A Proposal to Design

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A Proposal to Design ______________

Course Name: Engineering Design (8023810-2) Section-xx Name 1 , ID: xx

Name 2 , ID: xx Name 3 , ID: xx Name 4 , ID: xx Name 5 , ID: xx

Design Team Number: xx

Design Team Name: Design Team Department Affiliation:

Date: ________, 2019 ( ___________, 1440 AH) Submitted to:

Name of Project Advisor(s) or Sponsor:

Department Affiliation:

KINGDOM OF SAUDI ARABIA Ministry of Higher Education

Umm Al-Qura University

College of Engineering and Islamic Architecture Electrical Engineering Department

ةيدوعسلا ةيبرعلا ةكلمملا - يلاعلا ميلعتلا ةرازو

ىرقلا مأ ةعماج ةرامعلا و ةسدنهلا ةيلك

ةيملسلا

ةيئابرهكلا ةسدنهلا مسق

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Executive Summary

Summarize, in a page or less, the main reasons for performing the design project and the extent of the design your team wants to accomplish. Typically, all the sentences of the Executive Summary are drawn from the sections that follow. The Executive Summary gives, the reader, an overview of what the design project needs are and what design is being proposed to fulfill those needs. This section is the most comprehensively read section of the document because of its content and setting. Therefore this section should be well written and carefully checked for errors.

This section may be written after completing the whole proposal.

Headings of sections are 14 points, flush left, and boldfaced. Use initial capitals. To preserve hierarchy, allow two line skips before the heading and one line skip after. For a persuasive document, such as a proposal or formal report, paragraphs should average about 6-10 lines. You may have an occasional short paragraph (fewer than 6 lines) and an

occasional long paragraph (11-15 lines). Be careful about having paragraphs that go more than 15 lines.

Indent all paragraphs. All major book publishers in engineering and science indent paragraphs. You should do so as well, unless the output form of the document, such as email or the Web does not support a paragraph indent. Also, you may place 6 points between paragraphs as done in this template, but do not place more spacing than that. Too much vertical spacing between paragraphs upsets the visual hierarchy for the headings and subheadings.

ENGINEERING DESIGN (8023810-2) 1

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Problem Statement

The problem statement provided to you may be copied here.

Problem Identification / Literature Review

You will establish the need for your design in this section. The advisor of your project understands the need, but the real audience is not yet convinced that you fully understand the need. In this section, you will make assertions (statements without support) about the problems that have triggered (initiated) the design you are doing. In your senior design course, those problems will range from reducing pollution, to helping handicapped of older people in the assisted housing (نيقوعملا تويب (, to flood warnings, to improving the stability of power systems. Do not just make the assertions—rather, back up your

statements with evidence. That evidence generally will be references from articles or books that are well recognized and respected. The evidence could also be surveys or testimonies (the statements or declarations of witnesses under oath) of users.

(You have to ask the following questions from the faculty advisor: ______) 1. Why is it important to solve this problem?

2. What kind of solutions to this problem are already available?

3. What are the assumptions before solving this problem?

4. Under what constraints this problem needs to be solved?

5. What are a few resources to look at for the solution of this problem?

After getting the response of the faculty to these questions, you as a team need to write at least two paragraphs of literature (internet / journal/book) review

You need to write about customer needs by interacting (asking questions) with the faculty advisor / doing research and provide some statistics such that it is clear that the problem that you are working on need attention. You must establish the need of the project you would like to work on.

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Problem Definition

You need to write a paragraph about the project. What are you and your team members planning to do in this project to solve the problem written in the Problem statement.

In this section, you set up the problem or problems, to prepare the reader, without discussing the proposed design solutions. The reader will know the proposed design solutions in the following sections.

Please indent all paragraphs and do not skip a line between paragraphs in the same section or subsection.

Objectives

This document recommends…here you formally state your design proposal.

Normally, the design has two to four definite objectives. You might consider listing them vertically as follows:

(1) first design objective,

(2) second design objective, and (3) third design objective.

The vertical listing of objectives make it easier to find them if the reader return to this section to review those objectives. . If your design objectives are complicated and depend on variables, then you may place them in the form of a table.

In this section, you would discuss in detail what you mean by the different design objectives. You would discuss what you intend to do to achieve those objectives. You will also give justification of what you will not do that your audience might assume. You might consider writing a paragraph for each objective. Please indent all paragraphs and do not skip a line between paragraphs in the same section or subsection. However, feel free to insert up to 6 points between paragraphs, as is done in this template.

You may place the Mission Statement in this section. The format of the mission statement may be as follows:

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Table #: Mission statement for the proposed project.

A Proposal to Design a UPS System for Medical Facility-2 Project/Product/Device/Process

Description

A system that will provide continuous quality power to sensitive medical equipment in a Medical Faci;ity-2

Benefit Proposition

^1. Continuous operation of sensitive medical equipment

2. Learning opportunity about UPS

Primary Market

Proposal will be submitted to Ministry of Health

Secondary Market

Hospital will use our system

Assumptions

1.Batteries may be replaced after six months 2. Parts are locally available

Constraints

^1. The system will be implemented after the approval of proposal

2. The room for UPS is available

Stakeholders / Customers

Patients, Hospitals, Ministry of Health

Note that if “Problem Statement” section is done very good, then all the design objectives should be clear to the audience. Do not have more than four objectives. Lists of more than four are often not read. Please indent all paragraphs and do not skip a line between paragraphs in the same section or subsection.

