Briefing on CREST R&D Grant Cycle 1/2015

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Time Agenda Speaker 9:30am – 10:00am Registration, Welcoming

Drink

Dr. NorAzmi Alias (Sr. Vice President, Research Management)

& Prof. Dr. Abdul Rahman B. Mohamed

(Head Research &

Development) 10:00am – 10:15am CREST Introduction

10:15am – 11:30am Briefing on CREST R&D Grant 11:30am – 11:50am Q&A

11:50am – 12:00pm Networking

Briefing on CREST R&D Grant Cycle 1/2015

Dewan Za’ba

Kementerian Pendidikan Tinggi Aras Tanah, No.2, Menara 2

Jalan P5/6, Presint 5 62200 Putrajaya

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^th

February 2015

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INTRODUCTION TO

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About CREST

Launched in 2012, CREST was formed to address Malaysia’s E&E needs for:

 An INDUSTRY-LED ORGANISATION To drive R&D and innovation

 A PLATFORM FOR LOCAL & MNC COMPANIES To form a formidable R&D ecosystem

 A sustainable pipeline for

INDUSTRY-READY GRADUATES

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Our Vision

CREST envisions to be a world recognised Centre for Research & Collaboration in the E&E sector.

“Malaysia, in the year 2020, aims to be a strategic E&E center for leading global E&E players and domestic champions , offering high value money with a deep pool of talents. We will focus on “design and development” and

“high-complexity manufacturing” and build leading edge capabilities in the area of ecologically sustainable technologies.”

~PEMANDU, Electronics & Electrical Lab 2010

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Our Model

THREE’S A COMPANY

We bring together 3 Mutual Partners to advance our E&E goals.

The INDUSTRY, The ACADEMIA, and The GOVERNMENT.

We have 3 Working Pillars that defines all our activities.

 RESEARCH & DEVELOPMENT

 TALENT DEVELOPMENT

 COMMERCIALISATION

We apply 3 Basic Principles to guide our strategic roadmap.

We are INDUSTRY Driven, We Focus on E&E, We Inspire COLLABORATION.

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Our Founding Members

Full Member Full Member

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R&D GRANT

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About CREST R&D Grant

• Philosophy

– Higher value Electrical & Electronics (E&E) economic sector can be achieved when R&D thrives in the ecosystem

– This can be accelerated by promoting collaborative research between industry and academia

• Objectives

– To accelerate university’s ability to produce industry-ready researchers

– To increase competitiveness of E&E industry

• Key features

– Focused on E&E industry, but not limited to E&E discipline – Research results prepositioned for industrial application – Accommodating intellectual property arrangement

– Plausible augmentation to in-company R&D initiative

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Basic Terms and Conditions

Partnership

1. Research project involves at least one company pairing with at least one university.

2. At least one of the universities involved must be located in Malaysia.

3. Companies involved must be registered in Malaysia.

4. Companies involved must not be owned by the university.

Personnel

5. Either project lead or principal investigator must be Malaysian citizen. In the event the project lead and principal investigator is the same person, he/she must be Malaysian citizen.

6. Full-time post-graduate student researchers and full-time post-doctorate researchers whose tuition fees and/or allowance are paid by CREST R&D Grant must be Malaysian citizen. Full-time Master's student sponsored by CREST must complete his/her Bachelor’s degree with a minimum CPGA of 3.0.

7. Students involved in the research project (regardless of whether

allowance/tuition fee is paid by CREST Grant) shall not be the project lead.

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Basic Terms and Conditions

Limitation

8. Approved funded research duration corresponds to research scope.

Maximum approved duration is not more than 3 years.

Financial

9. Company contribution must be at least 50% of total research project budget.

10.Any equipment and software purchased under CREST R&D Grant is owned by CREST.

11.University is encouraged to contribute.

Obligation

12.Each approved research project is obligated to meet stated deliverable (output) obligation. Output of post graduate students must be Malaysians only.

13.Project funded by CREST R&D Grant must not share any of its deliverables to meet other grant obligation (except for university’s contribution for student allowance).

