Primer on
Extension Load Credit (ELC) Online Application System
This primer describes the key features and process of the ELC Online Application System.
Please read the guide thoroughly before using the online application system.
Process Steps Process Details
1
Go to http://oec.ovcrd.upd.edu.ph/oec/start, click REGISTER to start using the system and to register an account (Refer to Fig.01).
Note: If you already have an account, proceed to Step 6.
Figure 01
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Fill-in the required fields (Refer to Fig.02).
Kindly use an existing email, where the system can send notifications and updates. After filling up the necessary details, click REGISTER.
Figure 02
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Congratulations! You already have an account.
To change or update any information on your profile, just click EDIT from profile (Refer to Fig.03) and amend the information before clicking the UPDATE button.
Figure 03
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To log out from your account, click HOME (Refer to Fig.04).Figure 04
5
A dropdown menu will appear, and then click LOGOUT (Refer to Fig.05).Figure 05
6
Kindly update your account every time you have an Extension Work activity/project. To start entering your extension work activity, first LOGIN on your account (Refer to Fig.01).
Note: Only those with Extension Work activity registered in their account may apply for Extension Load Credit (ELC).
7
To add extension work activity/activities, go to EXTENSION WORK (Refer to Fig.07), then click ADD EXTENSION WORK.Figure 07
8
Fill-in the required details (Refer to Fig.08), then click ADD. Remember to attach the necessary file (PDF) especially when applying for Extension Load Credit.Figure 08
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To check if you successfully added the extension work, go to EXTENSION WORK, a
summary of the activity will open. To check and edit the entries, click VIEW (Refer to Fig.09) and amend the information before clicking the UPDATE button.
To add another extension work activity or activities, just click ADD EXTENSION WORK and go back to step 8.
Figure 09
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Congratulations! You already entered your extension work/activities on your account.
Now, applying for Extension Load Credit (ELC) is simple.
Before applying for ELC, please download and carefully read the ELC Guidelines (Refer to Fig.10). ELC applicants with personally-funded extension work must fill-up ELC Form 1 (Extension Work Information Form). You may view and download these files, just click DOWNLOADS (Refer to Fig.01). If you are already logged-in, go to HOME, then click DOWNLOADS (Refer to Fig.05).
Figure 10
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Make sure you have updated your extension work particularly the ATTACHMENT FIELD before applying for ELC. Kindly upload the necessary supporting document in PDF file (either a signed contract/MOA for externally-funded extension activity/project, or the Extension Work Information Form (ELC Form 1), endorsed by Dean/Unit Head, for personally-funded
extension activity. To upload the PDF file, click the line above the ATTACHMENT button and choose the file from your computer (Refer to Fig.08).
To apply for ELC, click ELC APPLICATIONS (Refer to Fig.04).
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The ELC application archive page will open. Here you will see all your ELC applications. To begin a new application, click APPLY (Refer to Fig.12).Figure 12
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Then select an extension work to attach to the ELC application by clicking the small arrow (Refer to Fig.13). A dropdown menu will appear, choose the title of extension work, then click +ADD. To include another extension work, simply click the small arrow again, choose another extension work activity, then click +ADD.
Do not forget to type the number of ELC Unit/s Requested. Check the YES button if you have a current RLC/CWLC application. Then click SAVE.
Figure 13
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To print your ELC application form, go to HOME or main page, click ELC Applications (Refer to Fig.03). Click SUBMIT (Refer to Fig.14).Figure 14
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Another page will appear reiterating your submission (Refer to Fig.15), click SUBMIT.Figure 15
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A confirmation will appear. Click BACK TO MAIN (Refer to Fig.16). On the main page, click ELC Applications (Refer to Fig.03).Figure 16
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Click PRINT (Refer to Fig.17). The ELC application form will be downloaded. Save the file to your computer. You may now print the form, and have it endorsed/signed by your
Department Chair and Dean/Head of Unit.
Figure 17
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Please submit one original copy of the fully-accomplished ELC application form to:
Office of Extension Coordination
Office of the Vice Chancellor for Research and Development (OVCRD) Lower Ground Floor PHIVOLCS Bldg., CP Garcia Ave., UP Diliman, QC Telephone No. 981-8500 voip 2621
