SCOPE OF THE CERTIFICATION ASSESSMENT
Assessment Standard Used
Organisation Information
Type of Assessment
Locations of Mill and Plantation
Dorp Lubuk Rumai, subdistrict Muara Rupit, en dorp Kertasari, Rantau Kadam, Karang Dapo 1, subdistrict Karang Dapo, district Musi Rawas, provincie Zuid-Sumatra. Viilage van Mangun Jayo, subdistrict Tebo Tengah en Viilage van Teluk Pandak, subdistrict Tengah Ilir, district Tebo, provincie Jambi.
Description of Area Statement
Planting Year and Cycles
Description of Mill and Supply Base
Estimate Tonnage of Certified Product
Other Certifications
Time Bound Plan
ASSESSMENT PROCESS
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
Observation of the storage condition, the storage mechanism of spray equipment and the after-treatment, the management of the rinse water and the supporting facilities such as eyewash. Observation of the facilities, the status of the childcare worker and the assigned staff's understanding of his/her duties. Observation of the condition of the landfill, waste handling mechanism and the assigned personnel's understanding of his/her duties.
SPO – 4006a.7 Page 14 after use treatment, the management of the rinse water and the supporting facilities such as eyewash. Landfill. Observation on landfill condition, the waste handling mechanism and the understanding of the designated staff on his/her task.
Stakeholder Consultation and Stakeholders Contacted
Observation of chemical storage mechanism, availability of MSDS and first aid equipment, provision of fire fighting equipment, recording of incoming and outgoing chemicals and understanding of the personnel assigned to his/her duty. Loading port condition monitoring, fossil fuel spill prevention measures and handling mechanism, readiness of fire equipment, understanding of hazardous waste handling personnel and emergency response such as fire handling mechanism. Interview regarding environmental permitting, waste management, contamination and issues and reports from other parties regarding adverse environmental impacts caused by the operation of the properties and mills.
Musi Rawas Utara District & Tebo Labor Agency Interview in terms of OHS, social workforce and issues and reports from other parties in terms of adverse environmental impacts caused by the operation of properties and mills. Interview in terms of positive and negative impacts caused by PT DMIL & PT.TI.
Determining Next Assessment
SPO – 4006a.7 Page 15 Stakeholders' contributions accepted by the review team must be clarified by PT Dendymarker Indah Lestari & PT Tebo Indah.
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
Based on the results of field visits in block K22, it is known that the company carried out fertilization according to the fertilizer recommendation (Zinc Sulphate Fertilizer 1 Kg/palm). Result of field observation in PT DMIL Block L13 it is known that the company has implemented Empty Fruit Bunch in accordance with procedure. The Company lists the types of pesticides used by considering the target species (according to the recommendations of the Agronomy Department) and by considering the price (made by the Head Office Purchasing Department).
Based on interviews with the Norwegian Working Environment Authority, there are no BPJS employment insurance requirements and the company has been awarded Zero Accident (16 May 2016). The company has identified its HCV area for both PT DMIL and PT Tebo Indah. Based on interviews with Trade Unions and the Norwegian Working Environment Authority, it is known that all workers are permanent employees in the company.
Based on interviews with the communities around the company (Beringin Jaya Village, Kerta Sari, Bingin Rupit in Musi Rawas Utara District and Teluk Pandak Village, Mangunjaya in Tebo Districts) it is known that the land relinquishment was done non-coercively and voluntarily.
Summary of Assessment Report of Supply Chain Requirements
SPO – 4006a.7 Page 41 Dendymarker POM has had SOP for traceability but the procedure did not explain how to trace the source of raw material that came from certified area or non-certified area. The site must verify and document the amount of certified and non-certified FFBs received. The facility must immediately inform CB if there is an expected overproduction of certified tonnage.
Interviews with management representatives note that they do not yet know if the production of certified products was close to the projection volume of RSPO certificate, then it will be reported to the certification body. The management unit could not demonstrate the system to inform CB when there is excessive production of RSPO certificate. The site will record and balance all receipts of RSPO-certified FFB and deliveries of RSPO-certified CPO and PK on a tri-monthly basis.
