Failure to comply with any of the above responsibilities shall be at the risk of said Bidder. In the event that any subcontractor is found by the Procuring Entity to be unsuitable, the subcontracting of such part of the works will not be allowed.
Documents Comprising the Bid: Financial Component
Alternative Bids
Bid Prices
Bid Currencies
Bid Validity
The Bid Security Statement referred to above is an understanding which, among other things, states that the bidder will enter into a contract with the procuring entity and provide the performance security required under clause 32.2 of the ITB, upon receipt of the Award Notice. of the award and undertaking to pay the corresponding fine and to be suspended for a period of time from the qualification to participate in any government procurement activity in case he violates any of the conditions set forth therein, as provided in the instructions issued by the GPPB. Without prejudice to its forfeiture, the bid securities will be returned only after the bidder with the lowest calculated responsive bid has signed the contract and provided the Performance Security, but in no case later than the expiration of the validity period of the Bid Security, indicated in Clause 18.2 of the ITB.
Format and Signing of Bids
In case of discrepancy between the original and the copies, the original shall prevail.
Sealing and Marking of Bids
Submission and Opening of Bids
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
Bid modifications received after the applicable deadline will not be considered and will be returned unopened to the Bidder. If the representative is not present, the Bid will be returned unopened by registered mail.
Evaluation and Comparison of Bids
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
If the project is no longer needed as determined by the head of the procuring entity; and. iii). If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.
Award of Contract
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
Proportionate to share of form in relation to total amount of security 32.3 Failure of the successful Bidder to comply with the above requirement shall. The procedure will be repeated until the lowest calculated and responsive bid is identified and selected for contract award.
BID DATA SHEET (BDS)
All other provisions of the eligibility requirements checklist and forms not mentioned here shall prevail. 27.3 (b) The Procuring Entity's BAC shall promptly conduct a detailed evaluation of the evaluated "past" bids using non-discretionary pass/fail criteria.
General Conditions of Contract
Notes on the General Conditions of Contract
Definitions
They include all additional details, shop drawings, calculations and other information provided or approved for the execution of this Contract. The target completion date can only be revised by the Procuring Entity's Representative by issuing a time extension or an acceleration order.
Interpretation
Governing Language and Law
Communications
Possession of Site
The Contractor’s Obligations
The client may change the schedule of other contractors and notify the contractor of any such change. The contractor will notify the client's representative of such discoveries and follow the instructions of the client's representative when dealing with them.
Performance Security
The Procuring Entity will approve any proposed replacement of key personnel only if their relevant qualifications and abilities are equal to or better than those of the personnel listed in the Schedule. The Contractor will extend the validity period of the performance security to cover approved contract time extensions.
Subcontracting
Liquidated Damages
Site Investigation Reports
The Procuring Entity, Licenses and Permits
Contractor’s Risk and Warranty Security
Commercial bank: provided, however, that the letter of credit must be confirmed or authenticated by a Universal or Commercial bank if it is issued by a foreign bank. Bank guarantee confirmed by Universal or Commercial bank: provided, however, that the letter of credit must be confirmed or authenticated by a Universal or Commercial bank if issued by a foreign bank.
Liability of the Contractor
Form of guarantee Minimum amount in percentage (%) of the total contract price Cash or letter of credit issued by Universal or A bond that can be recalled on demand is issued by the GSIS or any surety or insurance company duly certified by the insurance commission.
Procuring Entity’s Risk
The risk of personal injury, death, or loss of or damage to property (excluding the Works, Plant, Materials and Equipment), which is due to:. i) any type of use or occupation of the Site authorized by the Selling Entity after the official acceptance of the works; or. ii) negligence, breach of statutory duty, or interference with any legal right by the Procuring Entity or by any person employed by or contracted with it other than the Contractor. The risk of damage to the Works, Plant, Materials and Equipment to the extent that it is due to a fault of the Selling Entity or in the Selling Entity's design, or as a result of war or radioactive contamination affecting the country where the Jobs are live. to be executed.
