SCOPE OF THE CERTIFICATION ASSESSMENT
Assessment Standard Used
Organisation Information
Type of Assessment
Locations of Mill and Plantation
Desa Pabatu/Naga, Kecamatan Tebing Tinggi, Kabupaten Serdang Bedagai, Provinsi Sumatera Utara, Indonesia.
Description of Area Statement
Planting Year and Cycles
Description of Mill and Supply Base
Estimate Tonnage of Certified Product
Other Certifications
Time Bound Plan
ASSESSMENT PROCESS
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
WWTP (1 operator) On-site observation and interview regarding ban on entry to WWTP, drain, sewage testing. Chemical storage (1 worker) Observation and interview with 1 worker about material handling, occupational health and safety and handling of hazardous materials. Hazardous waste storage (1 worker) Observation and interview related to occupational health and safety, material handling and hazardous waste management.
Observation and interview with the picker regarding fruit maturity, safe work practices and also worker welfare. Medical waste storage (2 workers) Observation and interview regarding occupational health and safety, material handling and hazardous waste management. ČN Pabatu Hospital Observations in the field and interview regarding the ban on entering the ČN, drainage, sewage testing.
Stakeholder Consultation and Stakeholders Contacted
Observation on safe work practices and interview with the spraying workers related type of pesticides used according to the procedure and also worker welfare. Field observations on EFB application and interview with the worker related to the procedure, safety and health and also worker welfare. Housing Dept 3 Observing the availability of infrastructure such as employee housing facilities, water facilities, educational facilities, religious facilities, health facilities and sports facilities.
Observation and interviews regarding washing of work tools, PPE spraying teams and handling of containers of used pesticides. Land Application Block 05D Dept 3 Observation on the condition of the flatbed, indications of spillage or overflow of liquid waste, and interviews with employees regarding duties, responsibilities and aspects of work.
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
Based on an interview with employees at the estate and the factory, it is known that they have insight into the ethical behavior of the company. Based on interviews with the communities and field observations, no significant disputes or any disruption to business in those areas were found. Based on interviews with communities, it was also known that no land compensation took place.
Based on an interview with an employee at the estate and factory, it is known that both the employee and his family are registered with the health insurance company (BPJS Kesehatan). The document records the date of the letter, the letter number, the sender of the letter, the subject and the follow-up. Stakeholders' information request concerns aid proposals and mandatory reporting data. Based on an interview with employees on the estate and in the factory, it is known that employees understand how to file any complaints.
Based on an interview with Bah Sumbu and Naga Kesiangan Village, no complaint was filed with CH. Based on interviews with some employees in the factory and on the estate, it is known that they understand PKB (collective labor negotiations). Based on interviews with residents, it is known that there are no complaints about the housing facilities.
Based on interviews with labor unions, it is known that the labor union routinely holds meetings with members (workers). From field observation and interviews with spraying workers, it is known that there is no problem or complaint from the worker about discrimination. Based on the interview with the workers in the Estate, it is known that they understand politics.
But based on interview with the representative of Bah Sumbu and Naga Kesiangan Village, it is known that the company has implemented CSR program in these villages. Based on field observations and interviews with the workers in Gods og Mølle, it is known that there is no discrimination among them. Based on document review, interviews and field visits, it is known that the company did not expand the area of operation and that there is no more land clearing activity after 2005.
Summary of Assessment Report of Supply Chain Requirements
The site must have written procedures and/or work instructions or equivalent to ensure the implementation of all elements of the applicable specified supply chain model. The receiving site must ensure that purchases of RSPO certified oil palm products are compliant and that the following minimum information for RSPO certified products is made available by the supplier. The site will record the names and contact details of all contractors used for the processing or physical handling of RSPO certified oil palm products.
At its next audit, the site must inform its CB of the names and contact details of any new contractor used to process or physically handle RSPO-certified oil palm products. The delivery point must ensure that the following minimum information for RSPO-certified products is made available in document form: Name and address of the buyer. A description of the product RSPO certified Mass Balance model - The date the documents were issued;.
