Seven years of work experience since 2004 at Oil Palm Plantation Company in Indonesia and followed various trainings, namely: Training in the Conservation of Natural and Biological Resources in support of HCV, Basic Plantation Management Program, Plantation Integrated Pest Management Training, Management System Certification (ISO 9001-2008) / SNI Environmental Management System (ISO SMK3 based on OHSAS, RSPO Lead Auditors Training Course endorsed by Proforest and Wildasia, Indonesian Sustainable Palm Oil (ISPO) Lead Auditor Training Course, Supply Chain Certification System Training and RSPO Renewable Energy Directive Lead Auditor Training. training followed as RSPO Chief Auditor Training, SCCS Training, Chief Auditor Agriculture.
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment Initial
Observation and interview regarding the condition of the warehouse, the mixing process, the OHS implementation and emergency facilities. Observation and interview with pesticide operator regarding spraying activities, mixing process and safe work practices.
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Observation and interview regarding pesticide handling, mixing process, PPE storage and post-work rinsing process.
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
Whereas non-public documents such as management reports, meeting minutes, employment agreements and other confidential documents are not available to the public. In addition, stakeholders or public authorities may also request other information related to the company's operations.
Growers and millers commit to ethical conduct in all business operations and transactions
The public document containing general company information such as mission vision, balance sheet, productivity, assets, CSR and others. From the results of interviews with stakeholders such as government agencies, it was known that they know what type of information is provided, for example information regarding corporate obligations.
There is compliance with all applicable local, national and ratified international laws and regulations
Status: NC.2018.01 with minor category 2.2
5 disebutkan PTPN IV Ajamu berlokasi di Desa Perkebunan Ajamu, Kecamatan Panai Hulu, Kabupaten Labuhanbatu, Provinsi Sumatera Utara. 1 menyebutkan PTPN IV Meranti Paham berlokasi di Desa Selat Beting, Kecamatan Panai Tengah, Kabupaten Labuhanbatu, Provinsi Sumatera Utara.
Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent
Evidence of health examination results of 2017 and 2018 has been received from the Ajamu and Meranti Paham Management Unit. Based on the HCV assessment results, there were HCV 6 in an area of 0.42 ha in Ajamu Unit.
Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored
The company has also shown documentation of the utilization of empty bunches, fibers and husks contained in the monthly fuel report for the period May, June, July with the total energy consumption per 42,292 cal/kg/FFB, 32,220 cal/kg/FFB, 44,059 cal/kg/FFB. The use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations as identified in the ASEAN Guidelines or other regional best practices. Based on document review of Agreement letter for replanting activity in section V without agreement 04.04/S.PERJ/014/VII/2018, section III with no.
Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made,
The company has an SOP for communication and consultation with the community No. SPO.03 revision 03, effective date January 2, 2017. The company (Ajamu unit) has a record of the request for assistance, included in the incoming mail log. This is not in accordance with the SOP of Communication and consultation with the community with no.
6.4.2 and 6.4.3
- Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages
- and 6.6.2
- and 6.8.2
- A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning,
- Where it can be demonstrated that local peoples have legal, customary or user rights, they are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and
- Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations
- Summary of Assessment Report of Supply Chain Requirements .1 General chain of custody requirements for the supply chain
- Applicability of the general chain of custody requirements for the supply chain .1
- Documented procedures .1
- Purchasing and goods in .1
- Registration of transactions .1
- Documented procedures .1
- Purchasing and goods in .1
- Conformity Checklist of Certificate and Trademark Use
- Evidence of permission or approval certificate and Trademark from Certification Body
- Implementation of certificate and Trademark used by Client comply with size and type
- Implementation of Certificate and Trademark is not used on product X or√
The transaction in the RSPO IT platform (Palm Trace) by the mill will be verified during the first control. The implementation in the RSPO IT platform (Palm Trace) by the organization will be verified during the first control. Implementation in the RSPO IT platform by the organization will be checked during the first control.
November 2018
However, the procedure did not explain the methodology of using information resources to track the change or update of regulations. The company does not issue a formal process that can be used to track changes in the law and keep regulations up to date. Create procedures that contain methodologies that can clarify information sources for tracking legislative changes and updating regulations.
May 2019
The supervisor lacks understanding and thoroughness in listing and numbering the boundary posts. Carrying out an inventory of boundary pillars, classified into BPN boundary pillars and auxiliary pillars. Check all data accompanying the boundary posts by field assistants and general and security personnel assistants.
February 2019
Socialization of peat subsidence measurement on 1/10/2018 (Ajamu estate) and 31/10/2018 (Meranti Paham estate). Management's lack of understanding in the implementation of peatland management as required by the RSPO indicator. The company also sent a form to monitor the implementation of the drainage capacity study before replanting in 2019.
July 2019
The company has been able to show evidence of the implementation of IPM training in the form of attendance lists, training minutes, documentation photos and monitoring and evaluation forms. Present a certificate of limited pesticide training completed by the Meranti Paham estate spray team, issued by the Pesticide Commission. The company has been able to show the limited pesticide training certificate followed by the Meranti Paham estate spraying team issued by the Pesticide Commission, held on December 29-30, 2016.
