He has experience working in the sustainable development department in private and state-owned oil palm plantations. The IC Assessment was carried out by measuring the sufficiency of implementation with the consistency of Koperasi Konsumen Tebing Tinggi Pangkatan Sejahtera against the requirements of the RSPO Independent Smallholder Standard, 6 November 2019 and the RSPO Certification Systems for Principles & Criteria and the RSPO Independent Smallholder Standard endorsed by the RSPO Board of Governors November 12, 2020. Some of the opportunities for improvement of MS-B results provided by the MUTU auditor to the administrative unit and the subject results will be verified in the next phase of the ASA-1 evaluation.
Stakeholder meetings were held to seek their views on the company's performance in relation to RSPO requirements and areas where they felt improvements could be made. At the beginning of each meeting, the interviewer explained the purpose of the audit followed by an assessment of the relationship between the stakeholder and the company before discussions continued. Data numbers from stakeholders were clarified by Koperasi Konsumen Tebing Tinggi Pangkatan Sejahtera as part of this report.
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
The system requirements for Group Formation and Management (including the Internal Control System) that are only applicable to the group manager
The Group demonstrates that they are legally formed .1
The cooperative has a policy related to the requirements to join the PSO Member Criteria and Requirements (No.: 1/SOP/SPA/ICS/KK-TTPS/IV/2021) which was established on 9 April 2021. The cooperative shows evidence of ratification of the requirements for farmer members, for example in the recording of the farmer's statement on behalf of Sutrisno, which was signed by him on October 28, 2021. Ensure that there are no forced labor practices in plantation operations and stop any forced labor practices that still exist.
This was also confirmed by the results of field interviews where the farmers admitted that they had signed all the demands. Based on the results of interviews with 19 sample farmers in the field, farmers who are members of cooperatives are able to demonstrate the requirements to become members of cooperatives, from the need for land ownership documents to the commitment to implement the RSPO principles.
The Group Manager is responsible for managing the Group for certification .1
Based on the interviews with the group members, it is known that they understand about the SHKB, such as the SOP and policies of the farmer group. Based on interviews with group managers, it is known that group managers have an understanding of the RSPO Standard for Independent Smallholders. P&C RSPO Socialization for Small Independent Owners on 25 September 2021, attended by 10 participants.
Based on interviews with the management and group members, it is known that group members have a fairly good understanding of the RSPO and the topics in the training and the training is conducted by competent speakers. Based on interviews with Group members, it is known that samllholder has a fairly good awareness of the RSPO, best management practices, HCV management, and social welfare is quite good. Members can also demonstrate their understanding of some aspects of the RSPO, for example on the implementation of OH&S in the field or best management practices.
The group Internal Control System contains documented policies and procedures for operational management
The group has a group Business Plan prepared with the participation and contributions of group members
The business plan of the cooperative is implemented in accordance with the planning results, and in its implementation, detailed annual and monthly activity plans are then reviewed every year by all members of the cooperative in parallel through representatives of each group, which are documented in the last management. review activity carried out on January 10, 2022. From the results of the management review, we can conclude that the realization of production exceeded the estimated production in 2021, which is 107%. The cooperative already has a very good system of storing and recording documents in the form of hardfile and softfile.
The results of interviews with members of the cooperative reported that they really felt the difference since joining the cooperative, for example, the increase in knowledge of oil palm management and assistance for needs in oil palm management such as fertilizer and PPE. The cooperative business plan is carried out in accordance with the results of the planning, where from the results of the management review it can be deduced that the realization of production has exceeded the estimated production in 2021, which is 107%. Based on interviews with the management as well, the cooperative has not yet done a financial audit report because the management was only formed in the first year, but the cooperative management is committed to doing a financial audit next year by third party parties to work together.
The ICS of the group is integrated with the Group’s Management Plan
The cooperative has a long-term plan made with a span of 4 years with a period of which was approved by the manager of the cooperative on December 18, 2020 by the entire management of the cooperative, which was made on the basis of a review meeting of management that included production estimates from 6 farmers. groups, such as The cooperative also shows the payment of salaries to each cooperative manager every month, on time every 5. The cooperative has a long-term plan made with a span of 4 years with a period of which was approved by the manager of the cooperative on December 18, 2020 from all management of the cooperative, which was based on a management review meeting that included production estimates from 6 farmers. groups.
In addition, the cooperative management also ensures proper data collection on FFB production, and approaches nearby factories to become buyers of the FFB produced in an effort to strengthen supply chain relationships. The cooperative business plan is implemented in accordance with the results of planning, with detailed consideration in its implementation. To ensure that all members complied with the independent smallholder standard, the cooperative's management conducted an internal RSPO audit of cooperative members, which was held on November 20-28, 2021, with the result of the audit being 6 were non-compliances that were corrected based on December 30, 2021.
The group has a procedure and system in place for the tracking of FFB
Based on field visits and interviews with group members, it is known that smallholder farmers have a reasonably good understanding of the RSPO, best management practices, HCV management and that social services are reasonably good.
