ASEAN University Network /
Southeast Asia Engineering Education Development Network
AUN/SEED-Net
Implementation Guidelines
for
Collaborative Research Program (CR)
For the Japanese Fiscal Year 2011 (2
ndbatch)
AUN/SEED-Net Project
Guidelines for Collaborative Research Program
1. Background and Concept
To further develop human resources as well as research and educational capabilities of the Member Institutions and to provide solutions to common issues of the ASEAN region, the
Collaborative Research (CR) Program, designed primarily to support research supervision activities of advisors at Host Institutions (HIs) and co-advisors at Japanese Supporting Universities (JSUs) and Member Institutions (MIs), has extended its scope to involve the five interdisciplinary areas which are addressed as the common critical issues of ASEAN while retaining the existing nine fundamental engineering fields. Therefore, not only the CR Program will strengthen research and educational capabilities of the MIs and enable the HIs to provide graduate degree programs with the international standard and high quality thesis research, but also it will strive to contribute more to the development of the ASEAN region by encouraging the collaborative research activities that address the region’s common issues and have economic and social impacts on regional industry and community.
The CR Program will be facilitated and supplemented by other supporting programs, namely Japanese Professors Dispatch Program, Short-Term Research Program in Japan, and Short-Term Visit Program in ASEAN, which will enhance communication and collaboration between advisors at HIs (principal investigators) and co-advisors (co-investigators) at JSUs and MIs. Besides, involvement of government, industry, community, non-MIs, and other networks/regions will be promoted. Regional Conference Program is also provided to give an opportunity for all collaborators to develop and discuss the research collaboration as well as to publicize research results. The relationship between the CR Program and other supporting programs is depicted in the concept structure below.
2. Objectives
1) To create joint research activities among HIs, MIs, and JSUs;
2) To implement joint research by assigning thesis research topics to AUN/SEED-Net students and conducting “joint thesis research supervision” by HIs, MIs, JSUs;
3) To ensure high quality thesis research of master’s and doctoral students;
5) To promote research collaboration among HIs, MIs, and JSUs, with involvement of non-MIs, the industry, the community, and other networks;
6) To closely link scholars, alumni members, as well as local graduate students among MIs; 7) To contribute to the development of the ASEAN region by addressing common critical
problems or needs.
3. Features of the Program
1) The collaborative research to be supported by the Collaborative Research (CR) Program must be conducted by AUN/SEED-Net master’s or doctoral students under the joint supervision of advisors at HIs (principal investigators), Japanese co-advisors (co-investigators), and co-advisors (co-investigators) from MIs, preferably Sending Institutions (SIs) of the students.
2) It is expected that each HI sets up a few well-defined and focused collaborative research themes (or research umbrellas), each of which is a sub-area of research defined by several key words leading to a collection of interrelated and progressively conducted possible thesis research topics. The title of each research theme should remain unchanged during the Project period, although annual proposals may update a few thesis topics during the year. The framework of research themes and possible thesis topics under each research theme should be “master planned” by the HI in consent with Japanese Field Coordinating University(s) by taking account of discussions with and suggestions by other MIs, particularly Sending Institutions (SIs) of students.
3) The thesis research topics must be under the current nine host fields of the Project; however, they can be related either to the fundamental (or basic engineering) fields or to the interdisciplinary areas addressing the common issues of the ASEAN region.
