Detailed requirements for 1 lot Audio Visual Presentation
A. Scope of Work
1. Production of three (3) AVPs‐ two 30‐seconder interstitials and one 2‐minuter AVP 2. Pre‐production – Research, Conceptualization & Scriptwriting
3. Production shoot‐ approximately 100 man‐hours/10 days location shooting schedule (The shoot‐ footage and video inserts, may be in Metro Manila or in nearby areas within 150 km radius of Metro Manila)
4. Post‐Production – non‐linear editing; Adobe Photoshop and Vector Art; motion graphics and digital effects; 3D animation and musical scoring; interview transcription.
B. Equipment
1. Video/Audio/Lighting Systems
a. 2 Digital video cameras (HD Quality) / 2 DSLR cameras (broadcast/HD quality) b. Tripod/dolly
c. Professional lighting system for interviews (at least 2400 lux) d. Audio recording system for interviews
e. Boom mic/lapel
2. Digital video editing system should be capable of the following:
a. Motion graphics b. 3D animation
c. Digital effects/Flash Graphics
3. Non‐linear editing system (any of the following or similar professional video editing software) a. Adobe premiere pro
C. Talent
1. Pre‐production – (1) Director (1) Scriptwriter
(1) Production Manager (1) Producer
2. Production Shoot – (1) Director
(1) Production Manager (1) Scriptwriter
(1) Researcher (video/photo/data/news articles) (2) Cameraman
(1) Lightman (1) Audioman
(1) Production Assistant 3. Post‐Production – (3) On‐line Editors
(2) Graphic Artists/Animators (2) Producers
(1) Voice over talent
D. Service Level Agreement
1. Production Shoot Requirement
a. Should there be any technical problems with the output of the shoot, client has the right to require a re‐shoot
b. Same set of specified equipment must be used all throughout the shoot to ensure consistency and quality of video and audio.
2. Post‐Production Requirement
a. All visual support required for the AVP must be provided by the supplier. Photo and video inserts for the AVP must be HD quality or at least 300dpi.
b. All client‐provided materials for use in the AVP should be returned to the client at the end of the project. Said materials shall only be used strictly/solely for this specific project.
c. AVP is subject to re‐editing until final approval.
d. Final edited video must be in DVD format.
3. Talent Requirement
a. Producer and Production Assistant should oversee the entire editing process and take
charge in the selection of appropriate materials for the AVP.
b. Director and Production Manager must be present at all times during the shoot.
4. Penalty
Supplier must submit a detailed cost breakdown of equipments and services to be rendered.
Non‐compliance of service or use of equipment shall be deducted in the overall cost.
5. Delivery date
Final DVD copy of AVPs on or before 28 February 2014
6. Please see Annex A (Milestones, Expected Outputs and Reporting Arrangements)
E. Evaluation Criteria – Supplier must submit the following for evaluation;
1. Sample of previous works produced and completed within the last 5 years. The total running time of the samples must not exceed (20) minutes in length. The productions must have been completed entirely by the supplier under a contract with the public or private sector. One (1) of the samples must demonstrate the supplier’s ability to produce a video for internal or external audiences for government (national or local government) or be a corporate video.
2. Requirements from Team Members:
a. List of names and profiles/CVs, indicating whether they are in‐house or freelance talents, b. College diploma (relevant Bachelor’s Degree) or Certificate of completion of relevant
trainings/seminars (video editing, videography, scriptwriting)
c. Proof of involvement in the production of two (2) corporate AVPs for a major
corporation/industry/association or 2 samples of individual work.
F. Budgetary Requirements and Payment Schedule
The total budget cost shall be P 500,000.00 which includes the professional fee and all applicable taxes paid upon completion and acceptance of final output.
Note: Please see Annex B: Selection Criteria
Annex A:
Milestones Target Duration Expected Output
1. Pre‐Production (research, script development, location shoot/interviews)
14 calendar days after issuance of notice to proceed
Video materials, script, raw footage
2. Production (editing) 21 calendar days after issuance of notice to proceed
Offline video
3. Submission of draft AVP for approval
25 days after issuance of notice to proceed
Draft AVP
4. Submission of final approved copy of AVP
28 days after issuance of notice to proceed or on before February 28, 2014
Final DVD copy of AVP
Annex B:
EVALUATION CRITERIA WEIGHT
A. Sample Video
1. 3D Animation and Flash Graphics –
Effective use of 3D animation and flash graphics 20%
2. Story Pacing –
Pacing of the sample AVP should just be right. Story must move forward smoothly with the appropriate transitions.
20%
3. Messaging Treatment –
AVP must be able to convey its message clearly. Message must be consistent and compelling enough to capture the viewer’s attention.
The information provided in the AVP must be well‐researched accurate.
20%
4. Over‐all Impact of AVP –
Visuals should be creative and effective with a professional appearance. It should be engaging to target audience.
20%
B. Qualification of Team Members (to be rated based on the
requirements submitted) 20%
Total 100%
**Passing rate is 85 percent
Annex C:
Project Team Composition and Qualifications, with Duration of Service
Expertise Minimum Qualifications Duration of Service (in person/man months) Director With at least 5 years experience related
to graphic design, fine arts, motion graphics, and other creative industry fields
Preferably a Film Major or a graduate of multimedia course
28 days
Script Writer With at least 3 years experience in script writing for AVPs or similar projects
28 days
Production Manager With at least 3 years experience in conceptualization, planning and coordination of similar projects
28 days
Producer With at least 3 years experience in managing AVP projects including reading, researching and assessing ideas
28 days
Researcher With at least 2 years experience in
video research 28 days
Cameraman With at least 3 years experience in
photography and videography 28 days Lightman With at least 1 year experience in
setting up and operation lighting equipment. Familiar with various lighting techniques
28 days
Audioman With at least 1 year experience in setting up appropriate audio equipment
28 days
Production Assistant With at least 1 year experience in
working on similar projects 28 days Transcriptionist With at least 1 year experience in
producing transcript for TV or AVPs 28 days Music Scorer Must have at least 1 year experience in
musical scoring for AVPs 28 days
Voice Over Talent Must have done at least 5 voice over projects for commercial or corporate AVPs
28 days