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Project Design and Action Plan

Discusses in this section how you will obtain the objectives presented in the previous section. This plan should follow a logical sequence. Please make sure that you have a transition paragraph between the heading “Project Design and Action Plan” and the subheading “ Gathering Information Identifying Customer Needs.”

This is an example:

This section describes our plan of achieving the previously outlined objectives. We will basically follow the engineering design process explained during the class lectures and outlined in the books [1], [2]. The steps of this process include identifying customers' needs, identifying associated standards and target specifications, concepts (solutions) generation, taking a course of action (concept selection), plan for demonstration of outcomes achievement, project management, scope of work, deliverables, budget, presentation of results and communication with the project advisor/sponsor, and team expertise and qualifications.

Gathering Information and Identifying Needs of Customers

Here you would insert paragraphs that explain how will (in future before the implementation of the project) your team gathers information and how will (in future) you team identify the needs of the customer. Please indent all paragraphs and do not skip a line between paragraphs in the same section or subsection.

Identifying Associated Standards and Developing Target Specifications

Here you would explain in a few paragraphs how will (in future) you team identify target specifications keeping in mind the associated standards and compliance. Write how you team will identify the standards associated with your project. Please indent all

paragraphs and do not skip a line between paragraphs in the same section or subsection.

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Generating Alternate Design Concepts (Solutions)

This subsection contains paragraphs explaining how you generated the design concepts. You may talk about the concepts generated by the individual team members as well as by the team. Please identify all of your design concepts in this subsection. You might consider placing those concepts into a table as follows with one column giving a short summary of the concept. Please indent all paragraphs and do not skip a line between paragraphs in the same section or subsection.

Table #: Design Project Generated Concepts

Identification Concept Summary

1 2

3 4

Block Diagrams of the Generated Concepts

This sub-section contains the block diagram of the solutions generated by the team.

Write the explanation of each block diagram explaining the system that will be used to solve the problem without much technical detail or schematic/circuit diagrams.

Selecting Design Concept (Solution) based on Realistic Constraints

This subsection explains the methodology you team used to select the design concept based a pre-specified selection criteria that takes into consideration customer needs and realistic constraints. In addition, you should also identify what alternative design concepts you team have selected for the project. Explain the Screening Decision Matrix methodology as well Scoring Decision Matrix methodology used by your team in selecting the best solution. Please indent all paragraphs and do not skip a line between paragraphs in the same section or subsection.

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Plan for Demonstration of Outcomes Achievement

Outcome Matrix: Describe your plan to demonstrate the achievement of each of the outcome below. You may write: This section describes our plan to demonstrate the

achievement of outcomes through the Engineering Design and Design Project experience.

Outcomes: Plan for demonstrating the achievement of outcome:

1. utilizes background knowledge and skills from discipline to the design of community-related projects

Identify the relevant principles from discipline &

develop concise models to apply to the design.

Understand and explain the disciplinary concepts.

Recognize the fundamental nature of the problem and correctly apply knowledge.

2. demonstrates an

understanding of design process from start-to-finish

Reviewed a number of reasonable alternatives before finalizing design decisions. Initiated appropriate design iterations. Excellent cost estimates. Design principles applied appropriately and without error. Effectively organized, met all deadlines. Design meets or exceeds customers’ needs & constraints. Insightful evaluation supports conclusions and recommendations

3. an ability to identify and acquire new knowledge required as a part of the design process

What knowledge you will acquire as part of the design project. You need to write your plan to achieve this outcome

4. demonstrates an awareness of the customer needs in

engineering design process

Provide a statement indicating that you are sensitive to the customer needs. You may say that your will transform the customer needs into technical

specifications, or you may say that the selection criteria for concept selection will be based on customer needs.

5. demonstrates an ability to function on multidisciplinary teams and to appreciate the contributions of individuals from other disciplines

The tasks will be divided according to the expertise and interest of each team member. Each team member will be recognized and appreciated according to his

contribution. Both Electrical Power and Electronics &

Communication Track work will be mentioned in the final report.

6. demonstrates an ability to communicate effectively with diverse audiences

The design project work will be presented in the form of power point presentation in front of students and faculty.

A final written report will be submitted for review to the supervisor and assessment panel members.

7. demonstrates sensitivity toward professional ethics and responsibility

The tasks assigned will be accomplished on time. All the dead lines will be met according to the management plan time-line. All team members will conduct professionally.

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The project specifications will include safety, environmental issues, and ethical issues.

8. demonstrates an appreciation of an impact of design solutions (concepts) on society

The fine report will clearly depict the impact of the design project on the community and will document the consequences of the misuse of the project that will affect the society.

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Project Management

In this section you will write the team’s plan for managing the project. This plan should be presented in a logical sequence. Write a transition paragraph between the

heading “Project Management” and the subheading “Deliverables.” That paragraph should introduce and explain the Time-Line of the project in the form of a Gantt chart (Table or Excel Sheet). An example of such a table is shown in Figure 1.

