SCOPE OF THE CERTIFICATION ASSESSMENT
Assessment Standard Used
Organisation Information
Type of Assessment
Locations of Mill and Plantation
Desa Benhes, Kecamatan Muara Wahau, Kabupaten Kutai Timur, Provinsi Kalimantan Timur, Indonesia. Desa Benhes, Kecamatan Muara Wahau, Kabupaten Kutai Timur, Provinsi Kalimantan Timur, Indonesia.
Description of Area Statement
Planting Year and Cycles
Description of Mill and Supply Base
Estimate Tonnage of Certified Product
Other Certifications
Time Bound Plan
DSN, certification bodies will ensure that these sources will be certified within three years of POM 4 RSPO Certified. The mill will develop and implement a plan to ensure that 100% of the associated small farmers and outgrowers are of certifiable standard within 3 years”.
ASSESSMENT PROCESS
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
Observation and interview related to water treatment procedure, water consumption calculation, working environment and employment aspect. Observation and interviews related to workers' competence, implementation of OHS (including medical checks), employment, waste management and grievance mechanism. Observation and interviews related to the washing of work tools, PPE spray teams and handling of used pesticide containers.
Stakeholder Consultation and Stakeholders Contacted
Observation in relation to the given facility, emergency response facilities and interviews with employees regarding working hours, wages, access to daily needs, policies, protection of female workers' reproductive rights. The interviews concerned the issue of environmental pollution, the issue of land conflicts, the company's contribution to society and the impact of corporate activities. The interviews covered the issue of minimum wage, worker welfare, general relief, sexual harassment, discrimination policy and grievance procedure.
Determining Next Assessment
Observation of employee facilities, handling of household waste, emergency response facilities, provision of clean water. Observation regarding the provision of clean water, waste management and leakage management in the water engine room, prohibition of application of chemicals around the tank. The public consultation regarding the DSN group (East Kalimantan region) was held in January 2018, there were no questions.
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
In accordance with current regulations, the company has included all employees in the Social Security Program (BPJS Kesehatan and BPJS Ketenagakerjaan). Section 1.2 of the SOP explains how to update the regulation and other requirements. The certificate holder has identified potential plantation pests such as leaf-eating caterpillar, rats, tiratabha, marasmius and ganoderma.
Based on the above explanation, the provision of a first aid kit for field operational activities is not in accordance with the Memorandum adopted by the Company. From the results of interviews with contractors, it is known that the employees have received training/socialization, such as socializing the use of PPE in the workplace. Based on interviews with the learning center staff, the basic training data for each employee is stored in the learning center.
In Conservation Area IV, enrichment has been gadually declared from the border to the central area. Based on field visits to the boiler station, every fiber and shell is used as fuel. The results of the interview with the internal stakeholders (union, gender commission and workers) mentioned that there is no issue related to the labor of children working in the company.
There is no harassment or abuse in the workplace and reproductive rights are protected. In the procedure described, the company guarantees, if requested, the confidentiality of the reporting identity and the disclosure of the scandal or incident (whistleblower). They have the recruitment process within the company and comply with applicable employee acceptance procedures.
Summary of Assessment Report of Supply Chain Requirements
The site must have written procedures and/or work instructions or equivalent to ensure the implementation of all elements of the applicable supply chain model specified. This person must be able to demonstrate awareness of the organization's procedures for implementing this standard. Question: Has the site established contracting procedures, agreements and maintains legal ownership of products during contracting.
The site will notify its Certification Body at its next audit of the names and contact details of any new contractor used for the processing or physical handling of RSPO certified oil palm products. A description of the product, including the appropriate supply chain model (identity preserved, segregated or mass balance or the approved abbreviations);. Has the organization registered their transactions in the RSPO IT platform. mills, traders, crushers and refineries only).
Tracking: When RSPO certified quantities are sold as RSPO certified to supply chain participants outside the refinery, the quantity is tracked at least annually. Yes, POM 4 has met supply chain reporting requirements through the RSPO IT platform. The organization shall provide appropriate training for personnel performing tasks essential to the effective implementation of the requirements of the Supply Chain Certification Standard.
This person must be able to demonstrate knowledge of the site procedures for implementing this standard.