Eligibility

14.CREST R&D Grant will be awarded to members of CREST only. Find how

to be a member at www.crest.my ¹¹

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Budget

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Eligible spending items

- Tuition fee, examination, thesis for full-time post-graduate student (non company employee)

MSc: up to RM10k/year for up to 2 years

PhD: up to RM10k/year for up to 3 years

- Post graduate student allowance for full-time post graduate student (non company employee)

MSc: RM1800/month for up to 2 years

PhD: RM2500/month for up to 3 years

- Full-time post-doctorate allowance up to RM6.5k/month for up to 2 years

- Software, non-customized equipment and material consumables to support research - Software or equipment rental not exceed RM50k/project

- Reasonable travel from university to company and vice versa

Non-eligible spending items

- Consultation fee - Conference travel and fee

- Publication fee - Training fee

- Intellectual property filing - Maintenance and repair - Legal fee

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GRASP

Graduate Research Assistance Scholarship Program

• Upgrade of allowance for Master or PhD students working on CREST R&D project (upon approval)

• Full-time post graduate student allowance

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Post Graduate Allowances per

month Maximum

Period

Master Candidate RM2,500.00 2 Years

PhD Candidate RM3,500.00 3 Years

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GRASP Eligibility

Entry criteria for Master Candidate

• Applicant must complete his/her Bachelor’s degree in a field related to E&E engineering sector with a minimum CGPA of 3.67 or working experience in E&E engineering sector of not less than 3 years with CGPA more than 3.3

• Applicant must be a registered full time graduate student working on CREST R&D project

• Application is open for Malaysian only

• Applicant must be recommended by the University and Company of the CREST project he/she is working on

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GRASP Eligibility

Entry criteria for PhD Candidate

• Applicant without a Master’s degree must complete his/her Bachelor’s degree in a field related to E&E engineering sector with a minimum CGPA of 3.67

• Applicant with a Master’s degree in a field related to E&E engineering sector must publish at least 3 journal papers or possess working experience in E&E engineering

sector of not less than 3 years after the graduation of Master’s degree

• Applicant must be a registered full time graduate student working on CREST R&D project

• Application is open for Malaysian only

• Applicant must be recommended by the University and Company of the CREST project he/she is working on

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Examples of Industry Contributions

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Company employees’ time working on the research Necessary Use of lab or factory equipment or machine

Optional Software license

Training to research team members Intellectual property filing

Conference travel and fee

Additional allowance or scholarship for students (non company employee)

Additional allowance or scholarship for students (non

company employee) Encouraged

Total industry contribution > 50% of research cost

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Examples of University Contributions

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Research materials

Use of lab or factory equipment or machine Use of software available in the university Conference travel and fee

Intellectual property filing Conference travel and fee Journal publication fees

Scholarship for students (non company employee)

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Deliverable Obligations

• Report and review

– Quarterly progress & financial report submission – Periodic face to face project review and audit – Final report submission and review

– Impact information (measuring the effectiveness of the project outcome)

• Outputs

1. Graduation of Malaysians post-graduate student(s) 2. Publication in journal

 1 publication per MSc student researcher,

 3 publications per PhD student researcher,

 3 publications per year per funded post-doctorate researcher

3. Filling of intellectual property

 Proof of filing for patent or prove of filing for other unprotected IP

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R&D GRANT

EVALUATION PROCESS AND

CRITERIA

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Proposal Evaluation

Strategic Fit And Importance

Technical merit

Operational merit

Proposal Evaluation

Evaluation Process

Submission forms

Meet T&C requirement?

Very Good

& Excellent rating?

