In June, a meeting of the International Board of Trustees was held at Chateau Champlain, Montreal, Quebec. There were praises for the speakers on contemporary issues and the hospitality of the people of Montreal. Kiwanis International Foundation President Harry Himmel reported on the Foundation meeting at the convention.
There has certainly been a valiant effort by the International Committee and the leadership in almost all circles. It was further noted that the International Board was concerned about the continued spending of the Caribbean in Eastern Canada and the Caribbean. Many questions were asked about the Federation system and the role of the World Secretariat.
TO THE MEETING OF THE COMMITTEE RELATED TO THE STATUS OF THE CARIBBE.AN CLUBS. REPORT OF THE GOVERNING COMMITTEE ON LAW AND POLICY TO THE MEETING OF THE INTERNATIONAL COUNCIL OF TRUSTEES.
CIRCLE K INTERNATIONAL
The Kiwanis International Board of Directors controls and is responsible for Circle K International, and through (1) the Circle K Governing Committee, (2) the International Committee for Circle K Clubs, and (3) the Circle K Division of the General Office , will provide advice, direction, and exercise ultimate authority over all activities of Circle K. Kiwanis' responsibility for the Circle K program at the international, district, and club levels is covered by the Constitution and Bylaws of Kiwanis International and Circle K International and by the following official policy adopted by the Kiwanis International Board of Directors. Whenever possible, the President and/or President-elect of Kiwanis International will attend each Circle K International annual convention.
The President of Kiwanis International will appoint an International Representative to attend the annual convention of Circle K International H. Circle K clubs for the ensuing year, the President-elect of Kiwanis International will consider his nominee's ability to receive part of the current annual Convention of the International Circle K.
THE CIRCLE K DISTRICT
Maintenance of all Circle K district records is overseen by the Kiwanis District Board. If a Circle K District Guide is desired, its development, distribution and monitoring will be the responsibility of the Circle K District Board. Valuable local Circle K club activities and administrative suggestions should be distributed in written form to all Circle K clubs in the district, as a service of the Circle K district.
Working within an established revenue and expenditure budget, collection of district dues and disbursement of district funds shall be the responsibility of the District K District Board overseen by the District Kiwanis Board. No financial obligation, other than the annual dues and subscription fee for the district publication, as provided in the district by-laws, and no voluntary contribution to any district activity shall be required of the clubs, except by a 2/3 vote of the delegates to a convention. or a 2/3 vote following a referendum presented to all clubs in the district and with the approval of the sponsoring Kiwanis district and the Circle K International Board of Officers. The Circle K District's obligations to Circle K International shall be the responsibility of the Circle K District Board and a concern of its sponsoring Kiwanis District.
The Circle K department is part of the Circle K district organization and is used for administrative purposes of the district. The division is headed by a Circle K Lieutenant Governor, who is an elected Circle K District Officer. The Circle K Division shall have no officers other than those referred to in the Constitution and Bylaws of Circle K International and the Circle K District Bylaws.
THE LOCAL CIRCLE K CLUB
The Board of Trustees of Kiwanis International will receive and consider petitions for the establishment of Circle K clubs in territories outside the United States and Canada where such territories are part of the. The local Circle K Club is an activity and the responsibility of its sponsoring Kiwanis Club. A member of the sponsoring Kiwanis club must be present at every club and board meeting.
Within policies approved by the school administration, the advising of each Circle K club is the responsibility of the sponsoring Kiwanis club's board of directors. The administration, club programs and activities of the Circle K Club are the responsibility of the club leaders and they operate according to school rules and the advice of the sponsoring Kiwanis club. At the beginning of each school year, the president of each sponsoring Kiwanis club and the president of each Circle K club must sign a statement of responsibility.
This form will be provided by the International Office and will be submitted to Circle K International along with a complete membership list and the annual sponsorship fee. A Kiwanis Club must show just cause for failure to continue sponsorship of a Circle K Club held in good standing during the previous administrative year. The Circle K Club's obligations to its district and international organizations are the responsibility of the Circle K Club officers and a concern of its sponsoring Kiwanis Club.
Travel of District K club members to district and international meetings will be as approved by the Faculty Advisor and District K Club Committee Chair of the sponsoring Kiwanis club. Fundraising practices should require a public announcement of the purpose of the fundraising activity to increase support for it and to assume ongoing good relations with the public.
AMENDMENTS TO CIRCLE K INTERNATIONAL CONSTITUTION OR BYLAWS
The Board's Leadership and Counseling Committee met to review the agenda for three upcoming leadership training conferences, namely the Governors-Elect Conference on Saturday, the International Council meeting on Sunday and the International Council meeting at the end of September. The agenda for the Governors-Elect Conference essentially follows last year's agenda, revised of course to provide for presentations on such new programs as Panorama and the Youth Career Awards Program. Likewise, the agenda for the International Council meeting on Sunday morning follows the plan used last year.
We are planning a council which will provide for the direct participation of all members of the council, the international chairmen and the district secretaries. The committee has significantly changed the format of the leadership training materials and the new lesson plans will be distributed to governors-elect. REPORT FROM THE BOARD OF DIRECTORS' COMMITTEE ON PROPERTY AND PRESENTS TO THE MEETING OF THE INTERNATIONAL BOARD OF DIRECTORS.
The Board Committee reviewed preliminary plans for remodeling the room adjacent to the Past Presidents Room to make it an archival display area. The members reviewed each of the proposed changes in detail and members of the committee agreed that the proposed remodeling should be done. The Board Committee recommends that the plans for remodeling the room outside the Past Presidents room be approved with consideration of possible suggestions from the Past Presidents, and that the cost of such remodeling and furnishing not exceed $7,500.
The financial position is reflected in the attached statement for the periods ended May 31, 1973 and 1972. At this point I wish to inform you that as of June 1, all current cash not required in our disbursement operations for the month was invested a.
MAY 31
Therefore, when we compare this year to last in the eight month period, we have exactly fifty percent more income for the first six months of this year because there was no limitation in the collection of the dollar increase in dues and the dollar increase in processing fees. At this point in the year, most of the major expense items seem to be in line with our budget or forecasts. The committee discussed the recommendation from the board's property and supplies committee for additional funds to remodel the room in the main office for use by the archives.
The committee was also advised that approximately $2,500 of the total amount needed for this remodeling is included in the current budget. The hearings resulted in such voluminous material that it can only be covered in detail in the formal minutes, which will be compiled immediately after the meeting and copies will be sent to all Kiwanis International Board members. The Committee on Past Presidents approved the report of its meeting on October 27, 1972, followed by the approval of the previously sent agenda.
The past Presidents approved the recommendation of the Council regarding the remodeling of the Past Presidents room in the General Office. Peterson on the activities of the Kiwanis Foundation, the past presidents suggested that the foundation board review the "Beat The President" golf program in light of its low returns to the foundation. Past President Walter Ray brought to the attention of the Connnittee the lack of interest by several Districts in submitting candidates for the office of Trustee.
Former President Ted R. Johnson gave a glowing report from the meeting of the International Secretariat in Norway. It was requested that the matter of the "Sunday Reception" where the Past Chairmen were presented in particular areas along with the candidates for office, be placed on the agenda at the time of the Council meeting. Members of the committee will be notified at an early stage of the time and place of the meeting under the council.
We approved -- and this is one of the most important things -- the guidelines for a major project for the Foundation as prepared by this Board.
