Board of Directors Minutes 1996

MINUTES

GOVERNING COMMITTEE OF THE

NATIONAL FFA ORGANIZATION BOARD OF DIRECTORS September 9, 1996

The meeting was conducted via conference call by C. Coleman Harris - Larry Case being fully informed of the action items being considered. Following a review of the items, it was

MoVed by Randy Trivette, seconded by David Cox and carried to approve actions 6-A, 6-B, 6-C and 6-D. Please note items attached.

Moved by David Cox, seconded by Randy Trivette and carried that the Governing Committee of the National FF A Board of Directors approve for receipt of the American FFA Degree an additional 21 candidates (list attached) submitted for appeals based on having met minimums for the degree.

Moyed by David Cox and seconded by Randy Trivette that the Governing Committee of the National FF A Board of Directors approve for receipt of the American FF A Degree one additional candidate (see attached) submitted for appeal based on waiving

membership requirements for Fred Hays II of the Florida FF A Association.

MOTION FAILED

There being no further business, the meeting was adjourned.

Respectfully submitted,

C. Coleman Harris, Secretary

_ Finance (Tab 5)

x

Policy, Constitution

& Bylaws (Tab 6)

BOARD MOTION

Program Dev. & Direction (Tab 8) - Student Services (A), Teacher Services (8),

Partner Development (C), Communications Resources (0), Convention (E), Distribution Resources (F), Ventures (G), Human and Rscal Resources (H)

_ Long-Range Planning (Tab 9) Subject:

Board Consultants

Motion:

Tab No: 6-A Rev: 8111 Evaluation and Assessment (Tab 10)

Move to amend Policy

a.

to Division Il, Section A., Item 02 (Board Consultants) of the Policy and Procedure Handbook by replacing "four (4) consultants" with "three (3) consultants" and adding at the end of the sentence, ", each to serve a three-year tenn." Procedure (04) would be amended by replacing

"two-year tenn" with "three-year tenn."

PoUcy a. would then read as follows:

a.

The National Board of Directors shall authome the NV ATA, AAAE and National FF A Alumni to each select three (3) consultants to the Board of Directors, each to serve a three-year tenn.

Procedure <04) would then read as follows:

(04) AAAE consultants shall be appointed for a three-year tenn and may not succeed themselves.

Background/Purpose:

Advantages:

Disadvantages:

Impact on Current Polley:

Administrative Impact Including Proposed Source of Funding:

Officers Moved by:

Seconded by:

Developmental ^& Operational Costs (Time/Money):

Pl rectors Sustained by:

Seconded by:

Passed: F&led: - - - - P a s s e d : - - - F a i l e d : - - - - -

x

Finance (Tab 5)

Policy, Constitution

& Bylaws (Tab 6)

BOARD MOTION

Program Dev. & Direction (Tab 8) - Student Services (A), Teacher Services (8),

Partner Development (C), Communications Resources (D), Convention (E), Distribution Resources (F), Ventures (G), Human and Fiscal Resources (H)

_ Long-Range Planning (Tab 9) Subject:

Board Consultants

Motion:

Tab No: 6-B Rev: 8J96 Evaluation and Assessment (Tab 10)

Move

to

amend Policy e.

to

Division II, Section A, Item 02. (Board Consultants) of

the

Policy

and

Procedure Handbook by replacing

"three

(3) consultants" with "two (2) consultants each" in

the first

sentence; and replacing "two (2) consultants" with "one (1) consultant each" in the second sentence.

PoUcy e. would then read as follows:

e.

The

FFA shall pay travel, hotel and food allowance expenses for two (2) consultants each from NV ATA and AAAE at

the

January meeting only. At the July meeting, the FFA

shall

pay these costs for one

(1)

consultant each from NV ATA

and

AAAE.

Background/Purpose:

Advantages:

Disadvantages:

Impact on Current Polley:

Administrative Impact Including Proposed Source of Funding:

Officers Moved by:

Seconded by:

Developmental & Operational Costs (Time/Money):

Directors Sustained by:

Seconded by:

Passed: P a s s e d : - - - Failed: - - - - -

x

Finance (Tab 5)

Policy, Constitution

& Bylaws (Tab 6)

BOARD MOTION

Program Dev. & Direction (Tab 8) - - Student Services (A), Teacher Services (B),

Partner Development (C), Communications Resources (D), Convention (E). Distribution Resources (F), Ventures (G), Human and Ascal Resources (H)

_ _ Long-Range Planning (Tab 9)

Subject:

Board Consultants

Motion:

Tab No: 6-C Rev: 8196 Evaluation and

Assessment (Tab 10)

Move to create a new Policy b. to Division II, Section A., Item 02. (Board Consultants) of the Policy and Procedure Handbook. All other policies following will be relettered In addition, procedures (07) and (08) will be created and procedure (03) will be amended

New PoUcy b. wUI read as follows:

b. The National FF A Board of Directors shall authorize the Chairperson of the National FF A Board of Directors to select up to three (3) consultants from other organizations.