Proposal Evaluation

Shortlisted proposals

yes no

yes

no

Rejected proposals

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Evaluation Criteria

Assessment is done based on criteria:

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Strategic Fit And Importance

• Alignment of research project to priority areas

• Value to E&E ecosystem

• Impact to industry- industry relationship

• Alignment to cluster collaboration goal

Technical Merit

• Innovation, contribution to knowledge

• Viability of research objectives

• Appropriateness of research

methodology

• Technical complexity

• Publishable research outcome

Operational Merit

• Thoroughness of

research execution plan

• Appropriateness of milestones

• Soundness of human resource plan

• Project execution risks and ability to address them

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CAN ASSIST

HOW

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Collaboration Assistance

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Collaboration potential

MNCs

Foreign Univ

Local Co Local

Univ

Contact CREST for referral assistance

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R&D GRANT

APPLICATION FORM

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Student should not be the project leader. CREST R&D secretariat liaise only with the Project Leader.

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Describe Company’s business.

High level description of the company’s contribution.

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Describe the University.

High level description of role -researchers, supervisor, student, lab, etc.

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Include to-be-hired student

placeholder to show completeness.

Okay not to have CV for to-be- hired students.

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Avoid using names that indicate identity of parties involved.

For guidance only, will not affect evaluation.

Duration: from start of Research Grant Agreement, until final report submission, student graduation.

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Keep it short and simple. Be concise !

May use abstract format.

Include both business and technological issues as background.

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Avoid using names that indicate identity of parties involved.

Problem statement: research gap, technology challenge, design

trade-off, etc.

Avoid using business issue as problem statement.

Objectives must be attainable.

Should not be affected by the result of the experiment,

validation, etc.

Methodology used must be justifiable.

Correspond to each objective.

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32 Cover project scope and research scope.

Show subcomponents, tasks, milestones, owner, duration.

Roles: project leader, principal investigator, researchers, advisors, stakeholders.

State identified risks and response plan.

Include both technical and operational risks.

Risk should be ranked and

categorized according to probability and impact.

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33 State deliverable commitment.

Articulate the benefit of the result of your research and the benefit of your collaboration.

Make your point why it should be funded.

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34 Include those from company and university.

Are the equipment and software available as shared services?

Complete the budget schedule.

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The Budget Schedule

Itemize cost by category and by year.

Add more columns for company or university contribution if needed.

Include all supporting documents (e.g. quotation, salary/burden rate, etc.)

Approved project may not have all requested budget approved.

Project Title/Code : Name of Project Leader :

2014 2015 2016 Grand

Total ²⁰¹⁴ ²⁰¹⁵ ²⁰¹⁶

Grand

Total ²⁰¹⁴ ²⁰¹⁵ ²⁰¹⁶

Grand Total 1) Allowances and Study Fees

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Allowances and Study Fees $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

2) Other Personnel Cost (travel, transport, accommodation, etc.)

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Other Personnel Cost $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

3) Rental (space, equipment, software, etc.)

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Rental $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

4) Procurement of Equipment (Refer Definition Tab)

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Procurement of Equipment $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

5) Procurement of Software

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Procurement of Software $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

6) Procurement of Research Materials etc.

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Procurement of Research Materials etc. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

7) Maintenance and Repairs

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Maintenance and Repairs $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

8) Miscellaneous

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

-

$ $ - $ -

Total: Miscellaneous $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Grant Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Description

Amount requested from CREST Industry contribution University contribution BUDGET

2014 2015 2016 Grand

Total ²⁰¹⁴ ²⁰¹⁵ ²⁰¹⁶

Grand

Total ²⁰¹⁴ ²⁰¹⁵ ²⁰¹⁶

Grand Total Description

Amount requested from CREST Industry contribution University contribution

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36 Non-disclosure will effect

evaluation and approval.

Project leader to sign.

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List of attachments to be submitted with the application.

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Application Submission

• Softcopy to [email protected]

• Hardcopy to:

R&D Secretariat

Collaborative Research in Engineering, Science & Technology (CREST) sains@usm,

Block C, Ground Floor,

No. 10 Persiaran Bukit Jambul, 11900 Bayan Lepas, Penang.

• Deadline: 28 February 2015

• Inquiry: 04-652 0031

• Website: www.crest.my

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Q&A

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Please return the completed feedback form to the R&D Secretariat

We appreciate your feedback

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THANK YOU