February 2019
Identification of the condition of the facilities of the chemical warehouse based on Permenaker No. Based on the identification, it was said that the condition of the warehouse was in accordance with applicable regulations. Identify the condition of the facilities and infrastructure of the Chemical Warehouse based on Permenaker No.
May 2019
However, it has not been proven that the condition of the chemical warehouse is in accordance with the submitted Identification of the condition of chemical storage facilities and infrastructure. Show proof of follow-up on this matter, not just the progress of the show, but to proof that the fire extinguisher is in working order (responsive means it must be in an emergency ready state). Submit proof of the condition of the chemical storage, which is in accordance with the submitted results of the identification of the conditions of the chemical storage facilities and infrastructure.
Ajamu business unit showed follow-up examination results from 2017 (no date information) through the recommendations of Polibun doctors and Meranti Paham business units showed follow-up examinations in July 2018 by sending a treatment request letter to Pabatu hospital through letter no. Disseminate information to HR about health inspection procedures and follow-up after health inspection results are issued. Monitoring the implementation of medical examination procedures, from the plan for the implementation of the medical examination to monitoring the doctor's findings/recommendations on the control examination of workers. Appraiser and conclusion (completed by the auditor):.
September 2018
The company does not yet have a complete health inspection mechanism/procedure that regulates the identification of high-risk workers, the type of health examination in accordance with the occupational risk, the period of health checks, the time frame for the follow-up of audit results, the establishment of responsible officials from the implementation of the MCU. Shows evidence of follow-up advice from Pabatu Hospital stating that the examination can be carried out by Polibun doctors for the Meranti Paham business unit.
The management unit establishes corrective measures to monitor the implementation of health inspection procedures from the performance of the medical examination to the monitoring of the doctor's findings/recommendations for further examinations of employees. Please consider the appropriate and immediate time frame for follow-up after the results of the inspection if there are health problems of the workers, so as not to endanger the health of the workers. Based on the above explanation, it can be expected that the management unit can review the important points of the above discrepancy, which are related to the clarity of the data, the documents clearly according to the correction and correction set by the company, the date of the flight according to the actual conditions, etc., so that the audit team can easily and quickly check the proof of repairs sent by the administrative unit and not get confused.
May 2019 Ajamu Estate
Follow-up results recommend the use of PPE, lifestyle, use of work equipment, etc. The results of the examination showed that the workers with health problems were 16 workers (15 chemists and 1 warehouse officer) for spirometry and 5 people (4 laboratory workers and 1 warehouse worker) for audiometry. The results of the follow-up examination included the recommendation of the use of PPE (SNI), lifestyle, use of work equipment, etc.
September 2018
Results evaluation of the understanding of the duties and responsibilities of the P2K3 team in accordance with their duties and responsibilities. There is no identification of the need for health examinations for mill and estate employees commensurate with the risk of their work. Propose health examinations for mill and estate employees and carry them out in accordance with the identification of the risk of their work.
November 2018
The medical team of PT PMN was replaced by employees of PTPN IV who were trained in first aid. Demonstration of evidence of first aid training for the PIC assigned to the medical team at Ajamu and Meranti Paham P2K3 structures. Completing the medicines brought by the foreman according to the recommendations of the polykbun doctor.
September 2018
Identify which aspects are not discussed in the RKL-RPL Report according to the direction of the RKL-RPL matrix. Socialize the preparation of RKL-RPL reports in accordance with decision of the Minister of Environment No. Please show evidence of identifying aspects not discussed in the RKL-RPL report in accordance with the direction of the RKL- RPL matrix owned (according to the answers in the correction column above).
February 2019 Ajamu
Carry out socialization of the implementation of Environmental Management Plans to prevent and reduce pollution that may occur in the plantation operational area and mill. Minutes of the socialization of hazardous waste management and household waste management on 25 February 2019 to 43 participants from all divisions. Based on the log, there is a request for assistance for the mosque on January 9, 2018 and requests for assistance for the construction of the school on February 17, 2018.
February 2019
Minutes of the Socialization of Job Description understanding that communication and consultation did on 26 February 2019 to 7 participants. Furthermore, the company shows an application letter from the Ajamu estate workers for house repairs in 2016 and a letter requesting repairs to the dump site and the house of the Meranti Paham estate on August 4, 2018. No official was appointed to monitor the cleanliness. of the housing environment The house is in a damaged condition and the company's efforts to provide adequate housing.
February 2019 Ajamu
- Opportunity for Improvement
- Noteworthy Positive Components
- Summary of Arising Issues from Public, Management and Auditor Response Public Issues
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Drain cleaning is included in the routine environmental cleaning schedule of Meranti Paham Estate from October to December 2018 in Afdeling I to VI, and installation is scheduled once a month. Submit proof of document monitoring for point i and j as evidence of the implementation of the correction established by the company (complaint handling mechanism, with a maximum deadline for responding to a complaint of 3 months and the person responsible for monitoring complaints, namely the head of the unit real estate). The certification unit ensures the allocation of free time to workers who are part of the village organizational structure.
List of Stakeholder Contacted in the RSPO Certification Process
Wastewater treatment plant, safety aspect in processing activities, supply chain, waste management planning, processing activities. Best agricultural practices (peat management, replanting, harvesting, chemical spraying, fertilization, pest and disease control) SL.