New Procedures C07l and <08) will read as follows:

(07) Recognizing the need and importance of utilizing consultants to further enhance programmatic development, the following criteria for selecting consultants to the National FFA Board of Directors from other organizations will include the identification of consultants who:

(A) Have experience related to issues under consideration.

(B) Have experience with diverse populations.

(C) Possess the commiunent and desire to serve.

(D) Have the support of their employer.

(08) Two of the AAAE consultants, while in their second and third year as FF A Board consultants, shall serve on the National FFA Foundation Board of Trustees for a two-year term.

Current Wordjng for Procedure C03l:

(03) Annually (on or before December 10) the President of AAAE shall be responsible for notifying the National FF A Advisor regarding the selection of AAAE members to fill open Board consultant slots. Two of the AAAE consultants shall serve on the National FFA Foundation Board of Trustees (two-year terms) and shall rotate by Region (Eastern, Southern, Central and Western).

New Wordjng for Procedure

<03):

(03) Annually (on or before December 10) the President of AAAE shall be responsible for notifying the Chairperson of the National FF A Board of Directors regarding the selection of AAAE members to fill open Board consultant positions.

Background/Purpose:

Advantages:

Disadvantages:

Impact on Current Polley:

Administrative Impact Including Developmental & Operational Costs (Time/Money):

Proposed Source of Funding:

Officers Dlrectora

Moved by: Sustained by:

Seconded by: Seconded by:

Passed: Failed: - - - - P a s s e d : - - - F a i l e d : - - - - -

_ Finance (Tab 5)

x

Policy, Constitution

& Bylaws (Tab 6)

BOARD MOTION

Program Dev. & Direction (Tab 8) Student Services (A), Teacher Services (B), Partner Development (C), Communications Resources (D), Convention (E), Distribution Resources (F), Ventures (G), Human and Ascal Resources (H)

_ Long-Range Planning (Tab 9)

Subject:

Task Force Operations - Page One

Motion:

Tab No: 6-D

Rev: 8198 Evaluation and Assessment (Tab 10)

Move to create Item 09. (Task Force Operations) to Division II. (Operations), Section D. (General) of the Policy and Procedure Handbook.

PoUcy a. would read as follows:

a. Those organizing and managing FFA task force groups shall follow the procedures outlined for this process.

Procedures COll to COS> would read as follows:

(01) All task force invitations will be on CEO stationery and over CEO signature. All other aspects are your responsibility.

(02) When nominating individuals to serve:

(A) Request suggestions for nominees from state staff, wriversities (Don't forget 1890 institutions/tribal colleges.), NV AT A, The Council, PAS, NYFEA and other FFA/FoWldation/USDE staff.

(B) Achieve balance for gender, ethnicity, geography and location (rural. suburban and urban) appropriate to the task force.

(C) Call nominees to ask them if they wish to serve. Do not promise them that they will be selected; you are simply pulling together a list of suggested names for the CEO. Inform them that they may not be selected in order to achieve geographical balance.

(D) Submit list to the COO who will then work with the CEO to get a list of "final nominees." Generally, we will want a Board member to be the chairperson of the task force.

(E) Work with your assistant to develop an official invitation letter from the CEO. Include in the invitation letter some comment like, "I have asked (xm.U to follow up on behalf of this invitation since he/she will be managing this task force for the FFA. Be sure to include the date, time, location, number of meetings, etc. after confirming availability of the chairperson.

After the CEO has approved and signed the letters, you are responsible for mailing them.

(F) Please remember that staff are not "members" of a task force. Simply list them as "staff."

Background/Purpose:

Advantages:

Disadvantages:

Impact on Current Polley:

Administrative Impact Including Proposed Source of Funding:

Officers Moved by:

Seconded by:

(Continued on Page Two)

Developmental & Operational Costs (Time/Money):

Directors Sustained by:

Seconded by:

Passed: Failed: - - - - P a s s e d : - - - F a i l e d : - - - - -

x

Finance (Tab 5)

Policy, Constitution

& Bylaws (Tab 6)

BOARD MOTION

Program Dev. & Direction (Tab 8) Student Services (A), Teacher Services (B), Partner Development (C), Communications Resources (D), Convention (E), Distribution Resources (F), Ventures (G), Human and Ascal Resources (H)

_ Long-Range Planning (Tab 9) Subject:

Task Force Operations - Page Two

Motion:

Tab No: 6-D Rev: 8JM Evaluation and Assessment (Tab 10)

(0) Notify all of the nominees who were not selected and thank them for their interest. Please remember to carbon copy the person who originally recommended them to you. This notification should be sent a day or two after you have mailed the CEO's official invitation letters.

