SCOPE of the CERTIFICATION ASSESSMENT
Organisation Information
Locations of Mill and Plantation .1 Location of Mill
Description of Area Statement .1 Tenure
Description of Mill and Supply Base .1 Description of Mill
Time Bound Plan
Since 2016, he has been involved in various audit activities related to sustainable palm oil certification covering Best Management Practices aspect, health and safety aspect and worker welfare aspect. Since 2017, he has been involved in various audit activities related to sustainable palm oil certification covering Best Management Practices aspect, social aspect and worker welfare aspect.
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment ASA-1.1 AMP POM
Observation and interview regarding the first aid kit, periodic medical checks and understanding of the employee related union. Observation of the availability of infrastructure, such as worker housing and household waste management.
Estate
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
- Stakeholder contacted Please find appendix 1
Conducting visits and face-to-face interviews with stakeholders (Environment Agency; Labor Agency; National Land Agency and Plantation Agency, Agam District, West Sumatra Province) July 2, 2018. Conducting visits and face-to-face interviews with stakeholders (local contractor, NGO Topan RI, NGO Lembaga Koordinasi Pemuda Minang, Nagari Tapian Kandis and Nagari Kinali) on July 3, 2018.
Determining Next Assessment
Conduct interviews with the Cooperative Employees, local contractor, Gender Committee, Labor Union PT AMP PLANTATION on 3 July 2018. Conduct interviews with Mutiara Sawit Jaya Cooperative and Agro Wira Masang Cooperative on 03 - 04 July 2018.
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
The Land Dispute Resolution Procedure (No. Doc.: PRO-BNM-013, Rev. 02) dated 23 August 2016, has not changed from the previous assessment. Based on document review and interviews with Village Officer and communities, it is known that the origin of the company area is customary land of indigenous peoples.
Operating procedures are appropriately documented and consistently implemented and monitored
- and 4.8.2
Based on observations for the location of the audit sample (AMP-1, PANP, MSJ and AWM), it is known that the condition of the road is still in good condition and can be easily passed. From the results of the field visit, it was known that the flow meter for the boiler and process has been damaged (2 days). The use of pesticides for pest control is minimized in accordance with the results of the census.
This is reinforced based on the results of the document review, for example training on safe herbicide application work, at 16. This report described the realization of monitoring and management of the environment in accordance with environmental parameters in the RKL/RPL.
Minor 5.1.3
Based on the procedure of all complaints submitted to the staff of "Bina Mitra" for external complaints and the supervisor for internal complaints written in the registration book, the PSV was clarified regarding the confidentiality of the whistleblower. In the procedure, it was not explicitly explained how to submit a complaint through the RSPO Complaints System, but based on the interview with the trade unions, it was mentioned that the submission of the complaint through the RSPO was understood. The last land acquisition activity was carried out in 2011 and was verified in the previous assessment.
Based on the interviews with BPN of Agam district, there are 3 land disputes that have been resolved during this period, but all disputes are resolved not by compensation, but by court decision. The certificate holder facilitates workers to have access to adequate food supply by giving access to small traders to sell in the company environment.
The certificate holder has implemented the decree of the Governor of West Sumatra regarding the minimum wage and the provincial minimum wage in 2018. The certificate holder has a Collective Labor Agreement that has been ratified by the Labor and Transmigration Agency. The results of the interviews with the gender commission and the trade unions it is known that the certificate holder has formed a gender commission to deal with the issues of female workers.
The certificate holder also forms a gender committee to address the issue of harassment surrounding female employees. The certificate holder only cooperates in the purchase and sale of FFB with an intermediary, PT SPS.
Summary of Assessment Report of Supply Chain Requirement 1. General chain of custody requirements for the supply chain
Applicability of the general chain of custody requirements for the supply chain .1
Supply chain model .1
The site may use one (1) or a combination of supply chain models as audited and certified by CB.
Documented procedures .1
Purchasing and goods in .1
Outsourcing activities .1
The site has legal ownership of all input material to be included in outsourced processes;. It is on-site to ensure that Certification Bodies (CBs) have access to the outsourcing contractor or operation if an audit is deemed necessary. Question: Have since established outsourcing procedures, agree and maintain legal ownership of the products during the outsourcing.
The site will record the names and contact details of all contractors used for the processing or physical handling of RSPO certified oil palm products. The site will inform its CB at its next audit of the names and contact details of any new contractor engaged to process or physically handle RSPO certified oil palm products.
Registration of transactions .1
The organization must have a training plan on the requirements of the RSPO Supply Chain Standards that is subject to ongoing review and supported by staff training records. The organization shall provide appropriate training for personnel performing tasks essential to the effective implementation of the requirements of the Supply Chain Certification Standard. Based on the discussions with the logistics officer and the weigh bridge operator, it is known that the staff were aware of the duties and responsibilities related to the implementation of the supply chain and can distinguish the origin of FFB that is certified and non-certified.
The organization shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of this RSPO Supply Chain Certification Standard requirements. Based on delivery announcement and transaction report documents, all CSPO and CSPK submitted are in accordance with the applied supply chain model which is Mass Balance.