Insurance
Termination for Default of Contractor
Termination for Default of Procuring Entity
Termination for Other Causes
In the event that the client prima facie establishes that the contractor, before or during the performance of the contract, has engaged in illegal acts and behaviors related to the procurement and performance of the contract, such as, but not limited to the following:. i) corrupt, fraudulent, secret, coercive and obstructive practices as defined in clause 3.1(a) of the ITB, except as otherwise provided in the SCC; ii) compiling or using forged documents;. iii) the use of counterfeit materials, means or methods or involvement in production contrary to the rules of science or commerce; and. iv) any other act similar to the above.
Procedures for Termination of Contracts
All decisions recommended by the CTRC are subject to the approval of the head of the contracting authority. In the absence of the CPES assessment sheet, the existing performance monitoring system of the contracting authority will be applied.
Force Majeure, Release from Performance
Any of the following actions on the part of the contractor shall be considered as poor performance:. i) Adverse slippage of 15% and above within the critical path of the project due solely to the contractor's fault or negligence; and (ii) The quality of materials and workmanship not conforming to that approved. specifications as a result of the contractor's error or negligence. e) Intentional or deliberate abandonment or non-performance of the project or contract by the contractor, resulting in material breach thereof without lawful and/or reasonable cause. In addition to the suspension penalty, the security provided by the contractor is also forfeited.
Resolution of Disputes
Suspension of Loan, Credit, Grant, or Appropriation
Procuring Entity’s Representative’s Decisions
Approval of Drawings and Temporary Works by the Procuring Entity’s Representative 1 All Drawings prepared by the Contractor for the execution of the Temporary Works, are
Acceleration and Delays Ordered by the Procuring Entity’s Representative
Extension of the Intended Completion Date
Right to Vary
Contractor's Right to Claim
Dayworks
Early Warning
Program of Work
Management Conferences
Bill of Quantities
Instructions, Inspections and Audits
Identifying Defects
Cost of Repairs
Correction of Defects
If the Procuring Entity is of the opinion that rectification of a defect is not essential, it may request the Contractor to submit a quotation for the corresponding reduction in the Contract Price. If the Procuring Entity accepts the quotation, the corresponding change in the SCC is a Variation.
Uncorrected Defects
Advance Payment
Progress Payments
The client pays the contractor the amounts confirmed by the client's representative within twenty-eight (28) days from the date of issue of the individual certificate. The subscriber will not pay interest for late payments and corrections.
Payment Certificates
Retention
The said irrevocable standby letters of credit, bank guarantees and/or surety bonds to be furnished in favor of the Government shall be valid for a period to be determined by the concerned implementing office/agency or procuring entity and shall correspond to the purpose for which they ten (10%) percent retention is calculated for ie. to cover uncorrected discovered defects and third party liability.
Variation Orders
A report of such verification must be sent directly to the manager of the client or his duly authorized representative. The time frame for the processing of change orders from the preparation to the approval of the manager of the relevant ordering party shall not exceed thirty (30) calendar days.
Contract Completion
Suspension of Work
However, this condition must be confirmed in writing by the Philippine National Police Agency (PNP), which is responsible for the affected area, and must be confirmed by the Regional Director of the Department of the Interior and Local Government (DILG). There is a failure on the part of the contracting authority to supply government-supplied materials and equipment as stipulated in the contract. e) Delay in payment of the contractor's claim for progress billing for more than forty-five (45) calendar days from the time the contractor's claim is certified by the authorized representative of the contracting authority that the documents are complete, unless there are justified reasons which will be communicated to the contractor in writing.
Payment on Termination
Extension of Contract Time
Shortage of construction materials, general labor strikes and peace and order problems disrupting construction operations through no fault of the Contractor may be considered as additional reasons for extending the contract period provided they are publicly felt and certified by the agencies. appropriate government agencies such as DTI, DOLE, DILG and DND, among others. The obligors' written consent must be attached to any request by the Contractor for an extension of the contract period and submitted to the Procuring Entity for review, and the validity of the Performance Security will be extended accordingly.
