HRM, Sem IV English Core
Asst. Prof Nidhi Madan
Notice Writing Format
Notice writing is a formal written document. It is one of the common methods of communication.
It gives important information regarding something that is about to take place or has taken place.
It is usually meant for a wider audience. It is mostly put up in a public place for easy accessibility.
Format
Name of the organization
You should write the name of the organization or the authority right at the very top.
This is important as it makes it easier for the reader to decide whether the given information is important to him/her or not.
Title
Always mention the title “NOTICE” on top and underline it. Usually notices are put in public places.
Public places usually have a lot of posters, pamphlets, etc. So, a bold title is important for the notice to be visible.
Date
Mention the date on which notice was published to the left hand side of the document.
This is a formal document. It is important to mention the date as it stays on record.
Heading
Heading should be precise and clear. It should give a clear idea about the purpose of the notice.
Body
Here one should briefly write the information needed. Notice is a very short written document.
One should give all the important information in a precise manner.
The content should cover all the five W’s, i.e, what, where, when, who and whom.
Writer’s name
The name and designation of the writer should be mentioned in the end.
Points to remember
• Try to be as precise as possible.
• Underline the title “NOTICE” to make it more visible.
• The word limit of the body should not cross fifty.
• Keeps the sentences short.
Samples
1.Write a notice about a lost wallet that you found in your residential park.
ABC Residential Society
NOTICE
30th March,2020
Leather Wallet Found
This is to inform all ABC residents that a leather wallet was found lying in our park.
It has few papers and cash in it. It does not have any Ids or contact details of the owner.
So, the owner of the wallet can contact me on *********** along with an identity proof.
Thank You Amrita
2.Write a notice inviting students to submit write ups for the annual magazine.
Dehradun International College
NOTICE
1st Feb,2020
Call for Submission
This is to inform all the students that our college is going to publish its annual magazine next month.
All those who wish to contribute can mail their entries to [email protected].
Write-ups will be accepted till March 5, 2020 till 11:59 pm. You can take any topic of your choice.
For further information, contact your respective course teachers.
Thank you Asma
Editor, College Magazine