the guide shows you how to upload candidates’ work to the Cambridge Secure Exchange.

Important

These instructions should only be used if you are using Internet Explorer 7, 8, 9 or 10 to submit work using the ActiveX Upload Wizard.

Step 1

Once you have navigated to the correct

candidate folder and selected ‘Launch the Upload Wizard’, the following window will open.

Step 2

Click ‘Add File’ and locate the iles for the candidate on your PC/laptop. Alternatively, drag and drop the iles into the wizard.

Step 3

The iles you have selected for the candidate will appear in the wizard. When you have selected all the iles you need, click ‘Next’.

Step 4

The following window will open. Select ‘Upload iles individually’ then click ‘Next’.

Step 8

Go back to the syllabus/component folder and continue to upload the rest of your candidates’ work into the relevant candidate folders.

The attendance register must be uploaded to the ‘Additional documents’ folder.

Submitting work using the ActiveX Upload Wizard

continued

Step 6

Once complete, the following window will open conirming your upload has been successful. Click ‘OK’ to close the window.

Step 7

Your iles will now appear in the candidate’s folder. Check you have uploaded the necessary iles.

Important

If you have dificulty using the Cambridge Secure Exchange, please email Customer Services: