A step-by-step guide to configuring mailing lists on the Mailman server. - Universitas Negeri Padang Repository

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INFORMATION SYSTEMS SERVICES

Managing a Mailman Mailing List

A step-by-step guide to configuring

mailing lists on the Mailman server.

 

 

AUTHOR: ISS

DATE: 10 January 2006

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Bounce Options...‐ 17 ‐

Tr y t o figur e ou t e r r or m e ssa ge s a u t om a t ica lly?...‐ 17 ‐

M in im um n u m be r of da ys a n a ddr e ss h a s be e n n on - fa t a lly ba d be for e w e t a k e a ct ion ....‐ 17 ‐

M in im um n u m be r of post s t o t he list since m e m be r s fir st bou n ce be for e w e con side r r e m ovin g t h e m fr om t h e list ....‐ 17 ‐

M a x im um n u m be r of m e ssa ge s you r list ge t s in a n hou r ....‐ 17 ‐

Act ion w he n cr it ica l or e x ce ssive bou n ce s a r e de t e ct e d....‐ 17 ‐

D isa ble a nd n ot ify: M a ilm a n se t t h e pr oble m a ccoun t t o " n om a il" st a t us a n d n ot ifie s you of t h e pr oble m ....‐ 17 ‐

Archival Options ...‐ 18 ‐

Ar ch ive m e ssa ge s?...‐ 18 ‐

I s a r ch ive file sou r ce for public or pr iva t e a r ch iva l?...‐ 18 ‐

Se t da t e in a r ch ive t o w h e n t h e m a il is cla im e d t o h a ve be e n se n t , or t o t h e t im e w e r e se nd it ?...‐ 18 ‐

H ow oft e n sh ou ld a ne w a r ch ive volu m e be st a r t e d?...‐ 18 ‐

Mail News Gateway Options ...‐ 19 ‐

Autoresponder Options...‐ 20 ‐

Other Admin Tasks...‐ 22 ‐

Quick Reference Guide ...‐ 24 ‐

Accessing your list management screen....‐ 24 ‐

Changing maximum message size...‐ 24 ‐

Removing a user from a list...‐ 24 ‐

Add a member to your list...‐ 25 ‐

Keep unwanted persons from joining...‐ 25 ‐

 

Copyright (c) 1999, 2000 Aurora University, Christopher Kolar. Permission is granted to copy, distribute and/or  modify this document under the terms of the GNU Free Documentation License, Version 1.1 or any later version  published by the Free Software Foundation; with no Invariant Sections, with no Front‐Cover Texts specified, and  with no Back‐Cover Texts specified. A copy of the license is included in the section entitled ʺGNU Free 

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Introduction

This

 

document

 

is

 

intended

 

for

 

persons

 

who

 

have

 

the

 

responsibility

 

of

 

managing

 

mail

 

lists

 

that

 

are

 

being

 

run

 

by

 

the

 

GNU

 

Mailman

 

mail

 

list

 

manager.

 

Note

 

that

 

this

 

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Avoiding Spam

Over t im e t he addresses of m ailing list s can becom e know n t o m any people and hence t hey can som et im es at t ract spam m essages. Mailm an allows a list ow ner t o aut om at ically filt er out m essages based on subj ect and hence t his feat ure can be used t o det ect t he " PMX: [ # # # ] " st yle t agging. Set t ing up a filt er w ill m ean t he list ow ner or m oderat or w on't have t o frequent ly log int o t he list w eb- int erface t o discard spam m essages being held for m oderat ion. To set up t he filt er, do t he following:

1) Log int o t he adm in int erface for your list

2) Browse t o PRI VACY OPTI ONS and SPAM FI LTERS

3) I n t he " SPAM FI LTER REGEXP" t ext box, ent er t he follow ing t ext ( i.e. backslash t hen square bracket t hen t he t ext pm x)

\ [ pm x

4) Change ACTI ON t o be " DI SCARD"

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General Options

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not universal, it w ill cover t he convent ions used by m ost of t he m ail list m anagers

including t he list address, t heir passw ord, and t he URLs needed t o access t heir list preferences.

Sh ou ld a dm in ist r a t or ge t im m e dia t e n ot ice of n e w r e qu e st s, a s w e ll a s da ily n ot ice s a bou t colle ct e d on e s?

