Operational map of Sungai Mai Estate (Main Division) Figure 5.1 Operational map of Sungai Mai Estate (Jerantut Division) Figure 6. Operational map of Mentakab Estate (Lanchang Division) Figure 6.1 Operational map of Mentakab Estate (Mentakab Division) Figure 6.2 Operational map of the Mentakab Estate (Edensor division).
SCOPE of the CERTIFICATION ASSESSMENT
Assessment Standard Used Malaysia National Interpretation (MYNI) 2019 of the RSPO Principles And Criteria 2018 for Sustainable Palm Oil Production, Endorsed by
Locations of Mill and Plantation .1 Location of Mill
Description of Area Statement .1 Tenure
Description of Mill and Supply Base .1 Description of Mill
Time Bound Plan
Thus he became a qualified lead assessor for the above programs. Since 2016, he has been involved in the Oil Palm sustainability audit. Successfully completed the RSPO Approved P&C Lead Assessor training course from 14-18 October 2019 by CheckMarrk Training.
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment ASA-
Kerdau POM
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Stakeholder contacted Please find appendix 1
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
Requests for official documents through the estate/mill office will need to go through the responsible manager/assistant who will make a decision as to whether the information can be released to the person requesting the information or document or can view it. Sample taken at Chenor Estate, Vendor Integrity Pledge signed by Pacat Emas Enterprise and Triang Leong Enterprise. On March 6, 2020, Health Assistant Tuan Sharifah Munaizzah conducted the final training and familiarization with the Code of Business Conduct for 146 Chenor Estate workers.
The estate's compliance with legal requirements is evidenced by licenses and permits which are inspected and which are renewed and kept valid. Chenor Estate has proper legal land documents consisting of 3 land titles with a total land size of 1,999,754 Ha. The estate management identified its boundary by identifying the boundary stones as per a map seen during the audit (Estate Boundary Stone Map).
As of the date of the audit, a total of 17 boundary stones have been identified on the Chenor property and are being maintained by management. During the field visit to the property boundary (Field P02A), there is no evidence of planting by property management that is beyond the legal boundary of the property. The list of contractors working on the Chenor estate has been updated in the FY 2020 List of Interested Parties document.
All FFB supplies from outside the unit of certification are from legal sources
During the audit, the auditor noted the 'seedling requirements for MPLAN 2020' where the estate has allocated a total of 20,923 seedlings to be ordered for replanting in the year 2021. All documents contain details such as the action to be taken, the responsible person and the state of implementation. The internal audit by the sustainability department and routine daily monitoring are part of the mechanism to monitor the consistent implementation of applicable procedures and SOPs.
The estate also organized regular training for all employees in the estate operations to ensure that employees were fully informed and understood the SOP. A total of 1 Major NC and 8 OFI have been reported and all findings have been closed as documented in the Internal Audit Report. In addition, the estate is visited annually by Plantation Advisor (PA).
As mentioned, the management has held a management meeting at the estate to discuss the issues raised during the internal audit for the RSPO and agronomist visit/Plantation advisor. Actions to be taken have been recorded and the status of the issue has also been maintained. The latest management review meeting was held at Chenor Estate, while the meeting at Jentar Estate was held on 23/09/2019.
A comprehensive Social and Environmental Impact Assessment (SEIA) is undertaken prior to new plantings or operations, and a social and environmental management and monitoring plan is implemented and regularly
The assessment has been carried out in consultation with the mill management and other staff, contractors and workers, as well as visits to the field, the mill, offices and line installations. For the year 2020, management has developed a social management plan, which includes details such as goals, category, location, actions and frequency. The plan was prepared by Iskandar Halim Bin Kamaruddin (Assistant Manager) and approved by the Estate Manager, Tn.
The plan for Chenor Estate was prepared by Iskandar Halim Bin Kamaruddin (Assistant Manager), and approved by the Estate Manager, Tn. Monitor the payment and agreement of workers and contractor workers, in accordance with current logical requirement and CA.
A system for managing human resources is in place
An occupational health and safety (H&S) plan is documented, effectively communicated and implemented
The last audit was held by Sustainability, Group Sustainability Quality Management (GSQM) and Regional Sustainability Quality Management (RSQM) on 13 – 14 January 2020, based on internal audit there is no non-compliance with SCCS requirements. There are no mercenaries and paramilitaries used in the operation of Sime Darby Plantation Berhad. There is a mutually agreed and documented system for handling complaints and grievances, which is implemented and accepted by all affected parties.
There are no instances of conflict at Estates and Mill, which shall include the ability to access independent legal and technical advice. All the estate is owned by Sime Darby Plantation Sdn Bhd and there is no evidence of land conflict or customary land based on the interview with manager and workers. The estate and the mill are owned by Sime Darby Plantation Bhd, there is no evidence of land conflict or customary land.
No new planting activities at SOU 11 Kerdau Complex. There is no land expansion or new acquisition from previous audit. The land ownership documents are verified and justified. There is no land clearance or new acquisition from previous audit. The estate and mill are owned by the Sime Darby Plantation Bhd, there is no evidence of land dispute or customary land.