(03) You will then need to follow up with invitees to determine if they can participate and answer some questions.

Please

do this at least four to six weeks ahead of the first meetin&. The more participants there are, the better.

&lm:

Given enough time, you can fax departure cities for task force members and suggest two or three meeting sites. The travel agent can help you to determine the least-cost location. Use good judgment when selecting the meeting site. Cities such as Las Vegas, New Orleans and Orlando should be avoided even if prices are initially cheaper. It is not intended that fFA will provide "social" activities such as theater tickets, amusement parks and the like as a ^part of the task force expenses. Limited local events need to be approved by the team leader on a case-by-case basis.

(A) After they have agreed to serve on the task force, send them an appropriate letter regarding travel arrangements (mcluding budget code and the printed fFA travelers brochure). They will need to receiye this Jetter more than 21 days before the meetin&

in order to &et the advance air discounts.

~: Fax a listing of attendees, budget code and credit card information to fFA's travel agent

m:iaI

to the date task force members will be calling in to make travel arrangements.

(B) Send agenda and other backiuound materials at least three

weeks

before the date of the first meetin&.

(04) Plan and conduct task force meetings:

(A) Be sure to haye the pnwer budget codeCs) a}ready printed on the travel youcbers. When handing out the travel vouchers, please review all limitations for expenses such as travel policy and where receipts are required (air ticket voucher, taxi. hotel,

parking, car rental, etc.). ·

(B) Two weeks after the meeting has ended, follow up with any task force member who has not submitted a travel voucher.

Process all travel vouchers in the standard manner.

(05) Send the appropriate "thank you" letters. Submit names of those attending the meeting to the CEO and COO in case they would also like to send "thank you" letters.

Background/Purpose:

Advantages:

Disadvantages:

Impact on Current Polley:

Administrative Impact Including Developmental & Operational Costs (Time/Money):

Proposed Source of Funding:

Officers Directors

Moved by: Sustained by:

Seconded by: Seconded by:

Passed: Failed: - - - - Passed: - - - Failed: - - - -

tfational FFA Organization

915196

TO: Dr. Larry Case Mr. Coleman Harris

The FFA Mission

FFA makes a positive difference in the lives of students by developing their potential for premier leadership, personal growth and career success through agricultural education.

National FFA Center

5632 Mt. Vernon Memorial Highway P.O. Box 15160

Alexandria, VA 22309-0160 Telephone: 703/360-3600 FAX: 703/360-5524 703n80-4396

A National Student Organization Chartered by Congress as an Integral Part of Instruction in Agricultural Education

Members of National FFA Board, Governing Committee FROM: Kevin Keith and Teacher Services Team

RE: Appeals of American FF A Degrees

The following FF A members have revised and returned applications for appeal and receipt of the American FF A Degree. The Teacher Services Team recommendations are included in the chart below:

Member State Deficiency Recommendation

Jennifer Smith NY Maximum Equity Accept Martin Stutzman PA Maximum Equity Accept Henry Sharp OR Maximum Equity Accept Justin Taylor OR Maximum Equity Accept Neely McKay OR Maximum Equity Accept Joseph Patton SC Maximum Equity Accept Nicole Sturm OR Maximum Equity Accept Brian Massey MO Minimum Equity Accept Bucky Beauchamp VA Minimum Equity Accept Melissa Purtlebaugh VA Minimum Equity Accept Rodney Thomas OK Minimum Equity Accept Sam Urchick DE Minimum Equity Accept Aaron Kelly

co

Minimum Equity Accept Rob Schwindler CT Minimum Equity Accept

Sheryl Kramer

WI

Minimum Equity Accept

John Sharber OK Minimum Equity Accept

William Balderson VA Minimum Equity Accept Tracy Bollinger PA Minimum Equity Accept

Ryan Haack

WI

Received late* Accept

Jeffrey Kohn

WI

Received late* Accept

Laura Zweifel ID Received late** Accept

* these were received on the same day as the board approval was given, but not in time to enter into the database and present to the board.

** this application was delayed due to a mix up with a surname change at the state level.

The following individual is appealing based on membership ineligibility. He graduated in 1992, but served in active military duty since June of 1992. He reached his 23rd birthday on 10/4/95 and his membership should have ended upon reaching his 23rd birthday. If not for his age he would have been eligible, based on a military extension, to be a member until this November 30th. The award selection subcommittee denied his request for receipt of the degree and waiver of membership. He is appealing and has submitted a letter providing more information than his original request. The Teacher Services Team can sympathize with the situation whereby the membership would

normally have been extended due to military service, however the individual reached the age limit for membership last October. The TST believes that any decision on this waiver should be made by the National Executive Secretary and Advisor.

Member State Deficiency Recommendation

Fred Hays

FL

Membership eligibility None