a) Collaborative research in the fundamental fields
The CR in the fundamental fields will be led by the respective HIs and joined by other MIs and JSUs. The list of the nine fundamental engineering fields and the responsible HIs is as following:
The 9 Fundamental Fields Host Institutions
Chemical Engineering (ChE) De La Salle University (DLSU)
Civil Engineering (CE) Chulalongkorn University (CU)
Electrical and Electronics Engineering (EEE) Chulalongkorn University (CU)
Environmental Engineering (EnvE) University of the Philippines-Diliman (UP)
Geological Engineering (GeoE) Gadjah Mada University (UGM)
Information and Communication Technology (ICT) King Mongkut’s Institute of Technology Ladkrabang (KMITL)
Manufacturing Engineering (ManuE) University of Malaya (UM)
Materials Engineering (MatE) Universiti Sains Malaysia (USM)
Guidelines for Collaborative Research Program b) Collaborative research in the interdisciplinary areas
Importantly, the CR in the interdisciplinary areas will be encouraged and emphasized in the second phase, with all MIs and JSUs joining and sharing knowledge as well as responsibility. With two or more of the current nine engineering fields working together, the CR activities in the interdisciplinary areas will be facilitated and coordinated by Main Facilitating Institution (Main FI). The list of the five interdisciplinary areas and the Main FIs are provided in the table below:
The 5 Interdisciplinary Areas Main Facilitating Institutions
Biotechnology De La Salle University (DLSU)
Disaster Mitigation Gadjah Mada University (UGM)
Global Environment University of the Philippines-Diliman (UP)
Natural Resources/Materials Universiti Sains Malaysia (USM)
New/Renewable Energy Institut Teknologi Bandung (ITB)
It is important to note that the interdisciplinary research is not to be implemented as new fields, but to be implemented under the collaboration of the existing nine host fields. AUN/SEED-Net students who will conduct the CR in these interdisciplinary areas must be accepted by the HIs for the respective host fields where the interdisciplinary research areas are included in their research themes.
4) To promote more involvement with the regional industry and community, the CR should be implemented in any of the two orientations: industry-oriented research with hi-end technology and community-oriented research with lower-end technology/appropriate technology, whether the research is in fundamental fields or interdisciplinary areas.
a) Industry-oriented research
For ASEAN development, the CR should meet the needs of and involve core industries in the region, with focus on regional small and medium enterprises (SMEs). Any industries can get involved in the CR projects if they are interested.
b) Community-oriented research
To help solve common issues of the region and to create new inventions for upgrading living quality, the CR for community should be conducted with focus on appropriate technology suitable and applicable for different areas/countries.
4. Persons Involved in a Collaborative Research Project
Persons involved (compulsory) Role
Advisor of AUN/SEED-Net student at HI Principal investigator
(submit the proposal)
Faculty staff of JSU Co-investigator
Faculty staff of other MI, preferably SI Co-investigator
AUN/SEED-Net student(s) (conduct thesis research under CR project)
Co-advisor at HI Co-investigator
Alumni Co-researcher
Local graduate student(s) at HI Research assistant Governmental/industrial sector, community,
non-MIs, other networks/regions, etc.
Co-researcher, co-sponsor (not financially supported by the Project)
Remarks: (1) A faculty staff can be principal investigator for maximum four (4) AUN/SEED-Net students in total.
(2) The support amount of this 2nd batch call is basically for:
(2.1) newly awarded AUN/SEED-Net students who have commenced or will commence their studies at Host Institution during April – September 2011, or
(2.2) on-going AUN/SEED-Net students of earlier batches who have never been involved in AUN/SEED-Net Collaborative Research or Thesis Research Support Program.
5. Expectations
1) CR themes and topics should be discussed thoroughly and selected with consensus among MIs and JSUs.
2) CR projects are encouraged to have involvements of AUN/SEED-Net alumni, local graduate students, non-MIs, the government, the industry, the community, and other networks/regions if possible.
3) CR projects are expected to challenge regional comparative study or innovative solutions for the common problems of the ASEAN region.
4) Direction, progress and results of the CR projects are expected to be discussed and presented regularly at the AUN/SEED-Net Regional Conferences.
5) Collection of research results should be published as a comprehensive book of each identified CR theme under the AUN/SEED-Net Project.
6) Research results should be accepted for publication in proceedings and/or journals.
6. Ceiling Amount of Support for Collaborative Research /2nd batch)
This ceiling amount as well as the breakdown of support in Item 7 will be applied to all research funds given under the Collaborative Research Program, regardless of the funding sources.
