RSPO Independent Smallholder Standard, Indonesia National Interpretation for the Production of Sustainable Palm Oil 2020, endorsed by the RSPO Board of Governors on 14 February 2022. Curriculum vitae (CV) of the members and the assessment team are available at the PT Mutuagung Lestari office. ASA-4 The assessment was carried out by measuring the adequacy of implementation with the consistency made by the Kelompok Tani Tenera to the requirements of RSPO Independent Smallholder Standard, Indonesia National Interpretation for the Production of Sustainable Palm Oil 2020, endorsed by the RSPO Council of Governors on 14 February 2022 and RSPO Certification Systems for Principles and Criteria and RSPO Independent Smallholder Standard Endorsed by the RSPO Board of Governors on 12 November 2020.
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
- Stakeholder contacted Please find appendix 1
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
- The system requirements for Group Formation and Management (including the Internal Control System) that are only applicable to the group manager
The Group demonstrates that they are legally formed .1
From the results of document review and interviews during the on-site audit, it was established that there were no additional members of the farmers' group. From the results of document review and interviews during the field audit, it is known that all members have signed the membership requirements at the time of initial entry into the farmers' group and have recognized the membership requirements. The signing of a letter of declaration to join a farmer group was carried out for the period from February to May 2017, which contained the willingness to join, support and be included in the membership of the farmer group, a declaration of compliance with all regulations, farmer group policy. procedures.
The Group Manager is responsible for managing the Group for certification .1
Kelompok manager Tani Tenera has a good understanding of ISH standards and other operational standards. In addition, Kelompok leader Tani Tenera is a member of the Association of Small Palm Oil Owners. The leader of Kelompok Tani Tenera can approach the members of Kelompok Tani Tenera to attend any training.
The group Internal Control System contains documented policies and procedures for operational management
This activity was attended by 23 people, 1 of whom are employees of the Kelompok Tani Tenera. Kelompok Tani Tenera also conducts monthly monitoring of the areas that are prohibited from spraying in the HCV area. Association as well as group manager recorded all plantation information including production data for each farmer per month, recorded legality documents (Copy of land title documents), SPPL, and a copy of the smallholder member declaration.
The group has a group Business Plan prepared with the participation and contributions of group members
The planning of Kelompok Tani Tenera, which is expected to be completed at the end of 2022, includes fertilization activities, planting of useful plants and social activities. Kelompok Tani Tenera produces an average of 501,344 tons/month of FFB, which is sold in cooperation with CV. The proceeds from the sale of FFB are distributed among the members of Kelompok Tani Tenera after deducting operating expenses.
The ICS of the group is integrated with the Group’s Management Plan
The Kelompok Tani Tenera has a work program for the period 2021 to 2022 made on January 1, 2021 approved by the head of Kelompok Tani Tenera, related to legality, operations, production, fertilization, use of chemicals, labor, development of owls, manufacture of Ferotrap, beneficial planting plant, community social, health, public assistance education and religious activities. Performance evaluation results can generally be obtained, including from all members who have STDB and SPPL. The Kelompok Tani Tenera has 10 management divisions, the Head Hampalit Subdistrict, Head of Kelompok Tani Manager, Treasurer, Secretary, Fruit Sales Unit, Field Extension Unit, Fire Fighting Unit, Supervisory Unit / Internal Audit, HPT Unit and Member Registration Unit.
In addition, there is an example of employee salary registration for the period July 2022 as many as 13 people who were paid on August 2, 2022, including A.n Dwi Listiyaningsih as Farmer Group Administration, Wahyudi as Harvest Foreman, Sukaryaji as Harvester and Siti Sahdiah as Estate Officer . Kelompok Tani Tenera produces an average of 501,344 tons/month of FFB, whose sales are in collaboration with CV. In addition, there is an example of recording employee salaries for the July 2022 period as many as 13 people who were paid on August 2, 2022, including A.n Dwi Listiyaningsih as Farmer Group Administration, Wahyudi as Harvester, Sukaryaji as Harvester and Siti Sahdiah as Property Officer .
Moreover, based on the results of interviews with general employees and document research, it is known that salary payments to employees of the Kelompok Tani Tenera are carried out smoothly and on time. This shows that the financial resources of the farmer group are sufficient to carry out their activities. In previous reviews there are OFI regarding the Kelompok. Tani Tenera values developing supply chain mechanisms/procedures. Employees carrying out harvesting operations are employees specific to RSPO certification areas - Documentation of production is carried out separately.
It became OFI on D.1, where Kelompok Tani Tenera is encouraged to develop procedures or policies related to these activities (harvest, transport and production documentation), including the monitoring period for FFB production and the quotas projected by the certification authority (OFI). .
The group has a procedure and system in place for the tracking of FFB
The group documents and implements a system for the tracking of FFB
The group has a procedure and system for premium distribution
The Principle Criteria and Indicators that are applicable to both smallholders (as individual group members) and group managers
Kelompok Tani Tenera and hereafter referred to as the "Association", has a clear legal entity, such as minutes of the establishment of the association on February 1, 2017. Furthermore, as required by the new standard for independent small farmers on January 3, 2022, Kelompok Tani Tenera and all sign members small farmers statement regarding RSPO certification obligation as mentioned in Appendix 2. Kelompok Tani Tenera has an internal control system policy, including Internal Audit SOP No.
