Global Competencies Program
Excursion Study 2023 Japan
First Meeting: April 28th, 2023
Excursion Study in Brief
Study Excursion is an annual program conducted by ITS Global Engagement to give international
exposures for ITS students. By having this program, ITS students are expected to construct global
perspectives and enrich the understanding of multicultural points of view.
ITS IUP students will get scholarship amount Rp 3.000.000. This funding support can be used for
offline international exposures program such as study excursion, exchange, internship, and joint supervision for final project.
To be eligible for 3 credits towards claiming
International Exposure, students are required to participate in the entire program, including the pre- program, on-site program, and post-program
activities. Failure to do so will result in students being ineligible to receive the 3 credits for International Exposure.
General terms and conditions.
ITS GE determines the cost for the (tentative) destination countries Each country has a different estimated cost
Students determine the country for SE, based on the list that has been provided by ITS GE
Students pay in full according to the estimated cost that has been determined by ITS GE from the list that has been provided for SE
Students collect a statement letter that stating they are willing if the funds that have been paid are not returned if the student unilaterally does not participate in SE
The reimbursement scholarship procedure is as follows: collect SPJ by attaching a boarding pass, pictures, immigration stamp, any other related documents (to be confirmed)
Passport must be active/valid for at least 6 months as of July 2023
PCR Test fee are the responsibility of each student. (The PCR procedure adjusts to the policy applied at the time of departure)
Visa processing is carried out in groups per SE destination country, but it is still the responsibility of each student Scholarship Scheme:
ITS GE offers a scholarship to IUP students who participate in this program. The scholarship amount is Rp 3.000.000, which can be obtained through reimbursement by submitting a letter of responsibility (SPJ) along with boarding passes, photographs, immigration
stamps, (and any other related documents that soon to be confirmed) to ITS GE.
General terms and conditions.
ITS GE also offers a scholarship to Regular students who participate in this program. The scholarship amount is Rp 3.000.000 for European destinations and Rp 2.000.000 for Japan, which can be obtained through Funding Support scheme.
Further details about Funding Support you may find on this link
https://www.its.ac.id/international/its-goes-global/students/funding-support/
General terms and conditions.
Pre Program (Online) On-site Visitation
Post Program
International Exposure obligation: IUP Students must complete every agenda held by ITS GE to get 3 credits score (SKS)
To fulfill this 3 credits score (SKS), this program will be conducted in 3 phases,
All participants must participate in this scheme to get 3 credits score (SKS) so that this
program can be counted as International Exposure
3 Phase to get 3 credits (SKS)
Phase 1: Pre Program
Batch 1: Society 5.0 Hosted by Kumamoto University
Batch 2: Short Program Hosted by Soka University, to-be confirmed Phase 2: On-Site Visitation
Batch 1: Visiting Shibaura Institute of Technology and participating within the programs arranged by SIT
Batch 2: Visiting several universities in Tokyo (Waseda University, Keio University, Tokyo Institute of Technology, etc.), and some public places in Tokyo
During the on-site program, ITS GE provides students with tasks or worksheets that they are required to complete.
Phase 3: Post Program Sharing session in FS2
Learning Diary, Reflection, Closing
Deposit Payment
To secure their participation in the program, students are required to pay a deposit of Rp 5.500.000,- which covers accommodation, program fee, and emergency fund.
This payment is Compulsory.
Payment should be made to the following account:
Account Name: Emharis Gigih Pratama Account Number: 003643737376
Bank: Bank Danamon
Once the payment has been completed, students must confirm it by filling out this form:
https://its.id/SubmitPaymentSE2023
Deadline: May 8, 2023
Statement Letter
All students must fill out the statement letter to follow every ITS GE Regulations The letter must be submit no later than May 12th 2023
Please kindly check and use the format here https://its.id/TemplateStatementLetterSE2023Jepang Submit your Statement Letter here https://its.id/SubmitStatementLetterSE2023Jepang
Deadline: May 8, 2023
Group Allocation
We have distributed you into 6 (six) groups.
Please kindly check here https://its.id/SE2023Jepang *
Group distribution is determined by the readiness of students' passports, and cannot be challenged.
However, ITS GE reserves the right to adjust the distribution based on students' payment status.
*We will update any information regarding your excursion there, including itinerary, accommodation, etc.
We need 6 Captains an Vice Captains for each group, who wants to be volunteer?
Lead the discussion about which flight to take from Indonesia to Japan and from Japan to Indonesia. Consider various factors, such as budget, schedule, and convenience, to make an informed decision.
Determine the method of booking the flights. Explore different options, including buying independently through travel apps like Traveloka or Tiket.com, or through a travel agent. Choose the most efficient and cost-effective method based on the group's preferences.
Take notes and report to ITS GE if any of their group members will depart or arrive separately. Communicate with ITS GE to inform them of any changes to the group's travel plans and ensure that all members arrive and depart safely.
Determine the money exchange method. Research the best way to exchange currency and inform the group about the options available.
Lead and coordinate the group while in Japan. Ensure that everyone follows the itinerary, knows where to go, and stays on schedule. Will also be available to address any concerns or issues that arise during the trip to ITS GE.
Collect the task/worksheets of the group members. Ensure that everyone submits their assigned tasks on time and to the required standard. Provide guidance and support as needed to help everyone complete their work successfully.
Helping out the Captain :) Captain(s) main task:
Vice Captain task:
Both Captain and Vice Captain will get certificate from ITS GE
Batch 1 Itinerary:
Day 1, Monday, July 3/ July 17 - Arrival at Japan
Day 2, Tuesday, July 4/ July 18 - Introduction of SIT, Campus Tour, Lecture of SIT Lecturers, Cultural Workshop (Yukata, Calligraphy) Day 3, Wednesday, July 5/ July 19 - Visitation: Industry, Public Library, Sub-Way Museum, Tokyo Metropolitan Building
Day 4, Thursday, July 6/ July 20 - Student Presentation, Visitation: Fire Fighting Department, Science Museum, Ueno Museum, Free Time Day 5, Friday, July 7/ July 21 - Hotel Check out, Free time, Departure to Indonesia
o On-site Program (in Japan, batch 1: 3-7 July, batch 2: 17-21 July)*
*Tentative Agenda
Japan
Shibaura Institute of Technology - Toyosu Campus Ueno Museum Yukata Try on
Batch 2.a Itinerary*:
Day 1 - Arrival in Tokyo
Day 2 - Visit Tokyo Institute of Technology and Keio University Day 3 - Visit Soka University and Chiba University
Day 4 – Visitation: Public Library, Sub-Way Museum, Tokyo Metropolitan Building Day 5 - Hotel Check out, Free time, Departure to Indonesia
o On-site Program
Japan
Batch 2.b Itinerary*:
Day 1 - Arrival in Tokyo
Day 2 - Visit Waseda University and SIT - Omiya Campus
Day 3 - Visit Tokyo Agricultural University and Tokyo University
Day 4 - Visitation: Public Library, Sub-Way Museum, Tokyo Metropolitan Building Day 5 - Hotel Check out, Free time, Departure to Indonesia
o On-site Program
*tentative and date to be confirmed
Tokyo Metropolitan Building Tokyo Institute of Technology
Keio University Waseda University
Estimated Cost: Rp 18.000.000**
A round-trip ticket Rp 12.000.000**
*Accommodation Rp 3.000.000**
*Emergency Fund Rp 1.500.000 Visa Rp 500.000
*Program Fee Rp 1.000.000
*to be paid to ITS GE
**the amount of estimated cost is subject to change