Definition .1
Documented procedures .1
Mass Balance Procedure (SOP-MIL-24 rev.6), to ensure verification and documentation of certified and non-certified FFB, CPO, PK volume with Mass Balance scheme. In the FFB admissions procedure (SOP-Mill-026) Rev. 6 dated March 5, 2018) In 7.7 points explained that receiving certified FFB, the weighing officer ensures that the validity of the certificate matches the list of suppliers of FFB recipients of PT AMP. Based on the interview with the scale operator and logistics clerk, it is known that the personnel can explain the source of uncertified and certified FFB.
Purchasing and goods in .1
Record keeping .1
- Conformity Checklist of Certificate and Trademark Use
- Evidence of permission or approval certificate and trademark from Certification Body
- Implementation of certificate and trademark used by Client comply with size and type
- Implementation of Certificate and Trademark is not used on product X or√
- Summary of RSPO Partial Certification
- Un-Certified Units or Holdings
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
In accordance with PIPIB 10 there is no area of the company (subject to the location permit) that is in the moratorium zone. Conduct an annual review of the time-bound plan to ensure the status remains up-to-date (done in each annual work plan of the WILMAR sustainability department). There is no monitoring of the use of PPE in the field as regulated in the identification of the identified hazard.
There is no complete identification and evaluation of the potential hazards and safety risks of each activity. The result of the document review is that the certificate holder has supplied personal protective equipment (APD) to the employees with the allocation as regulated in the SOP for the purchase of personal protective equipment (PRO-GEN-020 rev 00 dated 21 April 2016).
July 2017
Where there is a management plan and monitoring matrix, which is an appendix to the Social Impact Assessment Report in each management unit within the scope of certification. Create a detailed implementation plan as part of the overall social impact management and monitoring plan from 2017 to 2019 and communicate with affected parties. Photos of the implementation of community consultations (Tapian Kandis, Tiku V Jorong, Jorong IV Koto, Jorong Mandiangin and Jorong Wonosari).
Photos of the implementation of community consultations (Jorong Kampung Banana & Jorong Sei Jaring). Implementation of the evaluation of the social impact management plan and monitoring for all management units.
Juni 2017
The documented plan for managing and monitoring social impacts is revised at least every two years. However, there is no evidence that the review of the social impact management and monitoring plan was carried out in each management unit as part of the certification, and no evidence was included in all affected parties (cooperation). For all management units, there is no standard of forward planning for the evaluation of the social impact management plan and monitoring, so there are still management units that have not been evaluated.
Establish standards for planning social impact management plan evaluation and monitoring. Evaluation and conclusion of the assessor:
July 2017
Official Report on Socialization and Evaluation of Social Impact Management and Monitoring Plan (Nagari Kinali). Official Report on Socialization and Evaluation of Social Impact Management and Monitoring Plan (Jorong Kampung Pisang & Jorong Sei Jaring). Meanwhile, the results of the payroll document for procurement workers for the period March 2017 are known to be the highest average salary for workers received in the amount of Rp.
Based on the above explanation, the Certificate Holder has not been able to demonstrate that the implementation of the wage determination of the daily employees has been in accordance with the provisions set by the company's management and the government. The difference between the content of the quotation agreement brondolan of loose fruit pickers in the payment system between PT PMJ, KAMU, AMP 3 and KUD BST, which writes about wage determination based on 1 day of work and on the basis of the result (kg).
June 2017
Identification of Findings, Corrective Actions and Observations at ASA-1.1 Assessment
Environmental management plan document to prevent negative impacts, its implementation report and audit (if identification of impact requires changes in current company practices) must be available. The certificate holder has demonstrated the identification of aspects and the evaluation of environmental impacts as well as the analysis of materials and work environment risks for KUD MSJ and AWM, who have plans for handling these aspects of impact. However, it has not been able to demonstrate documentation of the implementation report of the management plan that has been made.
The document of the environmental monitoring plan, its implementation report and the corrective plan (if non-conformity arises from the monitoring result) must be available. However, it has not been able to show evidence that it has environmental monitoring plans and implementation reports.
Opportunity for Improvement No Ref
Noteworthy Positive Components
Summary of Arising Issues from Public, Management and Auditor Response Public Issues
There is assistance from the company in the form of maintenance for the garden, but the assistance is based on community demand. Minutes of the bilateral meeting dated May 26, 2018 with 4 former daily wage workers and May 31, 2018 for 3 former daily wage workers regarding the calculation of the payment of the remaining contract salary in accordance with the contract period of each worker and The refusal of the company regarding the payment of the 2018 holidays due to the termination of the employment relationship was made on May 1, 2018. The company has paid the labor social insurance and labor health insurance for all workers as written in indicator 4.7.6.
From the results of interviews with workers, the company implemented Company policies such as reproductive rights and the ban on pregnant women to inject. Coaching is still carried out by the company to improve the productivity of workers and cooperative production.
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program
Interview with Gender Committee, Workers' Union, Workers' Cooperative (if any), Local contractor (for factories and estates), External supplier.