The three envelopes should be superscribed with the name of the tender, the name of the tenderer and addressed to the Chief Warden, Hostel National Institute of Technology, Trichy.- 620 015. Demand Draft will be in favor of “ The Chief Warden, National Hostel i Institute of Technology, Trichy".
SUBMISSION OF BIDS
The Technical Bid must then be kept in a separate sealed envelope, headed as "Technical Bid" for Tender No NITT/HAC/HK/2015/004 with the Name and address of the Bidder. Then the financial bid should be kept in a separate sealed envelope, written as "Financial Bid" for NITT/HAC/HK/2015/004 with the name and address of the bidder.
BID OPENING PROCEDURE
CLARIFICATION ON TECHNICAL BID EVALUATION
TECHNICAL BID EVALUATION (SEGREGATED TYPE)
Marks 02 Marks
FINANCIAL BID OPENING PROCEDURE
- CONFIDENTIALITY
The decision of the Chief Conservator, National Institute of Technology, Trichy in this regard shall be final and binding. The word "Party" means the Successful Bidder who has been awarded the work of providing manpower services and the Client "The Chief Warden .National Institute of Technology Hostel, Trichy".
PERFORMANCE BANK GUARANTEE (SECURITY DEPOSIT)
NOTICE TO PROCEED
A fee schedule will be attached to the Articles of Agreement after finalizing the amount at the end of the tender process. If required, the Contractor is bound to provide services at any other institution, anywhere within the boundaries of NIT Trichy, at no additional cost.
COMMENCEMENT OF SERVICES
- The Contractor shall also provide at its own cost all benefits statutory or otherwise to its employees and the Client shall not have any liability whatsoever on this account
- The Contractor shall also abide by and comply with the Labour laws, Workmen Compensation Act, EPF Laws, ESIC Laws, Income tax laws and Minimum Wages Laws,
- Contractor‟s Personnel
The Contractor shall also continue to notify the Client of any change in its organization or its personnel. In the event of the contractor breaching this condition, the client will be entitled to replace the contract elsewhere at the contractor's risk and cost and the contractor will be liable for any loss or damage the client may suffer as a result of or arising out of such replacement. of the contract.
CLIENT‟S OBLIGATIONS
VALIDITY OF CONTRACT
PAYMENTS
The Client strives to make payments within one month after the date of receipt of the invoice to the Contractor. No price increase, except for the revision of the minimum wage and the applicable legal provisions in the relevant category, will be accepted by the customer. Force Majeure” means any event beyond the control of the client or the contractor, as the case may be, which is unavoidable despite the reasonable care of the affected party and which could not have been avoided by the exercise of reasonable skill and care. and good industry practices and include, without limitation, the following:. i) War, hostilities, invasion, foreign enemy act and civil war; ii) Insurrection, revolution, insurrection, mutiny, conspiracy, riot, civil commotion and acts of terrorism; iii) Strike, sabotage, illegal lockout, epidemic, quarantine and pestilence;. iv) Earthquake, fire, flood or cyclone, or other natural disaster.
The date of commencement of the event of Force Majeure; the nature and extent of the event of Force Majeure, the estimated Force Majeure period reasonable evidence of the nature of such delay or failure and its expected effect on the time for performance and the nature of, and the extent to, performance of any of its obligations under the Contract are affected by the Force Majeure The measures the Affected Party has taken or intends to take to alleviate/mitigate the impact of the Force Majeure and to resume the performance of such obligations affected thereby, any other relevant information regarding the Force Majeure and/or the rights and obligations of the parties in terms of the Contract.
TERMINATION
DISCLAIMER
GOVERNING LAWS AND SETTLEMENT OF DISPUTE
INSOLVENCY
CURRENCIES OF BID AND PAYMENT
The Special Contractual Conditions supplement the "Instruction for Tenderers" as set out in Chapter 3 and the General Terms and Conditions of the Contract (AVC) as set out in Section 4.
INDEMNIFICATION
LABOUR LAW COMPLIANCES
The personal file will invariably consist of personal data such as name, address, date of birth, sex, address of residence (temporary / permanent) and all complaints registered by the staff against the actions taken, etc. Wages amount ( The contractor should ensure that minimum wages are paid to all employees with all benefits (like ESIC / EPF / Bonus etc.).
PENALTIES
SCOPE OF WORK – CONTRACTOR
Housekeeping services
The roadside areas of the hostels should be kept neat and clean by clearing jungles and rubbish. Bleach powder should be sprinkled on the surrounding surface of the drain twice a month or as directed. The barrels on campus must be kept clean regularly and the waste thus collected must be dumped in the rubbish bins.
