Alfred University Libraries Teams Worksheet 2019-2020

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Alfred University Libraries Teams Worksheet 2019-2020

Team: Archive Team

Members: Laura Habecker

John Hosford

Laurie Lounsberry Meehan Natalie Skwarek

Frequency of Meetings: 1x/month (2^nd Wednesdays, 2:30 – 3:30 pm)

How Decisions are Made: Collaboratively after discussion amongst the team members

Statement of Purpose:

What does this team do? Why does it exist?

The Archives Team attempts to bridge the activities of the University Archives and the College Archives by facilitating the sharing of current projects, policies, procedures, forms, research questions, and collection information. The team members act as resources for each other and work together to build awareness of and advocate for the collections and services of the two repositories through relationship building, marketing/PR and general outreach to the campus, alumni and Alfred community.

Statistics Regularly Collected:

 Number of questions asked

 What questions are asked (and in some cases, the answers)

 Status of the people who ask questions

 Date/time questions are asked

 Temperature and humidity in two of the storage areas are collected in the University Archives

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2019-2020 Goals/Projects/Things Working On

 Item 1 Learn about the collections, policies, procedures, work flows, etc. of each archive

 Item 2 Create a shared drive for departmental documents

 Item 3 Meet with the Digital Projects and the Scholarly Communications Teams to define roles and areas of overlap

 Item 4 Submit a SCRLC grant for digitizing audiocassettes

 Item 5 Review and update policies to create shared policies for both repositories

 Item 6 Re-brand as the Alfred University Archives for terms of promotion and identification on policies and other shared material

Collaboration/Support Needed from Other Teams for These Projects

 Collaboration 1 Systems

 Collaboration 2 Digital Projects/Scholarly Communication

 Collaboration 3 Collection Management Projected Costs for Large Projects (over $500)

 Budget 1

 Budget 2

 Budget 3

Metrics/Data Points

Ways in which goals/achievements can be measured/assessed

 Metric 1

 Metric 2

 Metric 3

2019-2020 Accomplishments/Achievements

Filled in throughout the year; might also include reflections on the year

 Achievement 1 SCRLC Grant received; audiotapes digitized and made available on AURA

 Achievement 2 Shared drive created for Archive Team documents

 Achievement 3 Three teams met to begin to map out overlap and responsibilities of each team

 Achievement 4 Updated and revised policies: Researcher Use and Registration, Access to Original Materials, Donation Guidelines, Exhibit Loan Policy, Collection Development Policy

 Achievement 5 Started using Alfred University Archives as an umbrella term for both repositories

 Achievement 6 Created a standardized approach for transcribing letters Supporting Evidence/Documentation/Illustration

 Evidence 1

 Evidence 2

 Evidence 3



Future Goals/Projects/Things to Work On 3-5 year ambitions

 Future 1 Create an APEX Archive Internship

 Future 2 Develop a combined webpage for the Alfred University Archives

 Future 3 Develop a Security & Access Policy

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 Future 4 Develop a Citation Guideline

 Future 5 Discuss prioritization of materials to digitize, in conjunction with Digital Projects Team

 Future 6 Finalize 3 Team overlap and responsibilities

 Future 7 Work with 3 Teams to update process for accepting, cataloging and uploading theses and dissertations

 Future 8 Continue to look for grant opportunities