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w hy t heir not e never show ed up. This m essage w ill also be sent t o non- m em bers w ho at t em pt t o post t o list s t hat allow post ing for m em bers only.

M a x im u m le n gt h in Kb of a m e ssa ge body. Use 0 for n o lim it .

This set t ing will allow you t o specify t he m axim um size of m essages allow ed t o be passed t hrough t he list t o t he subscribers. This is an im port ant securit y m easure as it allow s you t o block a m alicious post er from bom bing everyone's list w it h a large file and it prevent s your server from being t ied up delivering inappropriat ely large m essages.

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Membership Management

o Scroll down t o t he area labeled " Mass Subscribe Users."

o Type t he e- m ail address of t he individual t hat you w ould like t o add int o t he

t ext box. I f you w ould like t o add m ore t han one person t hen each address should be ent ered on a separat e line.

o I f you w ould like t o send a w elcom e m essage t o t he new m em bers t hen

m ake sure t hat t he " yes" but t on is checked. This w ill send t he new m em bers t heir passw ords and list configurat ion inst ruct ions.

o Click t he " Subm it your changes" but t on at t he bot t om of t he screen t o put w ant . Do not use Mailm an for unconscionable act ivit ies such as sending Spam .

Su bscr ibe r Opt ion s

I n t he m ain t able each part icipant s address is shown along wit h t he curr ent opt ions for t hat user's list set t ings. As list adm inist rat or you have t he capabilit y t o m odify any of t he opt ions for each of your subscribers. Modificat ions are m ade by checking or unchecking t he boxes for each feat ure on t he row corresponding t o t he

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users m ay have t he sam e set t ings w hen you look at t his page. Do not be alarm ed,

As a privacy feat ure, Mailm an allow s subscribers t o m ake t hem selves invisible t o ot hers as part of t he web- based e- m ail subscriber list . A check here indicat es t hat t he nom ail st at us if m ail t o t heir address experiences delivery problem s. See t he sect ion on bounce handling for m ore inform at ion.

a ck

Mem bers m ay request t hat Mailm an send a short acknow ledgem ent when a t hey post a m essage t o t he list . Mem bers find t his useful for m oderat ed list s so t hat t hey know t hat t heir post ing was delivered t o t he m oderat or successfully.

n ot m e t oo

I n t he event t hat m em bers find t heir own post s annoying, t hey can t ell Mailm an not t o include t hem in t he delivery of t heir ow n post ings t o t he list .

dige st

I f t he digest feat ure has been act ivat ed for t he list , m em bers m ay choose t o receive list t raffic bundled as a single large m essage as opposed t o receiving individual m essages. This set t ing indicat es whet her t he m em ber will receive individual post s or t he digest .

pla in

When a user opt s for digest delivery, t his set t ing indicat es whet her t he digest will be delivered as plain t ext or in MI ME form at . Most users of m odern, GUI - based m ail client s can handle MI ME t raffic wit h no problem s. Persons using charact er- based m ail client s should opt for plain- t ext digest s.

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Privacy Options

Mailm an w as creat ed w it h t he pr ivacy shor t com ings of ot her list s in m ind. There are a num ber of m anager- configurable set t ings t hat can help in prevent ing spam , subscript ion abuse, and widespr ead disclosure of list t raffic t o non- subscr ibers.

Su bscr ibin g som eone from m aliciously adding people against t heir w ill.

Require Approval: w hen a subscript ion request is m ade a not e w ill be sent t o t he list adm inist rat or let t ing t hem know t hat a person is pet it ioning t o j oin. The list

adm inist rat or w ill be given a URL t o follow t hat w ill t hen show t hem t he request and allow t hem t o approve or deny it via t he web.

Confirm + Approval: includes bot h of t he above.

M e m be r sh ip e x posu r e set t ings can be overridden by individual users who have set t he " hide" opt ion for t heir account .

List adm in only: only t he adm inist rat or can see t he list m em bers.

Sh ow m e m be r a ddr s so t h e y'r e n ot dir e ct ly r e cogn iz a ble a s e m a il a ddr s?

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Ge n e r a l post in g filt e r s

Mailm an allow s you a good deal of cont rol over who m ay and m ay not post t o t he list . Because t here is a bit of good old- fashioned logic involved som e people m ay be confused by t hese set t ings. Please see t he chart following t he descript ions of t he set t ings for an illust rat ion of how t hese set t ings w ork in concert .

