Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY Iligan City
OFFICE OF THE BIDS AND AWARDS COMMITTEE SECRETARIAT 3rd Floor Main Canteen Building
Telefax No. (063) 225-4926
INVITATION TO APPLY FOR ELIGIBILITY AND TO BID
A. The MSU- Iligan Institute of Technology through its Bids and Awards Committee invites interested suppliers to apply for eligibility and to bid for the hereunder project:
Name of Project : Supply Painting Materials for use in the Repainting of Exterior Walling of CASS I and II Bldg.
Location : MSU-Iligan Institute of Technology Brief Description : Please see details below
Approved Budget : P 281,570.00
Charged to : Income
Delivery Period : Twenty (20) days upon receipt of P.O.
Quantity Unit of Issue Item Description
130 gals. Flat Latex white
170 gals Gloss Latex white
80 gals Quick drying enamel, white
80 gals Flatwall enamel, white
10 gals Concrete putty
20 gals Easy tite body filler
15 gals Paint thinner
50 pcs Sandpaper #120
30 pcs Sandpaper #60
12 gals Latex tinting color, raw sienna 8 gals Latex tinting color, toluidine red 8 gals Latex tinting color, hansa yellow 2 gals Latex tinting color, lampblack 16 pints Oil tinting color, raw sienna 10 pints Oil tinting color, bulletin red 16 pints Oil tinting color, chrome yellow 4 pints Oil tinting color, black
30 pcs Roller brush with handle, #7 6 pcs Baby roller with handle, fine#4
20 pcs Paint brush #2
10 pcs Bamboo Pole, 10 meters
8 meters Abacca rope, #1/2
B. The following eligibility requirements in three (3) copies, duly certified, must be dropped with your bid proposals in the drop box at the BAC Secretariat Office:
1. Letter of Intent with the information of the authorized contact person and his/her position;
2. Mayor’s Permit for Y-2009;
3. BIR Registration with Current Tax Clearance Certificate and Tax Payers Identification;
4. Current DTI business name registration and/or SEC registration Certificate;
5. Bidding statement that he/she is not blacklisted or barred from bidding by the government or its agencies;
6. Bidders letter authorizing the BAC or its duly authorized representative to verify any or all of the documents submitted for the eligibility check;
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7. Bid Security equivalent to 1% of then Approved Budget Cost (ABC) or P2,816.00 in the form of check/cash and bidder’s fee (non-refundable) equivalent to .002 of then approved ABC in the form of cash, or in the amount of P563.00;
8. Articles of Incorporation, Partnership or Corporation, whichever is applicable, including amendments thereof, if any;
9. Sworn affidavit of the bidder that he/she is not related to the head of the procuring entity, members of the BAC, TWG and Secretariat and members of the PMO, and the designers of the project, by consanguinity or affinity up to the third civil degree;
10. Valid venture agreement in case of a joint venture;
11. Certification under oath that each of the documents submitted in satisfaction of the eligibility requirements is an authentic and original copy, or a true and faithful reproduction of the original, complete, and that all statements and information provided therein are true and correct;
12. Certification of Relevant Experience of undertaking of similar projects for the last two years;
13. Certificate of Accreditation issued by the Board of Accountancy (BOA) on the designated CPA as company accountant; and
14. Certificate of Registration and Accreditation of the agency issued by the Philippine Government Electronic Procurement System (Phil-GEPS).
C. Bid Related Schedules:
Issuance of bid documents legal/basic October 14- 27, 2009 and submission of bidder’s fee (non-
refundable) in the amount of P563.00
Pre-bid conference None
Submission of bid documents
(eligibility, technical and financial), October 27, 2009 / 9:30 am including the payment of Bid Security
(refundable), In the amount of P2,816.00, in any of the following forms: 1% for cash, certified check, cashier’s check, bank draft or irrevocable letter of credit; 1 ½% for bank guarantee; and 2 ½% for surety bond.
Opening of bid documents October 27, 2009 / 10:00 am Post qualification
Notice of Award
D. The MSU-IIT reserves the right to review the qualifications of a selected bidder, subject to technical and production criteria, reject any or all bids, waive any formality or defect therein and accept the offer considered most advantageous to MSU-IIT.
E. For further clarifications, please inquire from Atty. Edgar Allan A. Donasco, Office of the BAC Secretariat, Telefax No. (063) 225-4926, anytime during office hours, or at our e-mail address: [email protected].
F. The MSU-IIT reserves the right to accept or reject any Bid, to annul the bidding process, and to reject all Bids at any time prior to contract awards without thereby incurring any liability to the affected Bidder or Bidders.
DIR. MELVIN S. ROSCOM BAC Chairman
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