(50% of Regular Annual Amount)
--Regular annual amount Ceiling for 2nd Batch
Students Enrollment: From April 2008 onwards
per one AUN/SEED-Net master’s student US$ 3,500 US$ 1,750 per one AUN/SEED-Net doctoral student US$ 5,000 US$ 2,500
The CR budget for each student for the 2nd batch of the Japanese Fiscal Year 2011 (1 October
Guidelines for Collaborative Research Program
7. Breakdown of Support
Item Sub-item, Definition Regular Ceiling Remarks
Honorarium Advisor’s supervision fee & all other minor personnel costs
Enroll after APR 2008 - US$ 437
- US$ 625 per one AUN/SEED-Net master’s studentper one AUN/SEED-Net doctoral student Research
Expenses International travel SN student (for research activity in his/her home city and other ASEAN countries)
Air ticket (discounted
economy) Research trip plan is required (2 weeks priorto the trip). Accommodation (*)
Travel insurance (***) SN student (for research
activity in Japan)
Air ticket (discounted economy)
-maximum supporting period : 10 days -Research trip plan is required (2 months
prior to the trip). in ASEAN or in Japan) (****)
Air ticket (discounted economy)
Acceptance letter from the conference organizer & paper accepted by the conference are required.
economy) -Research trip plan is required (2 weeks prior to the trip). Daily Allowance (*)&
Accommodation (*) Travel insurance (***) Domestic travel Principal or
Co-investigator (not for conference)
Transportation
Daily Allowance (**) & Accommodation (**)
Research trip plan is required (2 weeks prior to the trip).
SN student including graduate student of HI
Transportation Accommodation (**)
Research trip plan is required (2 weeks prior to the trip).
Small equipment & spare parts
In case sub-total of this category is over 70% of grand total budget, please give reason to justify your proposal. Reference books
Report printing
Consumables incl. office supplies Experiments
Seminar registration fee Only for SN students
Short course training SN student With approval / justification from advisor. (*) Please refer to the maximum rate for trip allowance under the AUN/SEED-Net Project (in
Application Form, Item 8). In case of a student’s research and/or conference trip to his/her home city, the accommodation cost will be supported only if it is necessary for the student to stay outside his/her own residence.
- Insurance during the trip is strictly required. Insurance policy must cover not only death and accident, but also medical treatment for illness.
- Traveler must submit a trip plan and a copy of insurance policy before the trip starts.
- For those who already have insurance for death, accident, and illness with world-wide coverage, they can submit only a photocopy of their own insurance before the start of the trip, without the need to purchase additional insurance.
(****) CR Support for Participation in International Conference
- In case of international trip to participate in AUN/SEED-Net Regional Conference or international conference, student’s presentation at the conference is a must.
- In case of conference (international / domestic) within the Host Country, student’s participation can be supported with or without presentation.
8. Submission of Reports
Principal Investigators are required to submit the following reports to the AUN/SEED-Net Project. Failure to submit the required reports will result in withholding future installments.
Report Type Submission Time
Technical Report At the end of the Japanese Fiscal Year (end of March) (The Financial Report Guidelines will be forwarded to each Principal Investigator whose proposal is approved after the signing of the Project Contract.)
Financial Report
9. Financial Management
1) Contract period of the CR projects approved in 2011 (2nd batch) is 1 October 2011 - 15 March
2012.
2) The Project Contract will be signed every single Japanese Fiscal Year.
3) New Project Contract for an on-going research project will be signed upon the AUN/SEED-Net Project’s confirmation on validity of the project and its adequate implementation under the previous contract.
4) Only official bank account of the university or equivalent to which the principal investigator belongs is applicable.
5) Carryover of funds (surplus or deficit) from one financial year (April – March) to the next is not permitted. Expenditure incurred before the Contract signing date and/or after the Contract termination date will not be accepted.
10. Application Endorsement
Item Required endorsement
Individual proposal Head of Department
Entire set of proposals Cover letter from Dean or Representative of HI
11. Deadline
Proposals either in hard or soft copies (PDF or JPG format) should be submitted to the AUN/SEED-Net Project before 30 September 2011.
Guidelines for Collaborative Research Program
(ASEAN University Network / Southeast Asia Engineering Education Development Network)
APPLICATION FORM
Collaborative Research Program 2011
(2nd batch) Application form can be downloaded from http://www.seed-net.org/ and can be photocopied as needed. Please print or type all entries. Please submit either hard or soft copies (in PDF and JPG format) of the proposals to the below address by 30 September 2011.AUN/SEED-Net Project
(Collaborative Research Program) Tel: (66 2) 2186419, 2186420, Faculty of Engineering Bld 2, Rm109 - 110 2186421
Chulalongkorn University Fax: (66 2) 2186418 Bangkok 10330, THAILAND E-mail: prog@aun-seed.net
Program Guidelines
Applicants should study the Implementation Guidelines of the Collaborative Research Program 2011 (2nd batch). It is advisable to provide detailed information and description for each item below, and attach supporting documents when necessary.