Tracking: When RSPO certified quantities are sold as RSPO certified to supply chain participants outside the refinery, the quantity is tracked at least annually. The organization shall provide appropriate training for personnel performing tasks essential to the effective implementation of the requirements of the Supply Chain Certification Standard. The website will only make claims relating to the use or support of RSPO certified palm oil products that comply with the RSPO rules on marketing communications and claims.
The SCSS module used at the Pabatu mill is mass balance (MB) because the mill receives FFB from both RSPO certified and non-RSPO certified properties. This person must demonstrate knowledge of site procedures for implementing this standard. The site must record and balance all RSPO-certified FFB receipts and RSPO-certified CPO and PK deliveries every three months.
The certificate holder has a record and balance of all RSPO FFBs received and deliveries of RSPO certified CPOs and PKs.
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
All plantings in the management units of PTPN IV are old plantations that were planted before November 2005. The company has SPO of the conflict area management no. 4 (revision 2) January 2, 2015 has explained that the solution to the problem of the conflict area is by negotiation involving the head of the dispute area and determine the compensation made by negotiation until they reach an agreement. There is no information from the public source and the RSPO website about any labor conflicts for non-certified units of the group's subsidiaries.
The Company has a mechanism for handling complaints and dissatisfaction in the SOP for Internal Communication and Handling of Employee Grievances (Internal) (No. The Company has a policy to protect the identity of Whistle Blowing which is stated in. The Company has a complete list of regulations that include local regulations, national regulations and international regulations.
The procedure explains that those responsible for managing legal documents are the Head of General Affairs and Human Resources. The company has maintained a list of rules and regulations in the 1st semester of 2016 with the Directorate of General Affairs and Human Resources and distributed to each division office in hard and soft copies.
Identification of Findings, Corrective Action, Observations, OFI and Noteworthy Positive Components
The company shows evidence of improvement in the form of the 2019 Semester 1 RKL-RPL report, together with evidence of reporting to relevant authorities. The company placed an order for the delivery of safety shoes for employees to the supplier on May 21, 2019. There is no policy regarding the provision of PPE in the unit to replace damaged PPE pending completion of the procurement by head office.
Monitor the completeness and condition of PPE used by employees every month - To socialize PPE replacement mechanism to all employees using PPE. In May 2019, the company sent proof of improvement (correction) in the form of internal circular on Mechanism of EAT replacement. However, the company did not send evidence of corrections as submitted in the correction column.
Document monitoring of the completeness and condition of PPE that is in each Division and Pabatu POM. Evaluation documents on monitoring the completeness and condition of EAT that exist in each of the division and Pabatu POM. Documentation of monitoring the completeness and condition of employees' PBT in each division and Pabatu POM.
Based on a review of the documents of the labor contract between the company and CV Senang Jaya (No.: 04.04 / SPKP / BBT-MN / 54 / II / 2019) requires that the contractor is obliged to register his workforce in the occupational accident insurance program. During the verification of documents, it is not yet possible to show evidence of the contractor's work participation in the occupational accident insurance program. There is no assessment of compliance with the requirements in the performance of works performed by the seller.
The company also provided evidence in the form of a BPJS employment card scan from 13 CV Senang Jaya workers and proof of payment of the BPJS fee.
Summary of Arising Issues from Public, Management and Auditor Response
For input, please adjust the price of the garden's location, for now the price refers to the price of the terrain.
CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Supply Chain verification (FFB Reception, Vejebro), . Implementation of occupational health and safety aspect, implementation of employment procedure and mechanism aspect, security post, FFB sorting, processing activity, shipment CPO). Implementation of the environmental aspect, inspection for chemical storage, hazardous waste storage, fire control simulation, POME pond & land application. Interview with the Gender Committee, Worker's Union, , Worker's Cooperative (if any), local contractor (for mill and property), small farmers, third party supplier (if any), local NGO (if any).
Stakeholder consultations with affected communities surrounding plantations, indigenous peoples, local communities and previous land owners. Implementation of Agronomy Aspect (Harvest and Transport, Fertilization, Pesticide Application, Road Maintenance, Biological Control Monitoring, EFB Application), Occupational Health Implementation &.
Formal Sign-off of Assessment Findings
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program