FIELD OBSERVATION REPORT
AT SMP KRISTEN 2 EBENHAEZER SALATIGA
THE IMPORTANCE OF OFFICE EQUIPMENT FOR HANDLING CORRESPONDENCE
Submitted in Partial Fulfillment of
The Requirements for
The Professional Title of “Ahli Madya”
Compiled by:
MANSIX AGUSMANTO GEA
3111005
DIII PROGRAM OF ENGLISH DEPARTMENT
FACULTY OF LANGUAGE AND LITERATURE
SATYA WACANA CHRISTIAN UNIVERSITY
ACKNOWLEDGEMENTS
Praise and thanks for GOD because of HIS blessing and help, the writer can finish
this field observation report. In this report, the writer would like to thank you for
those who have given attention, guidance, motivation, spirit, advice, and cooperation
from the begining of my study and specially in doing this field observation, among
others :
1. BNKP, YPTKSW, Prof. Suahasil Nazara, and all lecturers in Faculty of
English language and Literature who have helped the writer during the study.
2. Mr. Daud Ronald Hutagaol, S.Pd. as the principals of SMP Kristen 2
Ebenhaezer Salatiga who gave permision to field observation and Mrs. Siwi as
the head of administration who helped the writer during the field observation.
3. Ms. Esriaty S. Kendenan as the supervisor who has guided in writing this report
so that it can finish well.
4. My parents and my young brother Christian Voterone Gea who always pray for
the writer, give attention, guidance, advice and wait the writer to graduate.
5. Vincentia Katri Wahyuliana, Samuel R.H.G., Ririn Astri Lianti, and all my
friends who always give me the spirit and motivation.
The writer hopes that this report can be beneficial for others and specially for the
writer. The writer do apologize if in the process of writing this report there were
many shortages, thank you for all supports, presumably God has given his Mercy for
all of us.
Salatiga, writer
BRIEF SUMMARY
A. PURPOSE OF FIELD OBSERVATION
The purpose of doing the field observation are:
1. To increase, upgrade and expand student’s knowledge on the world of work.
2. To give input and feed back for better development of education.
3. To compare between theory obtained in university with the real world of
work.
4. To prepare student with professional knowledge appropriate with his
expertise.
B. PLACE OF FIELD OBSERVATION
The Place of this field observation is at SMP Kristen 2 Eben Haezer Salatiga,
Jendral Sudirman street, number 111 b Salatiga, especially in the Office
Administration section.
C. ACTIVITY
In doing a three-day observation, the writer did some activities. On the first day
of the field observation, the writer focus on the interview that was begun from
07.00 am until 11.00 am. After that, the writer worked on a given task that was
compiling name list of students, however it hadn’t been finished, so the writer
continued it at home. On the second day, the writer conducted observations in
the library regarding with the financial statements and correspondence with Mrs.
Christanti. She is the former administration staff who used to handling of out
letter. On the third day, the writer only conducted interviews and observations
from 07.00 am until 9:00 am.
It’s because at 11.30 am all of employees, starting from the principal to the
students will carry out "Life in" (School event) so we have to prepare and
administration section also included in the committee, so they should prepare all
matters relating to the event.
D. THINGS THAT SUPPORT AND BARRIER DURING
IMPLEMENTATION OF THE FIELD STUDY
Things that support during this observation are:
1. The writer has an easy access to do the observation at the school.
2. During the field observation, the writer directly study with the head of the
office. So the writer got answer of the questions directly and got many
information about the office.
3. The Head of the office and also the Interviewee of this study has a
Secretary background, that also helped the writer very much.
4. The theory and questions had been prepared before doing the study.
Because of that when the writer was doing the field observation, the writer
had been well prepared and could focus to the observation.
5. The writer got many data and information appropriate with the topic of this
report.
The thing that barrier during doing this study that are:
1. Some difficulty in searching the data because all data haven’t arranged in
one spot and not orderly arranged, so it was rather difficult to find them,
especially for new people at the office
2. Limited human resource. Personnel administration was handled only by
one person who also become the head of the administration. She did not
only handle daily correspondence but also served guests who wanted to
meet with the principal and served students and as well as dealt with
various school affairs.
In implementing this field study observation the writer has studied and
learned many things, especially about the administration. In line with the
purpose of the field observation, the writer realized that situation in the real
working field is sometimes different with the theory sudents achieved in the
campus. Therefore, the writer should equip himself with skills and knowledge
to become a professional person in entering the real working world.
TABLE OF CONTENTS
TITLE PAGE
APPROVAL PAGE...………...………..………...i
ACKNOWLEDGEMENTS...ii
BRIEF SUMMARY...……….………….………...iii-v TABLE OF CONTENS...………...…………...vi-vii CHAPTER I INTRODUCTION 1.1 PLACE AND TIME...1
1.2 SCHOOL PROFILE...1
1.2.1 DATA OF SCHOOL PROFILE...1
1.2.2 VISION, MISSION, AND MOTTO OF THE SCHOOL...2
1.3 INTERVIEWEE PROFILE...………...3
CHAPTER II THEORETICAL REVIEW 2.1 OFFICE MANAGEMENT...4
2.1.1 SCOPE OF OFFICE MANAGEMENT...4
2.1.2 OFFICE JOBS………...5
2.2 OFFICE EQUIPMENT………...5
2.2.1 CATEGORIZATION OF OFFICE EQUIPMENT...6
2.2.2 ADVANTAGE OF OFFICE EQUIPMENT...6
2.3 GENERAL IDEA OF THE CORRESPONDENCE...7
2.3.1 THE GOOD SYSTEM OF CORRESPONDENCE...7
2.3.2 THE ADVANTAGE OF HANDLING LETTERS...7
2.4 HANDLING INCOMING AND OUTGOING LETTERS...8
2.5 HANDLING LETTER WITH AGENDA BOOK SYSTEM....8
2.6 HANDLING OF ARCHIVES...9
CHAPTER III ANALYSIS 3.1 DESCRIPTION...10
3.1.1 WORK OBSERVED...10
3.1.2 PATTERNS...11
3.1.3 DISCREPANCY...14
3.2 THE USE OF ENGLISH...15
3.3 REFLECTION OF THE OBSERVATIONS...15
CHAPTER IV CONCLUSION…...16
REFERENCES
APPENDICES