1 Applicant (Principal Investigator)
Please also attach a CV of the Principal Investigator – use CV format in the Attachment.
In case there is Co-Advisor(s)/Co-Investigator(s) at the same HI, please fill the name(s) of the Co-Advisor(s)/ Co-Investigator(s) in Item 6.1.
1.1 Family Name Given Name(s)
1.2 Gender (Please mark √) Male Female
1.3 Current Status/Position
2 Proposed Collaborative Research Project Title & Estimated Period of Research Project
(The CR Umbrella given in (2.2) must be one of current CR umbrellas proposed by your Institution.) 2.1 Collaborative Research
Project Title
2.2 Under the Collaborative Research Theme (Umbrella) 2.3 Total Period of
Research Project From Months To
Photo
3 Partner from Japanese Supporting University (Co-Investigator) - Compulsory
3.1 Family Name Given Name(s)
3.2 Gender (Please mark √) Male Female
3.3 Current Status/Position
4 Partner from Member Institution, Preferably Sending Institutions of Students (Co-Investigator) - Compulsory
4.1 Family Name Given Name(s)
4.2 Gender (Please mark √) Male Female
4.3 Current Status/Position
5 AUN/SEED-Net Master’s and/or Doctoral Degree Students Involved in the Project
- Compulsory
5.1 Number of AUN/SEED-Net Master’s Students Involved 5.2 Number of AUN/SEED-Net Doctoral Students Involved
* This form is basically for AUN/SEED-Net’s newly awarded students who have commenced or will commence their studies at Host Institutions during April-September 2011, or existing AUN/SEED-Net students of earlier batches who have never been involved in AUN/SEED-Net Collaborative Research or Thesis Research Support Program.
** If there are more than two students involved in the project, please supply all names and details by duplicating the table below. (SI = Sending Institution where student belongs; HI = Host Institution where student is studying)
a. Full Name
b. Gender (please mark √) Male Female
c. SI
Dept./Faculty at SI Current status at SI d. Status at HI and
Enrolment Year Master’s student Year ……. Doctoral student Year ……. Contact Address
(Mailing Address) at HI Tel / Fax
Guidelines for Collaborative Research Program a. Full Name
b. Gender (please mark √) Male Female
c. SI
Dept./Faculty at SI Current status at SI d. Status at HI and
Enrolment Year
Master’s student Year ……. Doctoral student Year …….
Contact Address (Mailing Address) at HI Tel / Fax
Mobile E-mail Address e. Thesis Topic f. Supervisor’s name
6 Other Partners Involved in the Project (Co-Advisor at HI, Local Graduate Student, AUN/SEED-Net Alumni, Non-Member Institutions, Government, Industry, Community, Other Networks/Regions) - Optional
(Please give brief details of other partners if any. More rows can be added to the table below if needed.) 6.1 Co-Advisor at HI
Full Name
6.2 AUN/SEED-Net Alumni Full Name
Current Position Current Institution 6.3 Local Graduate Student(s)
Number of Master’s Students Number of Doctoral Students 6.4 Others e.g. Non-MI(s), Government, Industry, Community, Network(s), etc.
Name of Affiliation(s)
Funding (please mark √) With funding Without funding
7 Contents of the Research
Please elaborate the following topics as clearly as possible. 7.1 Justification of the Project
7.2 Outputs expected from the Project
7.4 Prior on-going research activities
7.5 Describe the role of each AUN/SEED-Net student in case two or more students are involved
7.6 Plan for collaboration with Japanese Supporting Universities
7.7 Plan for collaboration with other Member Institutions
7.8 Plan for collaboration with non-Member Institutions, government, industry, community, and other networks/regions (if any)
8 Budget Details for Japanese Fiscal Year 2011
Please fill in the budget figure only for the period of 1 October 2011 – 15 March 2012
Please note that items such as ‘miscellaneous’ or ‘contingency’ are not supported by the AUN/SEED-Net Project. Breakdown of all items must be provided in the following breakdown sheets.