The unit of certification deals fairly and transparently with all smallholders (Independent and Scheme) and other local businesses
Based on the interview with the Executive Director for Sustainable Development, the certification of each individual FFB supplier is at their own risk. No discrimination in benefits and job descriptions on the basis of race, sex, caste and national origin. Based on an interview with the Gender Equality Committee, the practice of pregnancy testing is not used in this estate.
There is no case of sexual harassment reported at Estate and Mill based on the interview and the document. These are salary schemes set by head office management and apply to all Sime Darby Estate and POM. The workers with whom we cooperated are familiar with the conditions, which are clearly defined in the employment contract.
Based on the sample at Estate and Mill, no difference in monthly wages, no forced overtime and salary paid before the 7th of each month. The electricity deduction is based on the use which the deduction scheme has been agreed in writing by both parties. The estate and mill provide facilities such as recreational places, religious buildings, community hall, various shops, food stall, electricity and water.
The unit of certification respects the rights of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law,
The treated water is for domestic use at Jentar Estate and the water analysis has been carried out annually and found to have no trace of E.coli and total coliform. There is a grocery store near the mill and property and workers can freely shop and report to management if they find the price unfair. All property activities (spraying, fertilizing, harvesting, maintenance work) are fully managed by workers on their payroll.
In collaboration with qualified organizations, we will develop a solution that is in the best interests of the child. Based on a document reviewed and interviewed with female office staff, the field supervisor and chair of the gender committee found that the Estates and Mill did not employ any employees under the age of 18 years old. At Chenor Estate, the procedure was communicated to 111 employees during the morning briefing and town hall session on August 7, 2020.
The town hall at Jentar Estate was held by the Estate Manager on August 10, 2020 for 170 employees of the Kerdau Clubhouse. An example of child labor policy can be found in clause 5.7 Human Rights of COBC Bulletin No. 8: Protection of the Rights of Children. We strive to promote the well-being of children and protect them from any form of abuse or exploitation, including child sex tourism, child trafficking, child labor and child pornography.
There is no harassment or abuse in the workplace, and reproductive rights are protected
Appropriate PPE provided is based on the information in the SDS and CHRA assessor's recommendation. Viewing latest chemical register for all estates and it is confirmed that no class 1A and 1B chemicals have been used in the estate industry. Based on the recommendation given by OHD in the CHRA report for Chenor Estate, recommendation was given to carry out annual medical surveillance for all workers who worked under station Foremen.
On the Jentar Estate, the OHD recommended in the CHRA report that health surveillance be implemented for all workers working at the spray station. The record in the health control confirmed that no female workers are employed in the pesticide business. Foliar nutrient analysis is commonly used in diagnosing oil palm fertilizer requirements.
No planting of oil palm on steep slopes (>25 degrees) in the property according to the company policy signed by Mohamad Helmy Othman Bash, Group Managing Director dated December 2, 2019. So the plan in both properties to improve the efficiency of the use of fossil fuels and to optimize renewable energy, which is incorporated into the Environmental Management Plan in the respective property. The vision, in the Estate Environmental Management Program mitigation of the negative impacts and to promote the positive, which is effectively implemented and monitored by both estates as below:-.
Conformity Checklist of Certificate and Trademark Use
Evidence of permission or approval certificate and trademark from Certification Body
Implementation of certificate and trademark used by Client comply with size and type
Implementation of Certificate and Trademark is not used on product X or√
- Summary of RSPO Partial Certification
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at ASA-1.3 Assessment
- Identification of Findings, Corrective Actions and Observations at ASA-1.4 Assessment
- Opportunity for Improvement
- Noteworthy Positive Components
- Summary of Arising Issues from Public and Auditor Verification Public Issues
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
The compliance of Sime Darby Plantation Bhd's non-certified management units with respect to the rules of partial certification was determined through self-assessment in accordance with the RSPO certification system clause 4.2.4. Sime Darby has achieved 34 management units in Malaysia and 24 management units in Indonesia that RSPO certified. The total management unit of Sime Darby Plantation Bhd is 34 in Malaysia, 25 in Indonesia and 1 in Liberia.
Sime Darby Plantation Bhd has informed the progress of the Time Bound Plan through the representative office in Indonesia. MUTU has considered that Sime Darby Plantation Bhd is in compliance with the RSPO requirements for the Limited Time Plan. The time-bound plan was reviewed and declared by the Indonesian representative of Sime Darby Plantation Bhd in September 2020 by the Chief Sustainability Officer.
MUTU has verified partial certification for Sime Darby Plantation Bhd's non-certified subsidiary, based on their time-bound plan. PT Mitra Austral Sejahtera (by Aksenta in March 2009) and Sime Darby Plantation Liberia (by RSPO approved assessors – Dr. SK Yap in 2011). Sime Darby Plantation Bhd sent a liability disclosure, including LUCA analysis, to the RSPO Secretariat on December 2, 2014 and the second revision on June 24, 2016.
Assessment Program