APPROVAL OF ANNUAL FINANCIAL STATEMENTS

COUNCIL MEMBERS Councilor D Mangqo Councilor T Khukula Councilor B Nokanda Councilor ZH Cube Councilor NB Mtuku Councilor S Mzaza Councilor L Ndamase Councilor C Nduku/Mazuza Councilor L Rolobile Councilor GF Tobela Councilor NF Bokwe Councilor B Daniso Councilor NF Diko Councilor KM Fono Councilor NC Fono Councilor MPJ Ko tana Councilor P Langa Councilor MS Mabo vana Councilor D Madini Councilor S Madolo Councilor Z Maqina Councilor J S Lobi Councilor N Mbotshwa Councilor VN Mcekisa Councilor Z Mhlabeni ACTING MUNICIPAL ADMINISTRATOR F Guleni. I am responsible for the preparation of these annual accounts, which are set out on pages 4 to 34 within the meaning of Section 126(1) of the Municipal Finance Management Act (Act 56 of 2003), which I have signed on behalf of the municipality. I declare that the salaries, allowances and benefits of councilors, loans to councilors, if any, and payments to councilors for possible loss of office, as set out in note 25 of these financial statements, are within the upper limits of the framework provided for in article 219 of the Constitution, read in accordance with the law on the remuneration of bearer civil servants and determined by the Minister of Provincial and Local Governments in accordance with this law.

ACCOUNTING POLICIES

PRESENTATION OF ANNUAL FINANCIAL STATEMENTS

CHANGES IN ACCOUNTING POLICY AND COMPARABILITY
SIGNIFICANT JUDGEMENTS AND SOURCES OF ESTIMATION UNCERTAINTY
SIGNIFICANT JUDGEMENTS AND SOURCES OF ESTIMATION UNCERTAINTY (continued) Impairment testing
STANDARDS, AMENDMENTS TO STANDARDS AND INTERPRETATIONS ISSUED BUT NOT YET EFFECTIVE
INVESTMENT PROPERTY
INVESTMENT PROPERTY (continued) Cost model
PROPERTY, PLANT AND EQUIPMENT
PROPERTY, PLANT AND EQUIPMENT (continued)
SITE RESTORATION AND DISMANTLING COST
FINANCIAL INSTRUMENTS
LEASES
INVENTORIES
IMPAIRMENT OF CASH-GENERATING ASSETS
IMPAIRMENT OF CASH-GENERATING ASSETS (continued)
PROVISIONS AND CONTINGENCIES Provisions are recognised when
REVENUE FROM EXCHANGE TRANSACTIONS
REVENUE FROM EXCHANGE TRANSACTIONS (continued) Sale of goods
REVENUE FROM NON-EXCHANGE TRANSACTIONS
REVENUE FROM NON-EXCHANGE TRANSACTIONS (continued) Fines
UNAUTHORISED EXPENDITURE Unauthorised expenditure means
FRUITLESS AND WASTEFUL EXPENDITURE
IRREGULAR EXPENDITURE
USE OF ESTIMATES
BUDGET INFORMATION
RELATED PARTIES

Investment property is recognized as an asset when it is probable that the future economic benefits or service potential associated with the investment property will flow to the municipality and the cost or fair value of the investment property can be measured reliably. If a replacement part is included in the carrying amount of the investment property, the carrying amount of the replaced part is no longer included. If the fair value of the acquired item could not be determined, the deemed cost is the carrying amount of the asset or assets given up.

If the cost of replacement is recognized in the book value of the tangible fixed asset, the recognition of the book value of the replaced part is eliminated. Higher inspection costs, which are a condition for the continued use of the tangible fixed asset and meet the above criteria for recognition, are included as compensation in the purchase value of the tangible fixed asset. The book value of the asset is reduced using an impairment account, and the amount of the deficit is recognized in the surplus or deficit of operating expenses.

Initial direct costs incurred when negotiating and mediating operating leases are added to the accounting value of the leased asset and recognized as a cost over the lease term on the same basis as the lease income. Impairment is a loss of an asset's future economic benefits or service potential beyond the systematic recognition of the loss of the asset's future economic benefits or service potential through depreciation (amortization). Depreciation (Amortization) is the systematic allocation of an asset's depreciable amount over its useful life.

The amount of a provision is the best estimate of the expenditure expected to be necessary to settle the current obligation at the reporting date. Where the effect of the time value of money is significant, the amount of a provision is the present value of the expenditure expected to be required to settle the obligation. Net revenue is measured at the fair value of the consideration received or receivable less trade discounts and volume discounts.

If the outcome of a transaction involving the provision of services can be reliably estimated, revenue related to the transaction is recognized based on the stage of completion of the transaction at the reporting date. When the outcome of a transaction involving the provision of services cannot be reliably estimated, revenues are recognized only to the extent of recognized expenses that are recoverable. Revenue from services is recognized based on the degree of completion of the transaction at the reporting date.

The municipality assesses the degree of security linked to the flow of future economic benefits or service potential on the basis of the available documentation. The expense is classified in accordance with the nature of the expense, and if they are recovered, they are subsequently booked as income in the income statement.

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

INVENTORIES
TRADE AND OTHER RECEIVABLES FROM EXCHANGE TRANSACTIONS
TRADE AND OTHER RECEIVABLES FROM NON-EXCHANGE TRANSACTIONS Gross balances
TRADE AND OTHER RECEIVABLES FROM NON-EXCHANGE TRANSACTIONS (continued) Refuse
INVESTMENT PROPERTY
PROPERTY, PLANT AND EQUIPMENT
PROPERTY, PLANT AND EQUIPMENT (continued) Reconciliation of property, plant and equipment - 2013
PAYABLES FROM EXCHANGE TRANSACTIONS
PROVISIONS
GOVERNMENT GRANTS AND SUBSIDIES Operating grants
INVESTMENT REVENUE Interest revenue
OTHER INCOME
RENTAL OF FACILITIES AND EQUIPMENT Premises
SERVICE CHARGES
DEBT IMPAIRMENT
DEPRECIATION AND AMORTISATION
EMPLOYEE RELATED COSTS
EMPLOYEE RELATED COSTS (continued) Remuneration of the Engineering Manager
GENERAL EXPENSES
LOSS ON DISPOSAL OF ASSETS
REMUNERATION OF COUNCILLORS
PENSION AND MEDICAL AID DEDUCTIONS Pension and Medical Aid Deductions
PENSION AND MEDICAL AID DEDUCTIONS (continued) Retirement benefit information
CASH GENERATED FROM OPERATIONS
COMMITMENTS
CONTINGENCIES
PRIOR PERIOD ERRORS (continued) Statement of financial position
RISK MANAGEMENT Financial risk management
EVENTS AFTER THE REPORTING DATE
UNAUTHORISED EXPENDITURE
FRUITLESS AND WASTEFUL EXPENDITURE
RELATED PARTIES
ADDITIONAL DISCLOSURE IN TERMS OF MUNICIPAL FINANCE MANAGEMENT ACT Contributions to organised local government
ADDITIONAL DISCLOSURE IN TERMS OF MUNICIPAL FINANCE MANAGEMENT ACT (continued) PAYE and UIF
KEY SOURCES OF ESTIMATION UNCERTAINTY AND JUDGEMENTS The following areas involve a significant degree of estimation uncertainty

A register containing the information required by section 63 of the Municipal Finance Management Act is available for inspection at the municipality's registered office. Under the terms of the Constitution, this grant is used to subsidize the provision of basic services to members of the community in poverty. All the registered poor receive a monthly subsidy of 50 kw of electricity which is financed by the equal share.

Interim assessments are processed on an annual basis to take into account changes in the value of individual properties due to conversions and subdivisions. A general rate of 1 cent per rand is used to determine assessment rates, with rebates of 30% granted to government properties. The municipal manager was suspended from January 25, 2013, an acting allowance was paid to the head of corporate services for the duration of the suspension. Business lease payments represent rents paid by the municipality for certain office equipment.

Leases are concluded for an average period of three years, and rents are set for an average of three years. The municipality concluded a contract with Transnet on the long-term lease of the land for a period of 30 years. No conditional rent is payable. The Municipality of Port St Johns is a defendant in a dispute between the following parties, the outcome of which cannot be truly assessed as at 30 June 2013. Zamani Civils - Damages alleged to have arisen as a result of the municipality terminating a CBD upgrade contract.

We currently have no financial lease or long-term borrowing obligations. The commitments we have are trade and other payables which are managed through a continuous review process. Since the municipality does not have significant interest-bearing assets, the municipality's income and operating cash flows are essentially independent of changes in market interest rates. The municipality deposits money only in major banks with high credit standing and limits exposure to any counterparty.

No major financial assets were exposed to credit risk at year-end, except for investment accounts held at ABSA Bank. The fees relate to a case that was ongoing during the current year and was concluded after the year-end. 27636 issued on 30 May 2005 stipulates that a supply chain management policy must provide for the procurement of goods and services through a competitive bidding process.

During the year under review fuel, accommodation and maintenance of motor vehicles were purchased and the process followed for the procurement of those goods deviated from the provisions of paragraph 12(1)(d)(i) as mentioned above. The reasons for these deviations were documented and reported to the Board, which considered them and subsequently approved the deviation from normal supply chain management rules.