SCOPE OF THE CERTIFICATION ASSESSMENT
Assessment Standard Used
Organisation Information
Type of Assessment
Locations of Mill and Plantation
Description of Area Statement
Planting Year and Cycles
Description of Mill and Supply Base
Estimate Tonnage of Certified Product
Other Certifications
Time Bound Plan
Sime Darby notified the change to the time-bound plan of PT Mutuagung Lestari, comprising Sei Mawang Estate, which was due to undergo an audit in 2018. Sime Darby has provided an explanation regarding the postponement of this audit in accordance with the time-bound plan.
ASSESSMENT PROCESS
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
Observations and interviews Related to understanding harvesting procedures, technical safe work and payment system. Observations and interviews related to the understanding of harvesting procedures, safe work techniques and the payment system. Observations and interviews related to understanding of fertilization procedures, safe work techniques, training and personal protective equipment.
Stakeholder Consultation and Stakeholders Contacted
Interviews covered regulatory compliance, the issue of environmental pollution, the issue of land conflicts and companies' contributions to the region. Interviews covered the issues of environmental pollution, land conflicts, the company's contribution to society and the impact of company activities.
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
The company has a water management plan that is described in the HCV program document. Based on the results of field observations in East Estate Division 5 blocks S905 and (Sub Block 25), the spraying activity showed that the herbicide used is a 50% mixed material. This is evident from the registration of a medical examination carried out by the company doctor.
The company has a zero-burn policy (clearing land without burning) as described in Land Clearing Procedures. The results of the field visit showed that PT SIA is greening the surroundings of the mill and the apartments.
Summary of Assessment Report of RSPO Certification of Scheme Smallholders
SPO – 4006a.7 Page 40 Based on the examination in the field of Partner Company and KUD Himado, the report possesses evidence of important activities that have been documented. Based on the monitoring of work accidents in the smallholdings, it is known that there have been no work accidents over the past 12 months. Partner company and KUD Himado could not show the work safety equipment.
Based on the results of interviews with KUD, Himado boards stated that they do not have the plans for the management of agrochemical waste. Scheme Manager has not been able to demonstrate that they have guidelines for improving the efficiency of energy use on small businesses. The results of the document review and field visits showed that no replanting activity took place on PT SIA's small holdings.
The smallholding management unit could not show evidence of social impact assessment in the smallholding institution and the results were not socialized. The results of the interviews with the management of Himado KUD showed that the records on the implementation of social impact control and monitoring are not yet available in the institute of small farmers. From conversations with small landowners, it is known that operational work in the field (harvesting and maintenance) is performed by the owner himself or with hired labor.
Based on the results of interviews with KUD boards known that there are 13 employees working in the cooperative.
Summary of Assessment Report of Supply Chain Requirements
Each FFB processed at the plant must indicate whether the FFB is RSPO certified or not RSPO certified. FFB from the certified estate with the stamp "RSPO CERTIFIED" and FFB from the non-certified estate with the stamp "RSPO CERTIFIED". However, the established procedures cannot guarantee the mixing of FFB from RSPO-certified plantations and plantations that are not RSPO-certified.
PT SIA owned the product identification and product traceability procedure in the POM of Minamas Plantation No. The procedure explained that the identification of raw materials between certified and non-certified FFB is not done in the delivery order letter. FFB delivery order letter from RSPO certified estates will be marked “RSPO Certified” while FFB delivery order letter from non-certified estates will not be marked.
The Bukit Ajong plant owns the product identification procedures and product traceability in Minamas Plantation POM No. BK when there is an overproduction by design. The site will record and balance all RSPO-certified FFB receipts and RSPO-certified CPO and PK shipments on a quarterly basis.
BAF has documented the production of RSPO certified products and not so well the delivery of RSPO certified products. Period production of RSPO certified.
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
282/KPTS/IUP/DISBUN/2011 for core estates with an area of 1,600 hectares and small holdings with an area of 2,400 hectares. The company has a procedure for consultation and communication with the communities (RSPO / 6.2 / KKM), handling of community complaints (RSPO / 6.3 / PKM), handling of employee complaints (RSPO / 6.5 / PKK) and conflict resolution (RSPO / 2.2 / PK) that is implemented in a participatory manner in the communities surrounding the estate, including: (1) Talang Piase Village;. Technical about the dispute resolution is effectively, timely and properly captured in the mechanism (flowchart) of complaint handling, as follows: Complaints of the company accepted internally / externally by the section head and then noted down and then delivered to the manager to to make a decision or if necessary, consult with the head of department and finally a decision is made.