Budget Item Contribution to be requested from AUN/SEED-Net
for JFY 2011
Contribution from other sources (please specify the sources) 8.1 International Travel Expenses Sub-total (US$) = Sub-total (US$) =
a Airfare
Guidelines for Collaborative Research Program a Transportation
b Daily Allowance c Accommodation
8.3 Research Expenses Sub-total (US$) = Sub-total (US$) =
a Honorarium including administrative cost
b Small equipment & spare parts c Reference books
d Report printing e Consumables
f Experimental expenses g Seminar registration fee
h Short course training fee outside HI (advisor’s approval is required)
Grand Total (US$)
Maximum rate for the trip allowance under the AUN/SEED-Net project
(Unit=US$) From June 2003
Class Singapore Other ASEAN countries Remark
Daily allowance Accommodation Daily allowance Accommodation
1 45 130 30 90 ProfessorAssociate Professor
2 35 120 25 80 Assistant ProfessorLecturer
3 --- 100 --- 70 Student
9 Breakdown Sheet of Cost Estimates for JFY 2011 (2nd batch) Please fill in the budget figure for the period of 1 October 2011 – 15 March 2012
TRIP # 1
ITEM Cost per unit Quantity Period of stay
(Day/Night) Sub-Total (USD)
(Not available for research trip at home city)
(Not available for SEED/Net students)
Sub-total TRIP # 2
Name of Trip
Member (s): 1.
2.
Destination: From: ... To: ... 1) International
2) Domestic (Please select one)
Trip Purpose (s) :
ITEM Cost per unit Quantity Period of stay
(Day/Night) Sub-Total (USD) a. Airfare
b. Accommodation
Principal or Co-investigator
SEED-Net student
(Not available for research trip at home city)
c. Daily Allowance
(Not available for SEED/Net students)
Sub-total
9.2 RESEARCH EXPENSES (US$)
a. Honorarium including
administrative Cost
Job Title Unit Month # Persons Amount
Sub-total
b. Small equipment &
spare parts Item Unit Quantity Amount
Sub-total
c. Reference books Title Amount
Sub-total
d. Report printing Title Unit Pages Set Amount
Guidelines for Collaborative Research Program
Sub-total
f. Experimental expenses
Location Experiment Detail Amount
Sub-total
g. Seminar registration fee
Date / Venue Seminar Title (Full) Amount
Sub-total h. Short course
training outside HI (advisor’s approval is required)
Course Title Training Period Amount
Sub-total
10 Document Checklist : Compulsory
Please check (√) that your application is complete and that you have enclosed all documents listed below. These documents are compulsory and please note that AUN/SEED-Net will NOT consider any application with incomplete documents. You may also attach other supporting document that can reinforce your application. 10.1 This application, completed with photo & signature
10.2 Cover letter signed by the Dean or the Representative of Host Institution
10.3 Letter, e-mail, or any evidence showing the commitment of Co-Investigator in JSUs
10.4 CV of the applicant (Principal Investigator) 10.5 Others (please specify)
11 Declaration
I declare that all information supplied in this application as well as the attached documents are true and correct to the best of my knowledge. I have contacted with Co-Investigator in JSUs and he/she has already expressed his/her commitment to this collaborative research project. I also contacted the coordinator in Field Coordinating
University (FCU) and he/she agreed to endorse this project.
Applicant
Name: Signature:
Date:
Endorsement by Head of Department
Name: Signature:
ATTACHMENT Format of the Curriculum Vitae
1. Personal Data
Name Date and Place of Birth
Nationality Gender
Department, faculty, university
Title of position held Address
Tel. Fax. E-mail:
2. Educational Qualifications
2-1. Academic Qualification (Repeat as necessary) Degree:
Year:
Field:
Name of Institution:
2-2. Research Experience
Number of years of experience in the field related to the project:
Field of specialization:
2-3. Research Achievements
List of Major Publications within 5 years:
