CR 1034 26 03 2020 – MLM - 2020 2021 SDBIP - MFMA

(1)

CR 1034 26 03 2020 – MLM - 2020 2021 SDBIP

FOREWORD BY HIS WORSHIP THE MAYOR

Matatiele Local Municipality’s 2020/2021 Service Delivery and Budget Implementation Plan (SDBIP) marks the contract between the Matatiele Local municipality and the community of Matatiele. This contract (SDBIP) helps facilitate the process for holding management accountable for its performance. The SDBIP is a management, implementation and monitoring tool that will assist the mayor, councilors, municipal manager, senior managers and community.

The SDBIP will enable the Mayor and Executive Committee to monitor and evaluate the performance of the Municipal Manager, enable the Municipal Manager to monitor the performance of senior managers, and for the community to monitor the performance of the municipality. This enables the mayor and the municipal manager to be pro-active and take remedial steps in the event of poor performance in order to improve performance. This SDBIP aims to ensure that all managers are problem-solvers, who routinely look out for unanticipated risks and problems and resolve them as soon as possible.

The SDBIP should therefore determine (and be consistent with) the performance agreements between the mayor and the municipal manager; and the municipal manager and managers reporting directly to the Municipal Manager and Middle Managers at the start of every financial year and approved by the mayor. A properly formulated SDBIP will ensure that appropriate information is circulated internally and externally for purposes of monitoring the execution of the budget, performance of both the senior and middle management and achievement of the strategic objectives set by council; including the outputs and deadlines for which they will be held responsible. In-year monitoring designed to identify major problems from an early stage and ensuring that the Mayor and Municipal Manager are taking corrective steps when any unanticipated problems arise.

The SDBIP serves a critical role to focus both the administration and council on outputs by providing clarity of service delivery expectations, expenditure and revenue requirements, service delivery targets and performance indicators. It is the output and goals made public in the SDBIP that will be used to measure performance on a quarterly basis during the financial year. Note that such in-year monitoring meant to be a light form of monitoring. The council should reserve its oversight role over performance at the end of the financial year, when the mayor tables the annual report of the municipality.

Municipal managers are encouraged to develop the SDBIP concept further so that it is meaningful and useful to managers. Many municipal managers will have some form of management plan and the challenge is to develop such management plans as a SDBIP.

Whilst the budget is approved yearly, service delivery and budget targets (revenue and expenditure per vote), it is imperative that in-year mechanisms are able to measure performance and progress on a continuous basis. Hence, the end-of-year targets are based on quarterly and monthly targets, and the municipal manager must ensure that the budget is built around quarterly and monthly information. Being a start-of-year planning and target tool, the SDBIP gives meaning to both in-year reporting in terms of section 71 (monthly reporting), section 72 (mid-year report) and Section 121 (end-of-year annual reports).

Therefore, the Mayor Approves the Draft SDBIP for 2020/2021 in terms of Section 53 (1) (c) (ii) of Local Government:

Municipal Finance Management Act 56 of 2003

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CLLR. M.M. MBEDLA HIS WORSHIP THE MAYOR

26 March 2020

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1.1 Vision & Mission

5 year VISION: Where Nature, Agriculture and Tourism are Investments of Choice. (5 year vision)

LONG TERM VISION: Sustainable Livelihoods by 2030 and beyond

MISSION STATEMENT: (1) To improve infrastructure and enhance investment potential, (2) To create an awareness on nature conservation, (3) To promote and improve agriculture, (4) To promote and grow local tourism (5) To promote sustainable Small, Medium, and micro Enterprises, (6) To advance proper spatial planning (7) To stimulate sustainable rural communities.

1.2 Legislative Mandates

The Municipal Finance Management Act (MFMA) of 2003 requires that municipalities prepare a Service Delivery and Budget Implementation Plan (SDBIP) as a strategic financial management tool to ensure that budgetary decisions that are adopted by municipalities for the financial year are aligned with their Integrated Development Plan.

Section 69(3) (a) of the Municipal Finance Management Act, Act 56 of 2003 (MFMA) states that the Accounting Officer to submit a draft Service Delivery and Budget Implementation Plan (SDBIP) to the Mayor:

Section 1 of the MFMA defines the SDBIP as:

a detailed plan approved by the mayor of a municipality in terms of section 53(1)(c)(ii) for implementing the municipality's delivery of services and the execution of its annual budget to include:

(a) Projections for each month of

(i) Revenue to be collected by source; and (ii) Operational and capital expenditure by vote

(b) Service Delivery targets and performance indicators for each quarter; and

(c) Any other matters that may be prescribed, and includes any revisions of such plan by the mayor in terms of section 54 (1)(c).

This Plan is therefore largely a one year detailed implementation plan that gives effect to the IDP and Budget of the Municipality. It is a contract between the administration, Council and community expressing the goals and objectives set by Council as quantifiable outcomes that can be implemented by the administration over the next twelve months.

This provides the basis of measuring the performance in service delivery against end year targets and implementing budget.

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Matatiele is one of four local municipalities within the Alfred Nzo District, and is located on the northern part of the Eastern Cape. Matatiele has three towns, namely:

Matatiele, Cedarville and Maluti. Matatiele consists of the following 26 wards:

Population of Matatiele per Ward and the Number of Households:

Wards Population size per ward Number of households in a ward

1 6434 1330

2 13574 3069

3 7811 1880

4 8324 2006

5 8474 2037

6 7399 1968

7 7611 1684

8 9747 1207

9 6605 1659

10 8864 2155

11 11421 2815

12 6626 1643

13 8241 1672

14 6586 1678

15 6715 1855

16 6405 1652

17 8509 2200

18 7253 1921

19 4124 1378

20 11816 3548

21 7142 1625

22 6288 1752

23 6344 1553

24 5570 1 378

25 7067 1 659

26 8894 2 202

203844 49526

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3. MONTHLY PROJECTIONS OF REVENUE TO BE COLLECTED BY SOURCE

EC441 Matatiele - Supporting Table SA25 Budgeted monthly revenue and

expenditure

Description R

e f

Budget Year 2020/21 Medium Term Revenue

and Expenditure Framework

R thousand July Aug

ust Sept. Octo

ber Nov emb er

Dece mbe r

Janu

ary Febr

uary Marc

h April May June

Budg et Year 2020/

21 Budg

et Year

+1 2021/

22 Budg

et Year

+2 2022/

23 Revenue By

Source

Property

rates

4 016

48 190

50 600

53 129 Service

charges - electricity

revenue

4 441

53 291

59 871

63 055 Service

charges - water

revenue

–

– Service

charges - sanitation

revenue

–

– Service

charges -

refuse revenue

1 294

15 526

16 302

17 117 Rental of

facilities and

equipment

42

500

525

551 Interest

earned - external

investments

1 221

14 650

15 383

16 152 Interest

earned - outstanding

debtors

983

11 799

12 389

13 008 Dividends

received

–

– Fines,

penalties and

forfeits

174

2 094

2 198

2 308 Licences and

permits

377

4 525

4 751

4 988 Agency

services

–

– Transfers

and subsidies-

Operational

21 351

256 212

267 930

281 432

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Transfers and subsidies-

Capital

8 461

163 146

256 212

267 930

281 432 Other

revenue

134

1 608

1 688

1 773

Gains

–

Total Revenue 42 493

42 493

197 178

664 606

699 567

734 947

4. QUARTERLY PROJECTIONS OF SERVICE DELIVERY TARGETS AND PERFORMANCE INDICATORS FOR EACH VOTE

CONSTRUCTION LEGEND

GRAVEL ROADS SURFACED

ROADS

BUILDING

CONSTRUCTION

SPORTSFIEL

D BRIDGES

Stage 1 (10%) Stage 1 (10%) Stage 1 (10%) Stage 1 (10%)

Stage 1 Stage 1 (10%)

· Contractor establishment

· Contractor establishment.