Under nearly all circum st ances t his should be set t o " yes." This rest rict ion w ill cause Mailm an t o hold for adm inist rat ive review all post s t o t he list t hat do not originat e from a list m em ber. Set t ing t his t o yes prevent s you from being spam m ed by people w ho m anage t o get a hold of your list address.

Addr e sse s of m e m be r s a cce pt e d for post ing t o t h is list w it h ou t im plicit a ppr ova l r e qu ir e m e nt .

This set t ings can be used t o designat e post ing privileges t o persons who are not subscribers t o t he list . I t m ay also be used t o specify persons who are exclusively allowed t o post . Please see t he chart below for explanat ion.

Spa m - spe cific post in g filt e r s for alias or for m ail servers where list address receives m ail from an alias wit h a different nam e.

Ce iling on a cce pt a ble n u m be r of r e cipie n t s for a post in g.

Prevent s t he list from being used as part of a m ass recipient spam . Also discourages use of list as recipient of office j okecast not es and bogus solicit at ions.

Addr e sse s w h ose post in gs a r e a lw a ys he ld for a ppr ova l.

Allows m anager t o designat e special special individuals whose post ings are always held for approval w hile w hen post ings are ot herw ise allow ed t hrough.

H old post s w it h he a de r va lue m a t ch ing a spe cifie d r e ge x p.

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H ide t h e se n de r of a m e ssa ge , r e pla cin g it w it h t h e list a ddr e ss ( Re m ove s Fr om , Se nde r a n d Re ply- To fie lds)

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Regular Member Options

These are opt ions t hat affect t he norm al m ail t raffic t hat is delivered im m ediat ely and individually t o list m em bers.

Ca n su bscr ibe r s ch oose t o r e ce ive m a il im m e dia t e ly, r a t h e r t h a n in ba t ch e d dige st s?

While t his seem s a bit silly, it is really asking about w hat opt ions are available t o list m em bers. I f you say no, t hen subscr ipt ion t o t he list will be available only as a digest .

H e a de r a dde d t o m a il se n t t o r e gu la r list m e m be r s.

Allow s you t o add a unifor m header t o all not es passing t hrough t he list .

Foot e r a dde d t o m a il se n t t o r e gu la r list m e m be r s.

Allow s you t o add a uniform foot er t o all not es passing t hrough t he list . The default foot er show s t he list nam e, t he list address, and t he URL t hat persons can go t o in order t o access t he list inform at ion and change t heir set t ings.

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including t his foot er inform at ion will cut dow n on t he num ber of t im es list users w ill have t o cont act t he list adm inist rat or asking for t hings such as t heir

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Bounce Options

Unlike m any ot her m ail list m anagers, Mailm an includes built - in bounce handlers t o help t he list m anager deal w it h address t hat have delivery problem s. I f you Mailm an how long t o hold ont o t he delivery error m essages before t aking act ion. I n pract ice, t his is a good w ay of prev ent ing persons from get t ing bounced j ust because t heir net w ork is flaky and not reliably reachable.

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Archival Options

Unlike ot her m ail list m anagers, Mailm an has a built - in ar chival feat ure t hat is easily act ivat ed and configured by t he list m anager.

Ar ch ive m e ssa ge s?

Set t ing t his t o " yes" will cause Mailm an t o st ore a record of all t raffic sent t horough t he list .

I s a r ch ive file sou r ce for pu blic or pr iva t e a r ch iva l?

I f set t o " privat e," t hen only list m em bers are able t o access t he cont ent s of t he list ar chive. They w ill be pr om pt ed for t heir list passw or d w hen t he t ry t o access t he cont ent s. Set t ing t his t o " public" w ill allow anyone t o access t he list ar chives t hrough t he list info page. Not e: t hink carefully about whet her your list

m em bership w ant s t heir ident it ies and post ings m ade available t o t he w orld at large by m aking t he archive public. Public access m eans t hat w eb spiders w ill be able t o st ore and m ake available m em ber's w rit ings out side of t he cont ext of t he list t o w hich t hey w ere post ed t o t he list .

Se t da t e in a r ch ive t o w he n t h e m a il is cla im e d t o h a ve be e n se n t , or t o t h e t im e w e r e se n d it ?

