1 Release
Software Management King Abdul Aziz University
Information Technology Deanship Software Management
2012
450-Manu-08 V 1.0
Self Services- Workshop Material
for Faculty Academic Staff
• System resulted from the integration of local and
international experience within a strategic partnership for the development of academic systems at KAU.
• system was Prepared by global capabilities, and was developed through the University activities and
Electronic Systems (ODUS System) to provide an improved working environment.
• Academic system integrated with existing systems used at the university.
• System has an electronic portal include distinct services to the faculty academic staff and the student (e-mail, calendar, groups and ads).
• System provides academic services via smart phones.
Login to (ODUS plus) system
faculty academic staff Services
student's private information
Personal Information
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System contains two parts: personal information and faculty academic staff services.
Can be accessed through the tabs or links
Services faculty academic staff
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• Selection of the semester.
• Selection of the course Section.
• Inserting scores.
• Inserting and printing presence and absence coupes
• display course schedule for a faculty academic staff.
• display data of students enrolled in the Section.
• Query and other services.
• Distribution of the academic load by the heads of departments
• accreditation and approving of scores by the Heads of Departments
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Can access the services of faculty academic staff through the links
on the main menu for the faculty academic staff as follows:
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يساردلا لصفلا رايتخا
It Should be chosen to select the
range you want to work upon
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ةيساردلا ةبعشلا رايتخا
It Should be chosen to select the
range you want to work upon
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First method
Defining score components for each Section
-Enter score components such as (Quizzes, assignments, projects and final test ( from 40)).
-outcomes will be displayed by the link
“ةيئاهنلا تاجردلا دصر”.
-To send score of accreditation, must go to the page " ةيئاهنلا تاجردلا دصر" and click on button “دامتعلال ةجردلا ميدقت”
-You can not enter DN scores from here, but through the link "بايغلاو روضحلا دصر"
when the absence of the student exceeds 20% of the number of lectures.
Second method Inserting final scores
- you can enter the course score directly from 100.
- score can be sent for accreditation here.
-DN score can be entered directly without the need to return to the link “ روضحلا دصر بايغلاو”
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ةيسارد ةبعش لكل ةجردلا تانوكم فيرعت
First Method: Defining score components for each Section
Select the scope of score
1
2
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All fields must be entered before implementation button Must enter a description
to be able to enter scores after that
Hide the component
score from student
Hide the section scores from
student
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To delete a defined component
1
2
First Method
Defining score components for each Section
1. After the definition of score components such as (Quizzes, assignments, projects and final test (40)) from link “ةيسارد ةبعش لكل ةجردلا تانوكم فيرعت”
2. Values of these components are entered by one of two ways as follow:
(A) By Component
From the link ”
تاجردلا تانوكمو ليصافت لاخدإ” select the component name
then list of students will display, so you can enter
their score.
(B) By Student
From the link “
بلاطلا ينورتكللإا تاجردلا لجس“enter
The student number then list of
defined components for this section
will display to enter student's scores.
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تاجردلا تانوكمو ليصافت لاخدإ
There is a link with the same text that previously entered in description, click on the link to go
to the list of students
First Method: (A)
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you can modify the student score from this page then press on implementation button after selecting the reason from the list here
Enter scores then press on implementation button
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Important information:
When entering score at the first time, the default value in a reason column are OE: Original Entry for all students.
It is optional to select the score modification reason from the list in reason column When modifying student score.
You can choose the following reasons when modifying the score:
Prefer not to choose reason OE when modifying the student score.
reason EE: Entry Error
IC: Instructor Correction RC: Re-calculated
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First Method: (B)
بلاطلل ينورتكللإا تاجردلا لجس
Access to this link by enter to link first.
Enter Student number
ةمئاق
ةصاخلا تامولعملا
بلاطلاب
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Enter scores for all
different Exams to
the same student
Second Method
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Save entered scores Send scores to the
Head of Department for accreditation
ةيئاهنلا تاجردلا دصر
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2
Print scores report
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تاجردلا دصرل فشك ةعابط ريرقت
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داشرلإا تحت بلاطلا تاجرد صخلم
This link is used by academic Guide:
Summary of student scores under the guidance
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Statistics of students results
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Editing scores (IC,IP,AT)
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Select the Score(IC,IP,AT)
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select the semester
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Select reference number of
the section
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Send scores to the Head of Department for accreditation
Edit IC Score
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2
Group of links for attendance and absence:
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بايغلاو روضحلا
Print attendance and absence sheet
Enter attendance and absence
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بايغلاو روضحلا دصر
Select the section 1
2
Select attendance
date 1
2
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The default state for all students is attendance (PR: Present), the faculty academic staff change the value to (AB:
Absent) for a student who is absent on this day
See the rate of the absence for students in the section
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ةبعشلا يف بلاطلا بايغ ةبسن ىلع علاطلإا
If the icon is A20 that means the student absence is exceeded 20% of the number
of lectures
Information about ways of calculating attendance
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روضحلا باستحا قرط تانايب
Important information :
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Page “Information about ways of calculating attendance”
( رواضحلا بااستحا اراط تاانايب
) works the same as page “See the
rate of the absence students in the section” ةباسن نالع لااطلإا ( ةبعشلا يف بلاطلا بايغ
) ,but the difference is:
• The page (ةبعاشلا ياف بلااطلا باايغ ةباسن نلع لاطلإا) dedicated to the faculty academic staff to see the rate of the absence students in the section.
•Page (روااضحلا باااستحا ارااط تااانايب) dedicated to academic
guide Advisor to see ratio of the absence student , which
under his guidance.
Enter medical excuses or other excuse
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رخآ رذع وأ ةيبطلا راذعلأا دصر
Select attendance
date
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2
Select the excuse type
2
1
Group of links displaying course schedule, containing different ways to
view the course schedule:
Detailed course schedule to the faculty academic staff
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11- regular 12- External
13-Distance Learning 15- Postgraduate
If the value of overtaking=(No) it means there is no conflict in section time with another, but
if the value =(yes) it means that section time conflict with others and overtaking of that.
سيردتلا ةئيه وضعل لّصفملا يساردلا لودجلا
Weekly schedule
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يعوبسلأا لودجلا
Teacher schedule
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سردملا لودج
To view teacher schedule in a usual format used previously.
Current tasks
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ةيلاحلا ماهملا
Course schedule
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يساردلا لودجلا
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Group of links for displaying data of students enrolled in specific Section:
Enrolled List (Details)
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نول ّجسملا ةمئاق (
ةيليصفت
)
List of Sections (Summary)
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بعشلا ةمئاق (
صخلم
)
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ةنيعم ةعاق نع ريرقت
Report on certain Classroom
building room
Start date
Search for the courses section in all branches of the university
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ةعماجلا عورف لكب ةيساردلا بعشلا نع ثحبلا
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Display course schedule
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جهنملا تامولعم
Course Information
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ةيبتكملا تاعاسلا
Office hours
Office hours must be represented by 4-digit U letter representing
Sunday Allow
students to view office
hours
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متي طبارلا اذه للاخ ضارعتسا
نيعم يسارد لصف للاخ ةنيعم ةدامل بلاطلا مييقت ةجيتن
. كل ةبلطلا مييقت جئاتن ىلع علاطلإا
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2
3
See the results of the students evaluation about you
Select the Semester
Select Ref. Num of the Course
Select Ref. Num name
Electronic transactions (Postgraduate) ةينورتكللاا تلاماعملا (
ايلعلا تاساردلا )
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Access to the old system for electronic transactions
Student's transcript
بلاطلا تاجرد فشك
The tasks of head of department
مسقلا سيئر ماهم
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ةيساردلا بعشلا ليدعت
This link let the head of department distribute sections “academic load" between the academic staff of the department.
teacher name and his number are empty which means that the Section did not assigned to a specific person
press on display(ضرع) in lecturers column (نورضاحم)
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To delete certain section to a particular teacher must change the
selection from No to Yes, and then press the Cancel selected records
معن
If there is one teacher for the section the ratio
will be 100 The ID of faculty academic staff represented by the 8-
digit If the section assign to one
teacher, must make value (yes). if it assigned to two, one of them must be main teacher by making his value
here (yes)
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2
Accreditation and Approving of scores by the Heads of Departments
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After the faculty academic staff enter the final scores
and press on execute
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After pressing the (approval and send scores for accreditation) by the faculty academic staff
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Accreditation and approval process works by "Workflow", and following is
an explanation of how they work:
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scores shows to faculty academic staff only in
view mode without possibility of editing when has been sent to the Head
of Department
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The head of department login to his account and open this tab (Electronic transactions)
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Inbox
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press on the transaction name to open it
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display approvals
record
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When choosing "reject"
( ضفر
) then pressing on execute
The transaction return to the faculty academic staff, and
no longer appear in the Head of Department inbox
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scores back to the faculty academic staff
and appear in Insert mode
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When choosing "approval"
( ةقفاوم
) then pressing on execute
The transaction send to Vice Dean and no longer appear in the Head of
Department inbox
Accreditation and approving of the Head of department
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If scores were Accredited by the head of department, they are
transferred to the Admissions and Registration this is for all colleges, but in healthy colleges scores sent to Vice Dean for Accreditation.
The Vice Dean Accredit scores or reject them in the same method
In case of rejection by the head of department, the transaction turns
to a faculty academic staff and the process of entering scores available to him to modify scores.
If scores are Authenticated by Admissions and Registration Deanship, they are transferred to academic records.
After a student answer to the questionnaire that evaluate the teacher,
the student can see the final score through his account.
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Can access student information through a link ) بلاطلاب ةصاخلا تامولعملا ةمئاق )
on the main menu for a faculty academic staff:
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After pressing on the Previous link ,the following page appear :
Choose Student ID
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يعماجلا مقرلا رايتخا
Enter the student ID or search by his
name
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If you chose the correct student
student information
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بلاطلا نع تامولعم
Student schedule
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بلاطلا لودج
بلاطلا عوبسأ نع زجوم
Summary of Student Week
Academic record
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يميداكلأا لجسلا
To view the student's transcript:
Current registrations
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ةيلاحلا تلايجستلا
The historical record of the registration
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ليجستلل يخيراتلا لجسلا
Certificate assessment
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ةداهشلا مييقت
Extract a new
assessment
Extract a new assessment
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Extract the
request
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Full information about the student
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بلاطلل ةلماكلا تامولعملا
To view complete information about the student and the student's transcript in
a usual format used previously.
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calculate the pilot GPA for the student
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بلاطلل يبيرجتلا لّدعملا باستحا
display test scores
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رابتخلاا تاجرد ضرع
To view test scores (capabilities, achievement, language).
display suspensions
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تافاقيلإا ضرع
Display graduation request
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جرختلا بلط ضرع
Address and telephone numbers of students
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بلاطلا فتاه ماقرأ و ناونع
Student E-mail address
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بلاطلاب صاخلا ينورتكللإا ديربلا ناونع
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can access the personal information for a faculty academic staff as follows:
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Choose address type: always or
emergency
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2
فتاوهلا ماقرأ و نيوانعلا ثيدحت
Update addresses and phone numbers
To delete
entries Confirm entries
Back to the previous menu Extension
for example (756)
City key for example:
Jeddah (02) State key, for
example, Saudi Arabia (966)
6952000
modifications and additions
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• Add special tab for the head of Department.
• Add special link for editing scores (IC,IP,AT).
• Add a link to view the results of the students in the section.
• Modify the view of students names .
• Standardize the order of the students names in the lists of registered students and entering score lists using Student ID.
• Rearrange links of faculty academic staff services and grouped
into sub-links.
User guides
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manual of faculty academic staff manual of
head of department Technical
Support
Access to the system page
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Deanship of Information Technology
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Access to the system page
Links of Electronic
Systems
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To inquire and problems solving : Please communicate with the Admission and Registration Deanship
Technical support:
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