Workers' complaints can be resolved in about two days (calculated from the complaints reaching the management to the realization of the settlement), while the time for submission of complaints to the public depends on the type of complaints filed, if the complaints are small and existing facilities are available, it can be completed in less than three days, but if the complaints are large/important and need to be discussed with central management, it will take about a week. Procedure for determining and calculating compensation for loss of statutory or customary rights over land covered by the Dispute Resolution Procedure (SOP) (RSPO / 2.2 / PK). All evidence of dispute resolution is available on the website, including records of land handovers from landowners with land use rights and deeds of recognition of rights.
The procedure for identifying and calculating compensation for loss of legal or customary rights over the land covered by the SOP of Conflict Resolution (RSPO / 2.2 / PK). No changes (revisions) to the content or the compensation calculation mechanism, it is still the same as the results of previous revisions. All evidence of conflict resolution is available on the website, including minutes of land transfer from landowners with land use title and recognition letters of rights.
Identification of Findings, Corrective Action, Observations, OFI and Noteworthy Positive Components
The management unit could not show the mechanism to ensure that compliance with regulations was implemented. Estate Minor ASA-1 The management unit must demonstrate the mechanism to ensure that compliance with regulations has been implemented. The management unit must be able to show proof of identification and records of the legal limit maintenance.
However, the management unit failed to show a plot of land on which the location of the boundary post would be visible. The management unit failed to demonstrate the identification and calculation of greenhouse gases using the RSPO method or other methods approved by the RSPO. Reporting of GHG emissions The RSPO Management Unit was unable to show evidence of GHG emissions calculations.
Estate Minor ASA-1 The management unit must be able to show proof of GHG calculation reporting to the RSPO. Social Impact Assessments The management unit has not been able to show evidence of the involvement of the parties in the social impact assessment. The management unit must show evidence of stakeholder involvement in the social impact assessment.
Std Nonconformance Location Grade Time Limit Corrective Action Observation and Date Status Closing Date unable to show the. The management unit of small holdings was not able to find the evidence of social impact assessment in the. The management unit of small holdings and KUD must show the evidence of social impact assessment in small farmers.
Summary of Arising Issues from Public, Management and Auditor Response
In Hibun village, there is still a land dispute regarding the enclave land belonging to the community in PT SIA Land Use Title, for which the land cannot issue land ownership certificates before obtaining a release from the company, currently the land is being prepared, the information that will be published in cooperation with relevant agencies, including the Sanggau District Plantation Agency. PT SIA has yet to implement the agreement signed jointly in 2002 regarding the obligations to develop the Village Treasury Estate, which covers an area of 16 hectares in Hibun Village and for Dozan Village. When there was an objection to the use of EFB by the company on its own property near settlements regarding the smell and number of flies and the company responded well.
Temenggung Adat" stated that the incentives that the company gave to the Indigenous Advisory in the area of PT SIA no longer feel feasible and need attention. The community of Maringin Jaya Village also objects to the supply of fertilizer, which is expensive, and required that PT SIA can help to supply the fertilizer Integrated team of PT SIA often visit the field in the past (small farms) to do coaching but now it has never been.
The collective bargaining agreement is not registered with the Sanggau District Labor and Transmigration Office. A process is underway to release the land use title, but it has not yet been submitted to the National Land Agency. Indonesian Workers Union sent the letters several times, but the company management never responded. For example, a letter about the refusal about the abolition of small salaries was addressed to the manager of East and West. No. The collective labor agreement is still in preparation.
Payments to workers based on the number of herds produced (average income per person is 100,000 Rp / day).
CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Emplacement, Hazardous Waste Storage (LB3), Hazardous Storage, EHS, Workshop, Worker Welfare (payments, complaints mechanism) and Ground Burning Facilities. Clarification of Public Consultation and field observation ARD/ LN/ JA/ EH/ NM Thursday / Thursday, 30 July 2015.
Formal Sign-off of Assessment Findings
List of Stakeholder Contacted in the RSPO Certification Process
Assessment Program