The document KELOMPOK TANI_TENERA- SOP-IA-21 was approved by the head of Kelompok Tani Tenera on 1 July 2017. On 6 June 2022, Kelompok Tani Tenera verified the effectiveness of its implementation in the field with a total of 3 non-conformities related to FFB harvesting. , land landmark maintenance and employee health insurance and all were monitored on August 20, 2022. In addition, the field extension unit conducted an audit understanding gathering on June 7, 2022, which was attended by 13 Kelompok employees. Tani Tenera with the aim of enabling employees to understand the principles and criteria of RSPO.
Head of Kelompok Tani Tenera has a good understanding of ISH standards, farmer certification and other operational standards. The head of Kelompok Tani Tenera obtained knowledge regarding ISH standards and internal audit training for independent smallholder farmers from the Fortasbi Indonesia Foundation in collaboration with the RSPO and TUV Rheinland Indonesia, which was held on February 27, 2020 in Palembang. In running Kelompok Tani Tenera there are 10 management sections, Hampalit Sub District, Chief of Kelompok Tani Tenera, Treasurer, Secretary, Fruit Sales Unit, Field Extension Unit, Fire Fighting Unit, Supervisory Unit/Internal Audit, Pest Control and Member Registration Unit.
Based on interviews with farmer sample it was known whether work program was distributed to all Kelompok Tani (Farmer Group) and its members.
Smallholders have the capacity to effectively manage their farm
The group manager correctly maintains the annual production data in the form of the Kelompok Tani Tenera Productions Report. Based on document verifications and interviews with management, the sales model carried out by Kelompok Tani Tenera through the book and claim model was known, and the product sold was taken into account as actual production, selling certified products covering CSPKO 32 MT until the audit . Kelompok Tani Tenera aims to implement GAP in its plantations through 57 SOPs approved by the head of Kelompok Tani Tenera on July 1, 2017.
When Kelompok Tani Tenera members join, they declare that they will follow all rules, procedures and policies set by Kelompok Tani Tenera. For example, a letter declaring the affiliation of Kelompok Tani Tenera on behalf of Candra Saputra no. In the previous assessment, there is an OFI regarding the possibility to ensure that all members sign the farmers' statement, this OFI was checked and during the audit it was known where as required in the new standard of independent smallholders on January 3, 2022. Kelompok Tani Tenera and all members sign the RSPO certification commitment declaration of smallholders as set out in Annex 2.
Kelompok Tani Tenera conducts internal training for its employees to improve their understanding and technical skills in the field. On June 8, 2022, Kelompok manager Tani Tenera conducted insemination training for 5 employees. Based on document review from September 2021 to July 2022, Kelompok Tani Tenera has data on FFB production, FFB sales reports, FFB transportation, harvesting, fertilization, herbicide material, fertilization wages, spraying wages, Tenera administrator, control, harvester, plantation , the Agency for Social Security of Workers and the Agency for Social Security in Healthcare and Pest Control.
Based on the above information, Kelompok Tani Tenera was able to implement GAP in their plantations, and group members can continue to monitor the progress of their productivity.
ENSURE LEGALITY, RESPECT FOR LAND RIGHTS AND COMMUNITY WELLBEING 2.1
- Smallholder plots are located outside of areas classified as national parks or protected areas, as defined by national, regional or local law or as specified in National Interpretations
- Working conditions and facilities are safe and meet minimum legal requirements
- New plantings of independent smallholders, since November 2019
- Fire is not used on the oil palm plot for preparing land or for pest control, nor open fire for waste management on the farm
- Eligibility
- Pesticides are used in ways that do not endanger health of workers, family, communities or the environment
- The group and smallholders manage pests, diseases, weeds and invasive introduced species using appropriate techniques, including but not limited to Integrated Pest Management (IPM) techniques
- Conformity Checklist of Certificate and Trademark Use
- Evidence of permission or approval certificate and trademark from Certification Body which submitted by Client
- Implementation of certificate and trademark used by Client comply with size and type (shape) against Guideline of trademark Use
- Implementation of Certificate and Trademark is not used on product ASA-4 Kelompok Tani Tenera do not use RSPO trademark and CB Logo
- Controlling of Certificate and Trademark, including withdrawing inappropriate trademark
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Summary of Arising Issues from Public and Auditor Verification
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Kelompok Tani Tenera has documented boundary stone maintenance KELOMPOK TANI-TENERA-SOP-PSHM-29 dated July 1, 2017. KELOMPOK TANI_TENERA-SOP-K-25 document which was ratified by the head of Kelompok Tani Tenera on July 1, 2017. the results of interviews with workers, it is known that complaints can be submitted via SMS, phone or come to Kelompok Tani Tenera.
In addition, Kelompok Tani Tenera also includes its employees in the Health Care and Social Security Agency. Employees and families in Kelompok Tani Tenera apartment can receive it easily and free of charge. In other words, there is no type of peat soil in the operational area of Kelompok Tani Tenera.
Based on field observations and interviews with employees indicate that Kelompok Tani Tenera has provided training to employees regarding the prohibition of the use of fire in field operations. In this case, Kelompok Tani Tenera has the opportunity to confirm the marking of the boundary of the buffer zone in the HCV 4.1 zone. In this case, Kelompok Tani Tenera has the opportunity to confirm the marking of the boundary of the buffer zone in the HCV 4.1 area.
The Tani Tenera group managed a conservation area/HCV for example in the form of a river bank. There are no problems related to the activities of Kelompok Tani Tenera, such as environmental pollution and fires. The location of Kelompok Tani Tenera is outside the forest area (nature reserve/nature conservation area, protection forest, limited production forest, permanent production forest or convertible production forest) and is in areas of other use.
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program
Smallholder Data