Time Bound Plan
Bayu 2019 Gunung Bayu 2019 Simalungun, North Sumatra Certificeret september 2019 Tanah Itam Ulu 2019 Simalungun, North Sumatra Certificeret den. Tinjowan 2019 Simalungun, North Sumatra Certificeret marts 2019 Aek Nauli 2019 Simalungun, North Sumatra Certificeret marts.
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Assessment Process
Bachelor in Agriculture, from the Department of Agricultural Agronomy, Faculty of Agriculture, University of Gadjah Mada. In this audit, he assessed the aspects of legality, SCCS, TBP, partial certification and best management practices of farming and processing.
Locations of Assessment
Observation and interview with worker-related oil palm nursery, preparation of replanting, working environment and employment. Observation and interview with harvesters related to FFB harvesting activities, fruit quality, working environment aspects and employment.
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Stakeholder contacted Please find appendix 1
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
The internal control carried out by the company is in the form of internal audit activities carried out by the Internal Control Unit (ICU). For the period 2019, there is a record of audit results in the form of an Overview document.
Estimated certified product recorded in the latest assessment report and certificate, as well as in the RSPO IT platform. Based on the table above, you know that there is no FFB overproduction or counter-credit during the license period.
The unit of certification respects human rights, which includes respecting the rights of Human Rights Defenders
The company can demonstrate the existence of standard communication and consultation procedures, as stated in the SOP for internal communication and handling of employee complaints (internal), no. In addition, there have been no complaints or disputes between the company and the surrounding community in the past year. The company is a nationalization of Dutch colonial companies where the initial process of land acquisition is not done through land acquisition and compensation.
Based on the information from the management, it is known that the company also does not have a short-term or long-term plan for new land expansion by compensating the land rights to other parties. The company is the nationalization of Dutch colonial companies, where the initial land acquisition process is not carried out through land acquisition and compensation from user rights or customary rights.
The right to use the land is demonstrated and is not legitimately contested by local people who can demonstrate that they have legal, customary, or user rights
The company respects the rights of people in the local communities affected by the company's activities. These rights are listed in the CLA in accordance with routine socialization provided by the company. The results of interviews with workers (harvesters, sprayers, warehouse attendants and mill operators) and union representatives know that workers have an adequate understanding of their rights (wages, overtime, incentives, fines, etc.) listed in the CLA and are consistent with routine socialization provided by the company.
The results of interviews with workers (pickers, warehouse officers and miii operators) and union representatives know that workers have an adequate understanding of their rights (wages, overtime, incentives, benefits, etc.) listed in the CLA in accordance with routine socialization which is given. by the company. The information on freedom of association listed in the Company Regulations has been carried out regularly.
No forms of forced or trafficked labour are used
The employee grievance mechanism is included in the SOP for Internal Communication and Handling of Employee Complaints (Internal), No. 13 (Revised 1) with effect from January 2, 2015 and there is an SOP for Communication and Consultation with the Community No. In the described procedure that the company guarantees the confidentiality of the reporter and the reporting of shame or incident (whistleblower) if requested.
Interview results: Workers such as spray crews, storekeepers and the mill operator are known to be aware of the grievance mechanism. There has been no complaint regarding sexual harassment, violence at work/reproductive rights in the last year.
The unit of certification ensures that the working environment under its control is safe and without undue risk to health
Based on the results of the field visit to the car wash in Dolok Sinumbah, it is known that the car wash followed the company's procedures. Based on the results of the documentation review and interview with the management, it is known that the company does not use air spraying. Based on the results of the visits to the apartments at Dolok Sinumbah and Balimbingan Estate, it is known that the company has constructed the final disposal site in accordance with the SOP.
The company has also shown a map of the type of land Balimbingan Estate with a scale of 1: 50000. Based on the results of interviews with the management of the company, it is known and the document review of the area of the statement is known that there is no new planting by the company.
Conformity Checklist of Certificate and Trademark Use
Evidence of permission or approval certificate and trademark from Certification Body
Implementation of certificate and trademark used by Client comply with size and type
Implementation of Certificate and Trademark is not used on product X or√
Summary of RSPO Partial Certification
Compliance of the non-certified management units of PT Perkebunan Nusantara (PTPN) IV with the rules for partial certification was determined by external assessment carried out by RSPO Accredited Certification Body in accordance with RSPO Certification System clause 4.2.4. PT Perkebunan Nusantara (PTPN) IV informed the TBP progress, MUTU considered that PTPN IV meets the RSPO requirement for TBP. MUTU verified partial certification for the non-certified unit's subsidiary of PTPN IV based on their time bound plan.
There are three (3) non-certified plants and eleven (11) non-certified PTPN IV estates, the MUTU auditor confirmed positive assurance regarding the company's internal audit and supporting evidence and all information from other sources. All plantations established since 2005 have been made in accordance with the applicable laws of the country and that there is no evidence of non-compliance with the law on any of the non-certified holdings not listed above.