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
Smallholders (KM5, KM8, KM9, KM10A, KM10B, KM10C) and land clearing took place after November 2005, but HCV identification took place before land clearing. NPP verification PT Dharma Intisawit Lestari and PT Karya Prima Agro Sejahtera was conducted by TUV from March 21-24, 2016 and is awaiting the results of the assessment by RSPO. NPP verification PT Putra Utama Lestari was conducted by Mutuagung Lestari from 2 – 5 June 2016 and is awaiting the results of the assessment by RSPO.
PT Kencana Alam Permai, PT Prima Sawit Andalan and PT Dharma Persada Sejahtera carried out NPP verification by PT MAL and assessed RSPO. There is no information from the public source and the RSPO website about any land dispute for the non-certified unit of the group's subsidiaries. There is no information from the public source and the RSPO website about any labor disputes for the non-certified unit of the group's subsidiaries.
Wetlike nie-nakoming, daar is 'n proses vir grondwettigheid van PT Dharma Intisawit Lestari, PT Karya Prima Agro Sejahtera, PT Putra Utama Lestari, PT Prima Sawit Andalan en PT Dharma Persada Sejahtera.
Identification of Findings, Corrective Action, Observations, OFI and Noteworthy Positive Components
In the 8th point there is an explanation of the ban on cooperative members to sit on the fertilizer truck cab. In the memo mentioned that the standard of the first aid box refers to the Manpower No.15 Year 2008 on First Aid Case in the Workplace which contains 21 items. Block B38 Section 2 LJ1 Estate, manual and harvesting activities, foreman does not carry first aid bags.
Block A35 Section 2 LJ1 Estate, pesticide application activities, foreman carrying first aid bags but first aid case incomplete as regulated. Foreman chemist and manual maintenance at Division 2 LJ1 Estate did not understand the provisions of the contents of first aid kits, as many as 21 items. Assistant department at the morning briefing to check the completeness of the contents of the box or pocket first aid kit.
The company showed the documentation of the socialization on first aid, which was carried out on April 03, 2018 and was supplemented with a list of participants consisting of the field manager. In addition, there is documentation for handing over the content of first aid to a child for the Field Manager of Division 2 LJ1 Estate in accordance with the Memorandum established by the company. For the other units, the company carried out a thorough review of the availability of first aid equipment at the workplace for all units within the scope of certification in accordance with the aforementioned Memorandum.
The above is intended to ensure the consistency of the implementation of the first aid equipment in the field as a whole, the company was established in accordance with the Memorandum and to avoid the incompatibility of the upgrade to the Major during the following control activities.
Summary of Arising Issues from Public, Management and Auditor Response
FFB prices are determined by the Agency for Plantations, members of the cooperative unit can find out about it from the management of the cooperative. The company delivered the monthly production of the small farmer to the following cooperatives, and the management of the cooperative reported and distributed the results to each member. The management of the cooperative unit can determine/control the monthly production through the proofs of the FFB weighing results, which the operator (driver) of the FFB transport returns and hands over to the management of the cooperative unit.
Partnerships between communities and companies have also led to other productive activities, such as the transport of FFB from the estate directly managed by the Co-operative through the provision of trucks. The company offers the same opportunities for local contractors who want to work together, for example the procurement of FFB transport from the field to the mill. In the work contract, rights and obligations of both parties are described and also includes the payment system and protection for workers working with the contractors (including insurance and the provision of work equipment and PPE by a local contractor).
Timely payment in accordance with the clauses described in the document contract which is at the end of each month and can be settled at the bank in Muara Wahau Sub District. In short, the existing cooperative activities have accelerated economic improvement for the people in the local area. All employees are included in the BPJS Employment and Health Program. The company provides facilities for employee welfare such as housing, clean water, electricity, prayer facilities, educational facilities, clinics and sports facilities.
There are no issues related to discrimination, sexual harassment and the use of child labour.
CERTIFIED ORGANISATION ’ S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Implementation of Agronomy Aspect (Harvest and . Transport, Manure, Application of Pesticides, Road Maintenance, Biological Control Monitoring, EFB Application, Land Application) & Implementation of Occupational Health and Safety Aspect. Document Review, Review of Previous Visit Non-Compliance (ASA-2) and Public Consultation and Field Observation Response. Implementation of Agronomy Aspect (Harvest and . Transport, Manure, Pesticide Application, Road Maintenance, Biological Control Monitoring, EFB Application, Soil Application) & Implementation of Occupational Health & Safety Aspect and HCV Area.
Formal Sign-off of Assessment Findings
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program