All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system according to the conversion ratios stated by the RSPO. Since Dendymarker POM receives RSPO certificate up to ASA-1, it is known that there is no delivery of CSPO and CSPK. In cases where a mill outsources its activities to an independent palm kernel crusher (not owned by the same organization), crushing is still the responsibility of the mill and does not need to be certified separately.
The mill must ensure that the squeeze is covered by a signed and enforceable agreement. SPO – 4006a.7 Page 42 Dendymarker POM does not perform activities of palm kernel crusher to the independent palm kernel crushers.
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
Agro Investama as the parent company has had the SOP of the land acquisition and compensation mechanism approved on August 1, 2014. The procedure has been explained that the land acquisition process is carried out with the involvement of local communities and land owners. The process of acquiring the land from PT KMS was carried out through an agreement between the land owner and witnessed by the parties.
Verification of the correctness of land ownership or Tatah signed by company representatives, village head, village team leader and subdistrict team leader. The HCV assessment was carried out by an RSPO approved assessor in PT PUM and PT KMS from May to September 2014. Agro Investama as the parent company has had the SOP for the purchase and compensation of land.
Identification of Findings, Corrective Action, Observations, OFI and Noteworthy Positive Components
The company has not been able to provide documentation that the company's partner contractor has not handled hazardous waste in a responsible manner (waste oil spilled). The company has shown a time frame for handling operational areas outside the concession. The company has produced an internal memo from the director of PT DMIL and PT IT dated July 20, 2016, detailing the ban on the use of mercenaries/paramilitaries.
The Company showed an evaluation of the annual plan describing the production, costs, etc. Mechanism to Check Consistent Implementation of Procedures The company could not show the master list of all the SOP and could not show the. In addition, the company must be able to demonstrate to follow up the results of the audit deviations carried out.
However, the company has not shown the system to record pesticide use and record socialization for workers. But the company has not been able to demonstrate the medical control program to ensure that all workers have their health checked while handling the chemicals. In the training program, the company has identified trainees who are adapted to the type of training that will take place.
The company provides corrective evidence in the form of SOP for identifying training needs no. The company has also not demonstrated that an understanding of the management of the HCV work program has been given to relevant officials at the level of field implementers. The company has indicated the company's policy for protecting the anonymity of the reporter and whistleblower in the form of an Internal Memo from the Director of PT DMIL dated July 14, 2016.
PT DMIL Minor ASA-2 The management unit must include active participation in the preparation of the company's CSR program accompanied by evidence of community involvement. 6 6.2.3 The management unit must complete the list of stakeholders related to the operations of the company, including NGOs, civil society organizations, etc.
Summary of Arising Issues from Public, Management and Auditor Response
There are some cases of fires and the company is quick to help as the company has adequate fire fighting equipment. The company informs about the complaints/grievance delivery mechanisms through its direct supervisor or indirect supervisor (manager). If there are employee complaints, the company was responsive enough to respond within a month, and at the earliest within a week.
Communications regarding a request for information, conflict resolution and requests for assistance are submitted to the head of the company through the PR department. There is support from businesses, Independence Day event assistance and village cleanliness, for example. At the opening of the PT Tebo Indah land area, the land belongs to the people who submitted to the company through the 75:25 revenue sharing systems.
Will be maintained - Will be maintained - Will be maintained - Will be maintained - Will be maintained. The company has owned a permit for land application and temporary storage of hazardous waste, and it is still within the validity period. These are fires in 2015 with a total burning area + 300 Ha, the company has made the report and the agency has carried out an investigation with the result that the fire was not caused by PT.DMIL.
Will be maintained - Will be maintained - Will be maintained National Land Office of Lubuk Linggau City. Will be maintained - Will be maintained - Will be maintained - Will be maintained Environmental Agency of Tebo District. Latest surveillance was carried out in June 2016 with the result that the company could not show the test results of air and water wells, temporary storage of hazardous waste is still missing symbols.
CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Consultation of stakeholders to Nearest village and local community leader MES Consultation of stakeholders to government institution MR Review of previous visits deviation ( ST-2) ARD/ YM. Consultation of stakeholders for carrier of CPO and PK ARD Clarification of public consultation and field observation ARD/ MES/ MR/ YM Wednesday 29 June 2016.
Formal Sign-off of Assessment Findings
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program