Un-Certified Units or Holdings
The company has followed the RSPO requirement regarding the New Planting Procedure and the Repair and Compensation Procedure. The Company has a mechanism for handling complaints and grievances in the Internal Communication and Employee Grievance Handling SOP (internal) (No. The Company has a policy to protect the identity of the Whistleblower that is declared in the Whistleblower Management System documents Whistleblowing Complaints (Whistleblower System) PT Perkebunan Nusantara IV (Persero) in 2013 in Article 10: Protection for Journalists.
The company has a complete list of regulations in the second half of 2019, including local regulations, national regulations and international regulations. The company maintained a list of rules and regulations with the Head of General Affairs and Human Resources Department in the second semester of 2019 and distributed them in hard copy and soft copy to each division office.
Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at ASA-1
June 2019
June 2019
Make a commitment to implement the river border management mechanism, including HCV area Assessor Evaluation and Conclusion (filled by auditor):.
May 2019
June 2019
Minutes of the chemical mixing socialization on April 8, 2019 at the Department I office, attended by 61 spray workers and foremen. Minutes of the chemical mixing socialization on April 8, 2019 at the Department II office, attended by 69 employees and spray foremen. Minutes of the chemical mixing socialization on April 8, 2019 at the Department III office, where employees and spray foremen attended with a total of 70 people.
Minutes of socialization mixture of chemicals on 8 April 2019 at the Department VI Office, where there were participants. Minutes of socialization of procedures for implementing chemistry on 8 April 2019 at Department I Office, where employees and spray foremen with a total of 10 people participated.
March 2020
From the evaluation results, it was found that the average employee has a good understanding of the procedure for mixing chemicals. The company must first answer the auditor's questions in the root problem analysis and corrective action column. There is no monitoring of the use and condition of PPE in accordance with the identification of the risks made which is carried out on a monthly basis.
There is no PIC assigned to monitor the use and condition of PPE and the implementation of OSH in the company's operational area. Monitoring the use of PPE in accordance with the identification of the risks established by the company on a monthly basis.
May 2019
Identify personal protective equipment and OHS hazard identification for the period 2019 for the processing unit, inform the type of work, identify hazards and risks and types of PPE provided. PPE monitoring at Dolok Sinumbah POM processing unit in April 2019, types of safety shoes, helmets, masks, leather gloves, dust goggles, ear plugs, ear muffs, leather gloves, chemical goggles and aprons 3. PPE monitoring at assets for April 2019 in Afd I in section V for types of PPE: shoes, helmets, masks, gloves, glasses, aprons.
Proof of request for replacement of damaged PBT, proof of purchase of PBT, and report on the replacement of PBT performed on 12 April 2019 for estate and POM, type of shoes, gloves, goggles, boots, chemical masks, helmets, rubber gloves, leather gloves, dust goggles, chemical goggles and chemical apron. Evidence of socialization of job risk identification on 12 April 2019 followed by 50 POM employees and Evidence of HIRAC training evaluation and use of PPE on POM employees, but there is no evidence that socialization was carried out to all POM and Estate employees not.
June 2019
Evidence of evaluation of effectiveness of training and socialization of HIRAC, PPE and PPE replacement mechanism and evidence of socialization of special officers in monitoring PPE in Balimbingan estate with a total of 10 officers (equipped with duties and responsibilities). Results of PPE monitoring in technical activities, nursery, afdeling I, afdeling III, afdeling IV and Afdil II of Balimbingan Estate on 24 April 2019. Evidence of PPE monitoring for Balimbingan Estate carried out on 24 April 2019 in the engineering section, nursery, Afdeling IV, Afdeling III, Afdeling II and Afdeling I, informing the type of PPE examined and the condition of the PPE.
Bahjambi: Minutes of socialization on handling women's issues in the Balimbingan Estate on 8 March 2019 with the participation of 47 participants. Socialization activities have not been carried out for all existing female workers in Balimbingan Estate and Dolok Sinumbah Estate.
May 2019
Identification of Findings, Corrective Actions and Observations at ASA-2
- Opportunity for Improvement
- Noteworthy Positive Components
Do not apply chemicals in the area of the water body, the management is done manually / mechanically 4. Monitoring of the condition of the area around the water body of the Balimbingan Estate in April 2020. Documentation of the removal of oil palm in the border area of the Aek Moyam River in Sect II Balimbingan Unit Dolok Sinumbah Unit.
Photo documentation of the demolition of oil palm plantations on the edge of Bolon river block 18 N near Afdeling. Photo documentation of the demolition of oil palm plantations on the edge of the Bolon River Block 18 N at Afdeling II.
Summary of Arising Issues from Public and Auditor Verification
Based on the results of the interviews, it emerged that CV Rio Mandiri started a partnership in 2016 and worked together in the field of FFB Transportation. It has 18 trucks spread over Department 1, Department 3 and Department 4, employs 24 people and is equipped with PPE in accordance with company regulations. In addition, documentation has shown that payment for the contractor's results has been made as agreed and on time.
CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Assessment Program