Det erm ines whet her t he m essage is st or ed wit h t he t im e st am p of t he sender w hen t he not e w as sent , or t he t im e st am p at t he t im e it w as approved by t he m oderat or ( when applicable) .

H ow oft e n sh ou ld a n e w a r ch ive volu m e be st a r t e d?

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Mail News Gateway Options

I n t he event t hat you find it useful t o gat e your list t raffic ont o USENET, you can use t hese set t ings t o set up t he ser vice. Not e t hat you m ay need t o t alk t o your syst em or net work adm inist rat or t o m ake sure t hat your news server w ill work nicely w it h t his list gat ew ay.

Th e I n t e r n e t a ddr e ss of t h e m a ch in e you r N e w s se r ve r is r u n n in g on .

This is t he host nam e of your NNTP server. I f in doubt , cont act your syst em adm inist rat or for t his set t ing. Make sure t o use a host t hat you have per m ission t o post t o.

Th e n a m e of t h e Use n e t gr ou p t o ga t e w a y t o a n d/ or fr om .

Make sure t hat t his new sgroup is available on your new s server.

Sh ou ld post s t o t h e m a ilin g list be r e se n t t o t h e n e w sgr ou p?

Specifies whet her m essages sent t o t he list should be sent t o t he new s group for t he ent ire w orld t o see.

Sh ou ld n e w sgr ou p post s n ot se n t fr om t h e list be r e se n t t o t h e list ?

Specifies w het her or not m essages post ed by people out t here in t he w orld w ho are not m em bers of t he list should be gat ed and dist ribut ed t o list m em bers.

Sh ou ld m a ilm a n pe r for m a ca t ch u p on t h e n e w sgr ou p?

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Autoresponder Options

be useful, for exam ple, in sending FAQs or list part icipat ion guidelines t o

sender s. t he adm inist rat ive com m and handler. This m ay be useful in inform ing users about list use or enforcing m em bership rules.

Au t o- r e spon se t e x t t o se n d t o - r e qu e st e m a ils.

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N u m be r of da ys be t w e e n a u t o r e spon se s t o e it h e r t h e m a ilin g list or -a dm in / - ow n e r -a ddr e ss fr om t h e s-a m e post e r . Se t t o z e r o ( or n e g-a t ive ) for n o gr a ce pe r iod ( i.e . a u t o- r e spon d t o e ve r y m e ssa ge ) .

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Other Admin Tasks

dow n t he page clicking t he appropriat e act ion for each request before subm it t ing t hem all at once. You do not need t o click on t he subm it act ion on t his page rej ect post ings follow ing t he sam e guidelines as for non- m em bers post ings above.

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Mailm an allows you t o cust om ize t he look and feel for m any of t he pages t hat are accessible by your list subscriber s. This is nice if you want t o t ake t he t im e t o " brand" w eb pages. The follow ing pages can be cust om ized:

o The general list inform at ion page

o The subscript ions result s page

o The user specific opt ions page

o The changing user opt ions result s page

When you follow t he link t o a part icular page you ar e show n t he sour ce HTML in a brow ser w indow . I n order t o m ake m odificat ion you w ill need t o know how t o w rit e raw HTML code and insert it in t he proper places in t he page source. I t is im port ant t o not e t hat wit hin t he sour ce t here are em bedded Mailm an fields t hat are insert er on- t he- fly w hen t he user loads t he page. You can ident ify t he

Mailm an fields because t hey are enclosed in angle bracket s and are of t he form < M M -Fie ld- N a m e>

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Quick Reference Guide

This

 

document

 

is

 

intended

 

to

 

serve

 

as

 

a

 

quick

 

reference

 

guide

 

for

 

mail

 

list

 

managers.

 

It

 

will

 

briefly

 

outline

 

some

 

of

 

the

 

more

 

common

 

tasks

 

that

 

are

 

assigned

 

to

 

persons

 

who

 

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o The check m ark in t he first colum n by t heir address, labeled " subscr" t heir password and list configurat ion inst ruct ions.

o Click t he " Subm it your changes" but t on at t he bot t om of t he screen t o put t he changes int o effect .

o Not e: Net work et iquet t e generally frowns on opt - out list s - - adding

Figur

Memperbarui...

Referensi

Memperbarui...

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