You'll notice that the exercises begin with instructions telling you exactly where to click on the screen. In the Task tab ribbon, click the Inspect command drop-down arrow.
Customizing the Quick Access Toolbar
Creating a New Project
Entering Tasks
Entering Summary Tasks
Entering Milestones
Entering Recurring Tasks
Entering Overhead Tasks
Inactivate Tasks
Deleting Tasks
Estimating Durations
Finish Surface 1 day Set Up Frame 10 days Install Exterior 10 days Install Inside 15 days Build Frame on Ground 8 days Raise Frame on Walls 1 day Complete Roof 6 days. We will not enter a duration for the overview task yet, as we will manually set it based on the project duration during a later exercise.
Using Estimated Durations
Using Interval Estimates
Entering Contingency Tasks
Entering Work
Let's revert the Gantt Chart view's default input table and make all tasks "Task Mode" in the Auto Schedule. Last but not least, we will change the task type of tasks to fixed duration rather than effort.
Entering Assumptions
Entering Task Cost
Creating Dependencies
Entering Multiple Dependencies
Adding Lead and Lag to Dependencies
Managing Dependency Types
Reviewing Successors
Using the Task Inspector
Place your mouse cursor on the finish date of the Concrete pouring task and read the message. Re-schedule all manual tasks automatically Note that the duration of the Prepare Site task is again 5 days.
Viewing the Project as a Network Diagram
Setting Up Resources
Double click on Imamu Bello (if double click doesn't work select right click and select Info) 9.
Creating Calendars
Applying a Calendar to Resources
Changing Resource Calendars
Applying a Calendar to Projects
Applying a Calendar to Tasks
Assigning Resources
Select the Set Forms task in the table behind the dialog box and note how the dialog remains visible 8. Bello and type 25% in the Units column to indicate that we will assign Imamu part-time. In the Project tab ribbon, click the date under Status Date, and in the Status Date dialog box, in the Select Date field, enter or select Sun 7/1/12 17.
Right-click the Build Frame on Ground taskbar in the lower half of the screen, point to Reassign To, and click Winny Nguyen. Note how all status meetings have a task limitation highlighted with a calendar icon in the Indicator column.
Budgeting Cost
In order to allocate a budget to a project, we need to open the usage view and include the details of the budget costs. On the View tab ribbon, click the top half of the Use Task command. Right-click anywhere on the grid to the right of the splitter bar and select Detail Styles.
In the Detail Styles dialog box, on the Usage Details tab, in the Available Fields list, select Budget Costs and click Show. Type in the budget cost details of the budget resource allocation to the House project from July to October 2012.
Managing Task Types
If we were to change the task type to fixed units, you will see how Microsoft Project recalculates the duration. In the Task Form view (the bottom half of the screen), in the Task Type field, select Fixed Units, click OK, and you will see that the duration was. Since pouring concrete is a full-time activity that takes 16 hours, we will have to ask Carlos to work full-time instead of part-time.
Click OK in the Microsoft Project dialog box. You can now see that the Pour Concrete task starts at 8:00 based on Carlos' calendar. The Install Interior task now overlaps with Labor Day, causing the Microsoft Project dialog box.
Managing Effort Driven Tasks
Identifying the Critical Path
Reducing the Project Duration
The duration of the Install Interior task has changed from 15 days to 7.5 days because we have added a resource and the work can be shared. Contingent task completion represents the actual project completion date, which is Friday 9/28/12. In the Oversight task Duration column, type 65 days, so the end date becomes Friday 9/28/12 Oversight task is still critical, why?.
In the Oversight Task Duration column, enter 64 days, so that the end date becomes Thursday 9/27/12 and such that the task is no longer critical. The trailing split is a delay that is a forced delay added to the end of the task to fit the schedule with some scheduling constraints.
Entering Deadlines
Entering Constraints
Identifying Resource Overallocations
Go to the resource chart view and select Mary James by scrolling horizontally to the left of the split bar. Those periods in which a joint allocation occurs are indicated by a horizontal red line above and below the allocation(s), and the allocations are represented by task bars.
Leveling the Workload
In the Microsoft Project dialog box, click Skip. Microsoft Project indicates that it cannot resolve the overcrowding of the Pour Concrete task. Take a look at the taskbar of the Oversight task and you will see that Microsoft Project has split the task Note that Microsoft Project only delays tasks and . In the Task Information dialog box, on the General tab, in the Priority field, enter 1000.