Description of Task WEEKS

1. Identification of Customer Needs

2. Establishment of Target Specifications

3. Intellectual Properties Literature Search (Review) 4. Concept Generation / Concept Selection

5. Concept Testing (Implementation) 6. Economic Analysis

7. Prototyping/Testing

8. Presentation of Final Results (Final Report)

Week #  1 2 3 4 5 6 7 8 9 1 0

1 1

1 2

1 3

1 4

1 5

1 6

1 7

1 8

Figure 1: Time-Line Table for the project. The solid bars depict the part of the tasks accomplished.

Economic Analysis is performed to justify continuation of the project (or the development of the product) and to resolve specific trade-offs among, for example, development costs and manufacturing costs.

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Scope of Work (SOW) Statement

Provide a brief narrative describing the business needs to be addressed by the proposed scope of this project considering specific needs and opportunities. The statement must include what the project is expected to perform as well as what is out of the scope of the project.

Deliverables

Provide a brief narrative describing the planned deliverables that will be produced as part of the proposed scope of this project. (e.g., Product or Device or System,

Instructional Manual, Safety/Environmental/Societal/Economical/Ethical/Health

Constraints, Safety and Engineering Standards, Final Report, Power Point Presentations, etc.)

The deliverables are of two types:

1. Internal : These are the things that are provided to the advisor/sponsor of the project, e.g.,

Final Written Report,

Power Point Presentation slides communicating the engineering design process followed and communicating the best selected concept,

Minutes of the Bi-Weekly meetings with the advisor/sponsor,

Project Phase Reports, Minutes of the Phase Report Discussion meetings, Safety Instructions and Associated Engineering Standards, etc.

2. External : These are the things provided to the customers, e.g., Product or Device or System,

Instructional Manual, Safety Instructions, Scope of Work, etc.

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Budget

This sub-section contains a paragraph or paragraphs that explain the budget for the project. This may contain:

Bill of Material indicating the costs of the components purchased, your team may insert the following table as an example.

Table _#__: Bill of Material for the Design Project Involving Hardware S.

# Part Description Part Number Quantity Unit Price Total Price 1 Health monitoring

sensor xxxxxx 30000 10 300000

2 Comm. System xxxxxx 1 2000 2000

Total Cost

Human resources cost in terms of time spent on the project, Algorithm development or Computer Programming cost, Manufacturing cost, etc. Your team may insert the

following table as an example.

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Table #_: Bill of Material for of the Design Project Involving Cost in terms of Design Time / Cost in Terms of Algorithm Development time

S.

# Task Performed

Name of Team Member Responsible

# of Hours

Cost per Hour

SR

Total Cost SR

1 Design of Circuit Abdulrahman Al-

Afif 7 100 700

Total Cost:

S.

# Name of Team Member Total Number of Hours Worked

1 80

2 90

3 70

4 75

You may talk about overhead expenses in the form of stationary, travel expenses, etc.

Communication and Coordination with Sponsor / Advisor

Here you would place paragraphs that explain how you will communicate and coordinate with your Advisor at the time of implementation of the project (e.g., Weekly Meetings, Attending Lectures to acquire new knowledge, Writing Minutes of the Meetings, Writing Phase Reports after implementing each phase of the project, Discussing Phase Report in a meeting, Writing Minutes of the Phase Report Meeting, etc.). Please indent all paragraphs and do not skip a line between paragraphs in the same section or subsection.

Internal deliverable are given to the advisor.

Team Expertise and Qualifications

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Name I.D. # Major Area of Expertise

Expected Grad Date Electronics

and Comm. Designer

Power Analyzer

Leader Editor

Provide a paragraph that introduces the qualifications for the team and refers to the resumes located in Appendix C. In this section, you should provide a paragraph for each team member. Fill in the above table..

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Conclusion

Here you will write a paragraph to describe in brief the problem you are solving and how your proposed design will solve this problem and will affect the society, community, and humanity. You may talk about the commitment of the team. Your proposed design will have what kind of functions to solve the problem effectively. What will be the impact of your project on the society and what will be the consequences of misuse of your project.

You may talk about your outcomes achievements and what will you learn from the design experience of implementing this project and proposal you wrote.

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References

[1] Ulrich, K.T., and S.D. Eppinger, Product Design and development (New York:

McGraw Hill, 2008), pp. 53–245.

[2] H. scot Fogler, Steven E. LeBlanc, Strategies for Creative Problem Solving, 2th Ed., Prentice Hall, NJ, 2008

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Appendix A: Sample Survey for gathering information to identify customers' needs

You may write that the surveys for gathering information will be developed after the approval of proposal. You may write a few questions for the future survey to indicate your sensitivity toward customer needs. You may write the screening questions to identify the target market.

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Appendix B: Results of Surveys

In this section you may write: The surveys responses will be interpreted and analyzed for the continuation of the project (or development of the product). You may talk about the estimated demand and the model used to calculate it. You may talk about the estimated demand and the model you will use to estimate the demand (Q) of your project (product).

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