Digital Project Worksheet
Date__________________________Project Name __________________________________________________________________
Project Manager________________________________________________________________
Other Project Staff______________________________________________________________
Project Description______________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Target Completion Date__________________________________________________________
Target Repository
☐ AURA ☐ JSTOR Forum ☐ Historic New York ☐ Other______________________________
☐ Project manager has established that sufficient information is available to provide useful metadata
Metadata scheme: ☐ Dublin Core ☐ VRA Core ☐Other______________________________
☐ this project requires that a new collection be established in the repository
☐ this project requires a new data entry template
Rights
☐ source materials are in public domain
☐ source materials are owned by Alfred University
☐ copyright holder is willing to confer distribution rights and documentation is on file
☐ at least two attempts have been made to contact the copyright holder without success, the material does not pose an undue risk, and documentation is on file
Preservation
Is long-term access to digital surrogates a project goal?
☐ yes ☐ no
Is the original material fragile? If yes, please describe any special handling requirements:
File Management
Scanning/file conversion standards:
Master file ☐ Required File type: Resolution:
Access file ☐ Required File type: Resolution:
Thumbnail ☐ Required File type: Resolution:
File Naming Conventions
Master files ____________________________________________________________________
Access files ____________________________________________________________________
File Storage Location:____________________________________________________________
______________________________________________________________________________
Post imaging workflow requirements (All edits should be made on derivative and not the Master File)
☐ crop background ☐ de-skew ☐ check for all pages and page order ☐ color correct Project Notes
Project Maintenance
Project Checklist
☐ Project presented to Archives and Digitization Teams for input
☐ Project file created
☐ Materials gathered
☐ Staffing assigned and trained
☐ Equipment identified
☐ Metadata requirements documented
☐ Collection created in repository
☐ Metadata template created
☐ Scanning completed
☐ Post-imaging work completed and reviewed by Project Manager for quality control
☐ Metadata reviewed by Project Manager
☐ Metadata and images uploaded to repository
☐ Master files moved to dark storage
☐ Project evaluation completed and discussed with Archives and Digitization Teams
Date of Project Evaluation________________________________________________________
Project Evaluation Notes
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Revised April 2020