The group documents and implements a system for the tracking of FFB
The group has a procedure and system for premium distribution
The Principle Criteria and Indicators that are applicable to both smallholders (as individual group members) and group managers
OPTIMISE PRODUCTIVITY, EFFICIENCY, POSITIVE IMPACTS AND RESILIENCE 1.1
Smallholders have capacity to effectively manage their farm
In line with the explanation in indicator 1.1 MS B, one of the trainings attended (training logs in September 2021) by farmers also discussed aspects of financial management such as selling FFB to farmers, starting with the allocation of certified FFB , recording sales. , to report to the head of the group of farmers. Farmers can also discuss with the management of the cooperative for the purchase of fertilizers and pesticide materials. The cooperative shows the PSO for the approval of the members No. 1/SOP/SPA/ICS/KK-TTPS/IV/2021 and a decree regarding the requirements for potential members for the RSPO KKTTPS certification, which includes the obligation to participate in the RSPO certification which is stated. in the farmer's declaration document.
The results of the interviews also showed that they felt a significant positive impact, with evidence of an increase in FFB production following the implementation of the cooperative's proposed GAP. Members also hope that the cooperative will continue to provide training to ensure continuous improvement. These activities are also monitored by the management of the cooperative, such as the registration of FFB production in the monthly activity report of the farm garden, which is registered by the landowner and its implementation is monitored by the cooperative extension officer, for example the registration of one farmer in January 2022, viz.
ENSURE LEGALITY, RESPECT FOR LAND RIGHTS AND COMMUNITY WELLBEING 2.1
- Smallholders have not acquired lands from indigenous peoples, local communities or other users without their free, prior and informed consent, based on a simplified FPIC approach
- There is no discrimination, harassment, or abuse on the farm
- High Conservation Values (HCVs) on the smallholder plot or within the managed area and High Carbon Stock (HCS) forests identified after November 2019 using the simplified combined HCV-HCS approach are managed to ensure that they are
- Plots on peat are replanted only on areas with low risk of flooding, saline intrusion as demonstrated by a risk assessment
- Pesticides are used in ways that do not endanger health of workers, family, communities or the environment
- Conformity Checklist of Certificate and Trademark Use
- Evidence of permission or approval certificate and trademark from Certification Body which submitted by Client
- Implementation of certificate and trademark used by Client comply with size and type (shape) against Guideline of trademark Use
- Implementation of Certificate and Trademark is not used on product IC Cooperation does not use RSPO trademark
- Controlling of Certificate and Trademark, including withdrawing inappropriate trademark
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
Based on document verification and result of interview with members, it knew that there is no difference in the name of the landowner and the name of the landowner document. The results of the field visit also showed that there were no sites that were included in these areas. This has also been socialized to members of the cooperative, for example on 18 December 2021 with 54 participants.
This was also shared by members of the cooperative, for example on December 18, 2021 with 54 participants. This was also shared by the members of the cooperative, for example, on December 18, 2021, with 54 participants, the management of the cooperative carried out. It was also known from the results of the interview that farmers can get a first aid kit with full contents available in every residence.
Based on the results of interviews with KKTTPS members, it is known that members are aware of the need for a safe workplace. Based on the results of interviews with a sample of farmer members, information was obtained that all respondents could demonstrate that all their knowledge regarding the results of the training had been applied to their respective fields. The results of the interview also showed that they understood very well why the ban on land burning was proposed by KKTTPS. Respondents also added that they hoped the KKTTPS would continue to provide training to ensure continuous improvement.
The results of interviews with KKTTPS members indicated that most of the oil palm planted land was former rice cultivation or scrubland, so land clearing did not require burning. Based on the results of the interviews and field visits to the plantation area, it was not found that fire was used in clearing new land, waste management or pest control. The result of the interview with KKTTPS members also showed that members are aware of the ban on burning for land preparation or pest control proposed by KKTTPS.
Members of KKTTPS are aware of the management of river border buffer zones, including action plans to maintain and/or improve river border buffer zones. The cooperative also shows an overview of the chemical use of cooperative members, using chemicals with glyphosate as the active ingredient. The cooperative also shows an overview of the chemical use of cooperative members, using chemicals with the active ingredient glyphosate.
There is no nonconformity
Opportunity for Improvement
The grower is committed to remunerating workers in accordance with the minimum requirements of applicable law or mandatory industry standards (see 1 E and Appendix 2)
- Noteworthy Positive Components
- Summary of Arising Issues from Public and Auditor Verification
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
In 2022, several parcels are registered with the National Land Agency and are still in the verification process until this revision. Based on the results of the interview with the head of the group, 200 parcels of KKTTPS members are registered in 2020, of which 17 parcels are still in the verification phase at the National Land Agency. KKTTPS also registered 66 parcels of its member in 2022 and until the implementation of this revision.
KKTTPS continues to maintain communication with the National Land Agency regarding the issuance of the Land Owner's Certificate (LSC) of its members. The source stated that he was aware of the existence of the cooperative and offered support as a facilitator at the meeting. He also said that there has never been any social conflict within the membership of the cooperative.
In cooperative activities, the community feels very much benefited by the effort to better manage the oil palm to increase the productivity and welfare of the community.
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program
Smallholder Data