On Saturdays, Sundays and other holidays, the work must be certified at the Residence Office on the next working day. Must be printed on Bidder's letterhead) TABLE – „A‟. i) Total Consolidated monthly amount per person must be quoted by the bidder under each of the category separately, in words as well as figures.
No. Category Qualifying Criteria Quoted Amount per person per
- EPF (@161%)
- Bonus (@8.33% limited to Rs
- Cost of per head (per month)
Strict compliance with this is mandatory. ii) The bidder must submit a breakdown of the rates set out in Table A above in the format set out in Table B below. If it turns out that the split is not in accordance with Table B, the offer will be rejected outright. Similarly, failure to submit the breakdown according to the format in Table B will result in instant rejection of the offer. iii) Payments will be made by the Client in accordance with the terms of the Tender Documents. iv) Prices are valid for a period of one year.
The quoted consolidated monthly sum prices will include all charges including contribution to ESI, PF, Gratuity, Bonus, Substitutes. The prices in the Price Schedule shall be exclusive of any service tax, education cess, secondary and higher education cess or any other applicable tax which may be levied by the Government from time to time and the same shall be charged in addition to the applicable rate. viii).
Section 8.2
Section 8.4
FORM –I
KNOW ALL MEN by these presents that WE ---having our registered office at ---(Hereinafter called "the Bank") are bound to the Owner in the sum of Rs. If the Bidder withdraws his bid during the period specified by the bidder on the Bid Form or. If the bidder, after being notified of the acceptance of his bid by the owner, during the period of validity of the bid. a) Fails or refuses to perform the contract if required;. b) Fails or refuses to provide performance security in accordance with the instructions to bidders.
We undertake to pay the owner up to the above amount upon receipt of his first written request, without the need for the owner to substantiate his claim, provided that in his request the Owner does not justify the claim of the amount of asked of him belongs to him. due to the occurrence of one or both conditions, specifying the condition or conditions occurred. This guarantee shall remain in force as specified in --- of the bid document up to and including thirty (30) days after the bid validity period and any claim in respect thereof must reach the Bank no later than than the specified date/ dates.
FORM –III
AND WHEREAS the Client and the Contractor agree as follows
The following documents shall be deemed to constitute and be read and construed as part of this Agreement. This Agreement supersedes all other contractual documents. a) Letter of Acceptance (LoA) issued by the client. Any amendments/additions/supplements to be subsequently included in the Contractual Agreement shall be discussed and agreed upon by both parties and such additional agreements shall be binding on both parties and shall form an integral part of this Contractual Agreement.
This contract shall be governed by and construed in accordance with the laws of India. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of India on the day, month and year above stated.
In this Agreement (including the Recitals) capitalized words and expressions shall have the same meaning ascribed to them respectively in the said Contract Documents. Performance Bank Guarantee, Bank Guarantee). f) Fees – Schedule attached to this article of the Agreement (g) Supplementary Agreements executed from time to time. Each Party submits to jurisdiction as set forth in the dispute resolution procedure in the Terms of Contract.
FORM –V
Any such claim made by the Owner to the Bank shall be conclusive of the amount owed and payable by the Bank under this Bank Guarantee and the Bank shall pay without deduction or set-off or any counterclaim the total amount claimed by the Owner. in such demand. The owner has the right to file an unlimited number of Claims under this bank guarantee, provided that the total amount of all amounts paid to the owner by the Bank under this bank guarantee does not exceed the guaranteed amount. In any case of demand resulting in a change in the PBG value, the owner will submit the current PGB to the Bank of the price change. i) However, the Bank's liability under this Bank Guarantee is limited to an amount not exceeding (Guaranteed Amount Number only to be entered here)--- ---). ii) The Owner shall be at full liberty, without reference to the Bank and without prejudice to the Bank Guarantee, for any time or from time to time to postpone the exercise of any powers and rights granted to the Owner under the Agreement and to exercise or refrain from asserting any powers or rights or due to time reasons given to the contractor which would result in the release of the surety under the surety law without provisions. iii).
This Bank Guarantee shall be governed by and construed in accordance with the laws of the Republic of India and the parties to this Bank Guarantee hereby submit to the courts of Trichy for the purpose of settling any disputes or controversies that may arise out of or in connection with this Bank Guarantee and for the purpose of enforcement tuner this bank guarantee. we). We are empowered to issue this bank guarantee in your favor under the memorandum and articles of association and the undersigned is fully empowered to do so under the power of attorney dated (date of power of attorney to be inserted)--- ---grated to him by the bank .
FORM - VI
FEED BACK CERTIFICATE FROM HOSTELS NAME OF HOUSE KEEPING CONTRACTOR
No Particulars Cleaning Schedule
Excellent Very Good
Good Average Poor
Student Representative RSC / Steward Warden 1