Price Adjustment
Completion
Taking Over
Operating and Maintenance Manuals
SPECIAL CONDITIONS OF CONTRACT (SCC)
Scope of Works
Please refer to the attached Scope of Works & Sketch Plans)
General Requirements 1. Mobilization/Demobilization
- Site Works
Declaration of the bidder's Single Largest Completed Contract (SLCC), similar to the contract to be bid out. All the above statements must contain all information required in the BDs prescribed by the GPPB.
Statement identifying the Bidder’s Single Largest Completed Contract similar in nature within the relevant period of FIVE (5) years
Sample form COMPUTATION OF NET FINANCIAL CONTRACTING CAPACITY
NFCC = P____________________________________________
Has your company ever been suspended or blacklisted by the University of the Philippines system? Has the administration ever suspended any of your company's projects at the University of the Philippines?
BID SECURITY: BANK GUARANTEE
For sole ownership, there must be a statement of the owner or a special authorization; for the Partnership, a partnership resolution by the General Manager or the President; for the Corporation, a board resolution with secretary's certificate; for Joint Venture, a resolution signed by all the partners of the joint venture. Ownership, there must be a statement of the owner or a special authorization; for the Partnership, a partnership resolution by the General Manager or the President; for the Corporation, a board resolution with secretary's certificate; for Joint Venture, a resolution signed by all the partners of the joint venture.
CONSTRUCTION SCHEDULE AND S CURVE
MANPOWER UTILIZATION SCHEDULE
INTRODUCTION
BRIEF DESCRIPTION OF CONTRACT WORKS
CONSTRUCTION METHODS AND PROCEDURES 3.1 Methodology or General Approach
CONTRACTOR’S ORGANIZATIONAL CHART FOR THE CONTRACT
KEY PERSONNEL
In the event of my separation from the aforementioned contractor for any reason, I will notify UP Visayas at least twenty-one (21) days prior to the effective date of my separation. I do not allow my name to be used for the purpose of enabling the above-mentioned contractor to fulfill the terms of the contract without a firm commitment on my part to take up the position.
CONTRACTOR’S LETTER-CERTIFICATE TO PROCURING ENTITY
- The said ___________________________ shall be designated by us as our _______________________ to personally perform the duties of the said position
- The said _______________________ shall employ the best care, skill and ability in performing his duties in accordance with the Contract Agreement, conditions
- The said _____________________ shall be personally present at the job site to supervise the phase of the construction work pertaining to this assignment as
- That, in order to guarantee that said Engineer shall perform his duties properly and be personally present in the job site, he is hereby required to secure a
- That any willful violation on my/our part of the herein conditions may prejudice my/our standing as a reliable contractor in future bidding of the University
That any willful violation by me/our part of the conditions herein may prejudice my/our status as a reliable contractor in future offers of the University. LIST OF EQUIPMENT, OWNED OR LEASED AND/OR POWER PURCHASE AGREEMENTS, PLEDGED TO THE PROJECT CONTRACT.
CERTIFICATE OF SITE INSPECTION
Omnibus Sworn Statement (Revised)
AFFIDAVIT
The UNIVERSITY issues a CERTIFICATE OF COMPLETION to the CONTRACTOR upon satisfactory completion of the project. It is understood that the notary costs of this contract are borne by the CONTRACTOR.
UPV-OVCA & OVCPD joint Memorandum 2021-001 “Construction Safety Guidelines for the Implementation of All UPV Infrastructure
Projects during the COVID-19 Public Health Crisis”
CHECKLIST OF REQUIREMENTS FOR FINANCIAL ENVELOPES
Bid Form
UPV BID TENDER FORM
UNIVERSITY OF THE PHILIPPINES VISAYAS
BILL OF QUANTITIES
110 COST ESTIMATE / BILL OF MATERIALS
CHB wall from top of wall plinth to bottom of architrave including bags of Portland Cement plastering. Retaining wall with G.I Wire 12mm RSB length 10mm RSB cls #16 G.I (includes plastering on 1 side).
CASH FLOW / PAYMENT SCHEDULE
