(1) CLERK

(As of June 29, 2023)

Bulacan State University

Human Resource Management Office – Main Campus

Invite applicants for:

(1) CLERK

(EMPLOYEE-BY-JOB-ORDER)

Human Resource Management Office – Recruitment, Selection, and Administration Unit

(Main Campus, Malolos, Bulacan)

QUALIFICATIONS:

Education : Graduate of BS Psychology / BS Business Administration / BS Legal Management Work Experience : At least one (1) year related experience

Training : N/A

Skills : Knowledgeable in MS word and excel software Has the ability to multi-task and can handle stress Eligibility : N/A

COMPETENCIES REQUIRED:

 Computer literate

 Has the ability to multi-task DUTIES AND RESPONSIBILITITES:

 Preparation, distribution and consolidation of Notice of Expiration of Contract with Part-time intent form to be re-hired form to colleges/offices;

 Recording, consolidating and submission of approved recommendation for renewal of Non- Regular Faculty to Payroll unit;

 Preparation of contract transmittal of non-regular faculty and transmittal to OUP for signature;

 Consolidating of approved contract of non-regular faculty for transmittal to colleges for notary;

 Checking and consolidating of notarized contract of non-regular faculty;

 Preparation of transmittal and scanning of contract on non-regular faculty to Payroll unit, Records office and COA office;

 Preparation of Appointment for Excess loads of Regular Non- Academic Personnel with Teaching Loads and Regular Faculty;

 Scanning and Submission of appointment for excess loads to Records office and college/office to Records office;

 Consolidation of approved resignation/end of contract and leave of absence of non-regular faculty; compiling of the separation (clearance, exit interview, ID and IPCR) and leave of absence requirements for submission;

 Updating of checklist of non-regular faculty from time to time; updating the tracker of separated non-regular faculty;

 Does profiling and continuous updating of profile of Part-Time Faculty, including Guest Lecturer and Professional Lecturer;

 Encoding of 201 File of newly-hired Part-Time Faculty, Guest Lecturer and Professional Lecturer;

 Checking, consolidating and updating of submitted Personal Data Sheet (PDS) of Part-Time

 Faculty, Guest Lecturer and Professional Lecturer; sorting of PDS for transmittal to Records Office;

 Verification of academic records of Part-Time Faculty, Guest Lecturer and Professional Lecturer;

 Provides and updates data of non-regular faculty for Inventory of Human Resource System (IGHRS-CSC) and Normative Financing (CHED);

 Coordinates with CHRMO and Records office on Service Records of non-regular Faculty;

 Provides data for budget preparation;

 Assists in hiring process;

 Does related task.

ALL APPLICANTS MUST CONTAIN THE FOLLOWING DOCUMENTS (SCANNED):

1. Signed application letter addressed to the University President Dr. Cecilia N. Gascon;

2. Comprehensive Resume with one (1) Recent passport-sized picture;

3. Fully Accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212 Revised 2017) which can be downloaded at www.csc.gov.ph;

4. Performance rating in the last rating period (for private companies/institution) / IPCR for government;

5. Scanned copy of the supporting documents:

o

Transcript of Records

o

Diploma

o

Certificate of Grades (number of units earned in Graduate Studies, if applicable)

o

Seminar/Certificates attended within last five (5) years

o

Certificate of Board of Ratings/Eligibility (if applicable)

o

Certificate/s of Employment signed by previous employer

Note: The University highly encourages all interested QUALIFIED applicants including persons with disability (PWD), members of indigenous committees and those with diverse sexual orientation and gender identity and expression (SOGIE) to apply. The applicants will not be discriminated on the account of age, sex sexual orientation and gender identity, civil status, disability, religion, ethnicity or political affiliation.

Qualified applicants are advised to send their application with the following documents to hrmo.main@bulsu.edu.ph Deadline of application is until July 09, 2023.

In line with the IATF guidelines, the HRMO Main Campus is strictly taking precautionary measures and will be doing the hiring process online.

Please be guided accordingly.

MEI CAROLINE M. ROBLES Head for Administration, Main Campus