The view shows that the Control and Interior Installation tasks are competing for Mary James. In the Leveling Delay column of the Install Interior task, enter 44 edays, which is the number of calendar days until the end of the Oversight task.
Using Work Contours
Setting the Baseline
On the View tab bar, click the bottom half of the Gantt Chart command and click Tracking Gantt The dark gray bars represent the baseline and the blue and red bars represent the current schedule. Many organizations have a change management process that requires the baseline to be reset after a schedule-impacting change request has been approved. On the Project tab bar, click Set Baseline and click Set Baseline one more time.
Interim baselines can also be exposed in a Gantt chart, but you can only expose three baselines at a time. However, in the table you can include as many (baseline) columns as needed for any reports.
Updating the Schedule
On the Task ribbon, click the arrow next to the Mark on Track command and click Update Tasks. In the Update Tasks dialog box, in the Actual Duration field, overwrite the current value with 3d and click OK. In the Actual section, in the Start field, type or select Tue 7/3/12 and click OK.
On the ribbon's Format tab, select Work and observe the available columns in the lower half of screen 40. Note that you may need to adjust the time scale and scroll to the task to see the view as shown in the screenshot.
Rescheduling Uncompleted Work
We learned that we need to minimize constraints, but in this example, the constraint on the Set Shapes task would like to cause no further problems because the time before the constrained task is in the past. Advanced tab, in the Restriction type field, select As soon as possible and click OK. This removed the restriction and we made sure we didn't schedule any pending work in the past.
Analyzing Variance
In the Progress Bars dialog box, under Current Progress Bar, check Display and click OK. Note the red line running across the Gantt chart vertically with exceptions on the left representing sliding tasks. Since the progress bar is drawn at the end of the selected status date, you could choose Sunday as the status date so that the progress bar appears at the beginning on Monday. Observe how the actual task costs are added to the project summary task (line 0).
For example, if more work is done with less budget, then the EVM will show that the project is ahead of schedule and under budget. In the More Tables dialog box, click Earned Value, click Apply, and review the columns.
Sorting, Filtering, and Grouping
Make sure Show in menu is selected; this will ensure that our filter can be selected through the ribbon without having to go to the More Filters dialog box first. In the Field Name column, click the first blank cell, click the arrow that appears, browse to and click Milestone, and press Enter. In the Group Definition dialog box, in the Order column, select Descending, that is, critical tasks ordered as.
Formatting
For best results, do not temporarily display critical tasks in the Gantt chart, as this will make the style look different. You can also change the style of different types of rows (tasks, summary tasks, milestones, etc.) according to the selected styles. On the Format ribbon, click Format, click Line Styles, and review the available options.
On the Task tab bar, click the bottom half of the Gantt Chart command and click Reset to Default 12.
Customizing Views
In the Title column for the duration, type "More likely," which is another way to enter a title instead of renaming a field. On the View tab bar, or the Task tab bar for that matter, click the bottom half of the Gantt Chart command and click More Views. In the Define New View dialog box, make sure Single View is selected and click OK.
A combo view allows you to configure a view that displays two views at once in the top and bottom half of the screen. In the Display field, select Task Sheet, which is like the Gantt Chart screen, but without a Gantt Chart 37.
Printing and Exporting
On the Task ribbon, click the arrow for the Copy command, and click Copy Image. Right-click the Project Completed milestone in the timeline view and change the font size to 14 39. Click the % Complete box and browse the Filed list on the right, select different fields.
In Report Tools Design ribbon select Table, click on it and examine the field list in a pan on the right. Select Resources from the Field List on the right pane and examine the change to the cart.
Creating a Resource Pool
And don't copy project 1 and save it as project 2 as that will prevent you from connecting to the resource pool. After assigning resources to tasks in both project plans, let's make a change to a resource in the resource pool to see how it affects the sharing project plans. In the Resource Information dialog box, on the General tab, in the Units column, change 100% to 50% and click OK.
In the Microsoft Project dialog box, click OK to update the resource pool to reflect changes for all open share projects. Close the resource pool (don't try to save it as it was opened read-only with the project plan).
Creating a Master Plan
In the Open Resource Pool Information dialog box, ensure that Open Resource Pool to view allocations across all share files is selected and click OK. This dialog box is a function of the shared resource pool, not the master plan.
Creating Links between Projects
