Project Kick Off Briefing
Agenda
• Project Purpose & Scope • Project Team & Timeline • Project Organization
• Project Approach
• Project Deliverables • Project Status
Project Purpose and Scope
• Address broken process with Project
Management System – Capturing Actual Costs • Critical Project per CIO
• Data Capturing and Reporting Issues • Different Data Streams:
– Timesheets
– Vendor Invoices
Project Team and Timeline
• Four full time SME – Subject Matter Experts
– Project Management System
– Process Improvement / Six Sigma
– System Administrative Support = 1 Person Budgeted
• Four Month Duration
• Three Important Sponsors:
Project Organization
Director, Project Management Office
Chief Information Officer
Secretary of Agency
• Main project sponsor
• Directly supports the project • Champion the project results • Critical to getting solutions implemented
• Final authority
Project Approach
• Six Sigma DMAIC Approach
– Design: Identify key inputs critical to the process – Measure: Collect data and measure defects
– Analyze: Root causes of the problem
– Improve: Solutions to solve the problem – Control: Reach higher sigma levels
• Include Milestone Reviews for Quality Control • Training and SOP Documents probably will be
Project Deliverables
• SIPOC Diagram = Map the Process
• Gantt Chart = Main Impacts on Costs • Critical to Quality = Key Process Inputs • Performance Standards = What to
measure performance against
• Attribute MSA = Reliability of Data
Project Status
• Team in place
• Preliminary Work
– Interviewing Targeted Projects
– Collecting and Reviewing System Data – High Level Process Mapping (SIPOC) – Project Selection Analysis
Next Steps
• Approval of Project Charter
• Finalize Project Plan and Schedule • Initial Data Capture and Analysis
• Identification of Critical to Quality and Operating Definitions
