LUCA : Land Use Change Analysis MRC : Minamas Research Center MSDS : Material Safety Data Sheet NGO : Non-Governmental Organization OHS : Occupational Health and Safety.
SCOPE OF THE CERTIFICATION ASSESSMENT
Assessment Standard Used
Organisation Information
Type of Assessment
Locations of Mill and Plantation
Desa Binturung, Kecamatan Pamukan Utara, Kabupaten Kotabaru, Provinsi Kalimantan Selatan, Indonesia. Desa Pondok Labu, Kecamatan Pamukan Selatan, Kabupaten Kotabaru, Provinsi Kalimantan Selatan, Indonesia. Desa Rampa Cengal, Kecamatan Pamukan Selatan, Kabupaten Kotabaru, Provinsi Kalimantan Selatan, Indonesia.
Description of Area Statement
Planting Year and Cycles
Description of Mill and Supply Base
Tonnage of Product
Other Certifications
Time Bound Plan
The total number of management units in Sime Darby Plantation Bhd is 34 in Malaysia, 25 in Indonesia and 10 in P&G. Preparations to undergo the RSPO certification process are underway and Sime Darby Plantation Bhd aims to undergo RSPO certification by the end of 2017. There was a change to the time-bound plan under Sime Darby in April 2019, as Sime Darby postponed the certification process of the others.
Sime Darby informed the progress of the Time Bound Plan, MUTU considered that Sime Darby still meets the RSPO requirement for partial certification.
ASSESSMENT PROCESS
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
Field observation and interview with 3 harvest workers regarding harvesting, worker welfare and OHS implementation. Field observation and interview with 2 spraying companies regarding herbicide spraying, employee well-being and occupational health and safety implementation. Observation and interviews regarding employee competency, implementation of OHS (including medical check-up), employment, waste management and grievance mechanism.
Observation and interview regarding the environmental aspect, OHS implementation, employee training and employee knowledge of work procedures.
Stakeholder Consultation and Stakeholders Contacted
Observation to legal limit of PT PSA and verification related to indication of transplantation. Observation spraying activities and interviews with worker spraying related to the duties and responsibilities (job description), work procedures, a dose of agricultural chemical application, safe work practices, use of PPE, periodic medical examinations, P3K foreman, wage system, labor protection (Health Insurance and employment), training in the use of pesticides is limited and transport workers. Observation of manual weeding activities and interviews related to tasks and responsibilities (job description), work procedures, safe work practices, use of PPE, periodic health check-ups, compensation system, Work accident insurance, provision of welfare facilities and infrastructure for workers.
Observation and interviews related to storage area for chemicals and pesticides, handling of hazardous waste, employment and implementation of OHS.
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
The company has a list of legal requirements included in the List of Regulations related to the RSPO in 2019. Based on the HCV document and the results of interviews with the owners of previously cultivated land in Pondok Labu village, it was stated that there were no customary rights or traditional rights in the company's operating area. The certificate holder also uses pesticides listed in the pesticide commission according to the target in the field.
Based on the results of field observations in the homes of Pondok Labu Estate and Sesulung Estate, it was determined that there were no former pesticide containers used as garbage bins or flower pots. Based on the results of field visits, it is known that pesticide packaging is stored in the Pondok Labu Factory Schedule Waste Storage. Based on document verification, the company is known to use a contractor (PT BAL) for replanting activities.
Based on the results of the public consultation, there were no indications of conflict with community rights in the HCV area. From conversations with employees, it is clear that the company always provides employees with information about the ban on cleaning by incineration. Based on the results of the discussions with the head of Pondok Labu village, it was stated that the person in question was not included in the social impact evaluation.
Based on the verification of the incoming and outgoing letter documents, it is known that all letters have been responded to by the company. The results of interviews with surrounding villages and agencies (Mabor Agency) showed that the company had carried out SOP socialization. Based on the HCV document and the results of interviews with the Pondok Labu Village community, it was stated that no customary rights existed in the company's operational area.
Purchase of rice in the village around the company to supply employees with rice.
Summary of Assessment Report of Supply Chain Requirements
The mill is applied SC module D - IP, all transactions are carried out in correct supply chain. The mill outsourced some of its activities to third parties who are bound by the agreement. The agreement states that the carrier only delivers to the destination specified by the mill.
The mill has registered all its transactions through the RSPO IT platform, confirmation is done at the time of shipment. Shipment Notice/Notification: When an RSPO certified quantity is sold as certified, the quantities of products that are in the return scheme (Figures 2 and 3, see Annex 1) are registered as a shipment notification/notification in the RSPO IT platform. Tracking: When RSPO certified quantities are sold as RSPO certified to supply chain participants outside the refinery, the quantity is tracked at least annually.
All records and documents related to SCCS are maintained and kept in the mill office, based on verification that it was up-to-date, accurate and accessible. The mill has defined the conversion rate based on FFB, CPO and PK products on a daily basis. No changes to the complaints mechanism, it has been stipulated in the Manual RSPO SCCS ref.: No.
The estimated tonnage of CPO and PK products that can potentially be produced by the certified mill shall be recorded by the Certifying Body (CB) in the public summary of the P&C Certification Report. For an independent mill, the estimated tonnage of CPO and PK products must be recorded in the RSPO IT platform, the supply chain certificate and the public summary audit report.
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
Current status of LUCA report from SDP Bhd, the 19th report of LUCA was sent to RSPO on Aug 2018, responded by RSPO with need clarification. The companies ensure reporting of disclosure of liability progress to RSPO and according to the Certification Body's correspondence with RSPO Remediation and Compensation. Preparation to undergo the RSPO certification process is ongoing and SDP aims to undergo RSPO certification by the end of 2017.
The internal review against the draft national standard of Liberia has been completed and the closing of gaps is ongoing. Karya Palma Estate (PT Sandika Natapalma) and Baturus Estate (PT Budidaya Agro Lestari) any new planting after January 1, 2010 and due to non-implementation of NPP. PT Mitra Austral Sejahtera, this issue is still being resolved by RSPO Dispute Resolution.
PT Bina Sains Cemerlang, this issue was raised on April 22, 2017 and is still pending. Any legal non-compliance is resolved in accordance with legal requirements with reference to RSPO criteria 2.1 and 2.2.
Identification of Findings, Corrective Action, Observations, OFI and Noteworthy Positive Components
The company demonstrates an improvement in problem root analysis and corrective actions in line with the problem/nonconformity. The company shows changes in the P2K3 structure for the period RPE and SSE July 2018 with the chairman of P2K3. Sufficient evidence of animal monitoring has not been made in accordance with the monitoring period in the RKL/RPL matrix, ie every 6 months.
Familiarization of workers' safety data sheet with chemical safety data sheet and documented in SSE 3. The storekeeper ensures that the safety officer has prepared the safety data sheet in Indonesian language with reference to the original safety data sheet of the product used. On 15 February 2019, together with the evaluation results, the certificate holder shows the proof of improvement in the form of agrochemical storage socialization to 3 participants at Binturung Estate.
Monitoring of firefighting facilities (fire extinguishers and hydrants) and first aid equipment in the field have not yet continued according to procedure. The fire hydrant hose that was previously stored in the warehouse has been reinstalled because yes. Documentation of the completion of the contents of the first aid kit in the Fire Extinguisher's Depot PLE 3.
PLF ensures that the handling of toxic and hazardous material is kept in the Waste Storage Schedule that has been monitored by the Safety Officer. Minutes of delivery of toxic and hazardous materials (ex oil drums and used paint cans) in Division II RPE housing area on 9 March 2019. Minutes of delivery of toxic and hazardous waste (ex oil drums and used pesticide packaging) in Division IV PLE housing area on 20 February 2019.
Cleaning of oil spills in the generator and RPE welding site was carried out.
Summary of Arising Issues from Public and Auditor Verification
There are no negative issues such as: discrimination of workers and workers under the age of 18, and sexual harassment. The company has done socialization regarding complaints procedures of employee complaints and suggestion boxes. The company carried out socialization regarding human rights policies, codes of ethics and sexual harassment.
Complaints regarding damage to employees' homes were submitted but received a slow response from the company. The company has contributed to village development such as maintaining village roads, providing rice assistance to elderly and widowed residents, and providing assistance to sacrificial animals during Eid Al-Adha. In the area of the company's operations, there are no problems of environmental pollution and land burning by the community.
The community has submitted an approval for the power line to the village, but there was no response from the company. The community questions 20% of the plasma ground for the company's HGU ground, which is still in progress. The company has a prenatal procedure for female employees that uses chemicals and is done correctly.
Gender equality committees have submitted complaints to companies about school buses that are often late and have been responded to by the company.
CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Formal Sign-off of Assessment Findings
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program