· Contracto r Establishment

· Cont ractor Establish ment

The contractor will have to

comply with all

requirements in line with the Contract document (acceptance letter, insurance, surety, programme of works, letter of good standing, occupational health and safety file).

The contractor will have to comply

with all

requirements in line with the Contract

document

(acceptance letter, insurance, surety, programme of works, letter of good standing, occupational health and safety file).

The contractor will have to comply with all requirements in line with the construction laws and MLM policies before the date of establishment.

The contractor will have to comply with all requirements in line with the Contract

document (acceptance letter, insurance, surety,

programme of works, letter of good standing, occupational health and safety file).

The contractor will have to comply with all requiremen ts in line with the Contract document (acceptanc e letter, insurance, surety, programm e of works, letter of good standing, occupation al health and safety file).

. .

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The MLM will hand over the site to the appointed bidder after the contractor has been appointed.

The MLM will hand over the site to the appointed bidder after the contractor has been Appointed.

The MLM handover the site to the appointed bidder after the contractor has been presented to the community affected.

The MLM will hand over the site to the appointed bidder

after the

contractor has been Appointed.

The MLM will hand over the site to the appointed bidder after the

contractor has been Appointed Stage 2 (20%) Stage 2 (20%) Stage 2 (40%) Stage 2 (50%) Stage 2

(40%) Clear and grub · Mass

Earthworks · Site layout: · Earthwor ks

· Base foundation slab

· Roadbed preparation

The contractor will clear the existing layer of material and spoil at an agreed spoil site.

The contractor will be issued with construction

drawings to establish a layout and indicate the pegs on each construction item.

The contractor will clear the existing layer of material and spoil at an agreed spoil site.

The contractor will construct base foundation slab according to the design drawings and bending schedules issued by the

Engineer

The contractor will clear the existing topsoil layer of material and spoil at an agreed spoil site.

The contractor will excavate to the agreed levels as per the Engineer’s designs and spoil or stock pile as per the

Instructions from Engineer.

· Earthworks:

The contractor will excavate to the agreed levels as per the Engineer’s designs and spoil or stock pile as per the Instructions from Engineer.

The contractor will excavate to the agreed levels and spoil or stock pile as per the Instructions from Engineer

The contractor will hire tools or plant to move soil in line with the engineer’s instruction and contract the commercial material (Sabonga) to be compacted and tested for approval.

Stage 3 (40%) Stage 3 (40%) Stage 3 (50%) Stage 3 (65%) Stage 3 (60%)

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Installation of pipe culverts

· Installation of pipe culverts

· Foundation

for excavations: · Fencing

· Colu mns / pre- cast culverts

Excavation of trenches to the required width and depth.

After the compaction soil has been approved, the contractor is to dig trenches in line with the foundation plan provided by the engineer. The engineer will do site visit to inspect the foundations and the levels including compaction within the foundation bases.

Installation of fence according to the design drawings.

· Top slabs

Prepare bedding from in-situ material or imported material and compact.

· Concrete casting:

The contractor will construct top slab according to the design drawings and bending schedules issued by the

Engineer

Lay the pipes and backfill in layers with selected backfill or imported material.

After the test results

approved by

engineer, the contractor will install the reinforcement in line with the engineer’s drawings and cast concrete that has MPa indicated by engineer.

Foundation walls will be done by contractor when engineer has approved the foundations.

(9)

The concrete slabs will be casted only when the engineer has approved foundation walls and the compaction of soil material test results approved by engineer. The contractor to issue pests control certificate on contacted soil

· Tipping of gravel · Building of walls

· Wing walls

· Processing of gravel · Pavement Layers

The building walls to be done in line with the engineers drawings and specification

including material finishing. The engineer will do ongoing inspections during construction

and issue

instructions.

· Building and concrete works

The contractor will construct the wing walls according to the design drawings and bending schedules issued by the

Engineer

The Contractor will import gravel material from borrow pit for layer works and compact each layer as per the design specification.

The Contractor will import gravel material from borrow pit or commercial source for layer works and compact each layer (ie G5,G2)as per the design specification.

· Roof installation

Construction of ablution

facilities and change rooms.

· Prote ction Works

· Sealants

The engineer will issue instruction for roof to be installed after the approval of walls.

The installation of gabion structure to protect the unstable banks as per the design

(10)

Stabilization of sub base layer with

cement or

lime/polymer.

The engineer will issue roof design for the contractor to buy the material and including engineer designed roof structure and before delivery the manufacture is to visit the site for re- measuring and to get the correct measurements.

· Road signs

The contractor will install the traffic control signs as indicated on the road layout drawings.

Stage 5 (80%) Stage 5 (80%) Stage 5 (80%)

· Kerbing · Windows

· Protection Works

Once the Sub base layer has been completed,

Concrete Kerbing will be installed with concrete channels or as per the design.

Window schedules will be issued to the contractor. That information has specifications.

· Installation of road

signs · Plastering

· Asphalt

The specifications will be issued to the contractor and has to

follow the

specification and the finishing methods.

The contractor will construct the headwalls/inlets and outlet structures or catch pits.

· Landscaping

The contractor will install the lay the hot mix Asphalt.

The drawing will be issued for the contractor to follow and comply.

The installation of gabion structure to protect the unstable banks as per the design.

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· Protection Works

The contractor will construct the headwalls/inlets and outlet structures or catch pits.

The contractor will install the traffic control signs as indicated on the road layout drawings

The installation of gabion structure to protect the

unstable banks as per the design.

· Attending to snaglist · Road signs · Finishes

· Pract ical Completio n

certificate The specifications

will be issued to the contractor and has to

follow the

specification and the finishing methods (painting, floor covering, ceiling, lights, plumbing and furnisher)

· Practical completion certificate

A list of outstanding items that a contractor must attend before each completion stage is reached.

The contractor will install the traffic control signs as indicated on the road layout drawings.

When the road is ready for

operations, the Contractor will indicate to the Engineer and a Snag list will be compiled by the Engineer/PSC.

When the road is ready for operations, the

Contractor will

indicate to the

Engineer and a Snag list will be compiled by the Engineer/P SC.

· Landscaping

(12)

The specifications will be issued to the contractor and has to

follow the

specification and methods (paving, tree planting and fencing).

· Practical Completion certificate

· Road markings

When the road is ready for operations, the Contractor will indicate to the Engineer and a Snag list will be

compiled by the

Engineer/PSC.

Marking of the road (solid and broken lines)

Upon completion of the snag list, the contractor will hand over the site to the Community

Stage7 (95%)

· Snag list:

· Practical Completion certificate

When the road is

ready for

Stage 7(100 %) Stage7 (95%) Stage 7 (95%) Stage 7 (100%) Stage 7 (100%)

· Final Completion

certificate · Snag list:

· Practical Completion

certificate

· Final Completion certificate

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The certificate will be issued after the defect liability period has lapsed. The Engineer will visit the site and if there are no defects, the final completion certificate will be issued.

When the building is operational to be used by the community, the contractor will hand it over to the client and the engineer will issue the snag list on items that the contractor will have to attend. The retention period starts from the date of engineer issuing practical completion certificate and is a six (6) months period.

The certificate will be issued after the defect liability period has lapsed. The Engineer will visit the site and if there are no defects, the final completion certificate will be issued.

· Practical Completion certificate

When the road is

ready for

Stage 8 (100%) Stage 8 (100%)

(14)

· Final Completion

Certificate

· Final Completion certificate

The certificate will be issued when the engineer has visited the building and is happy with the construction overall response and quality.

The certificate will be issued after the defect liability period has lapsed.

The Engineer will visit the site and if there are no defects, the final completion

certificate will be issued.

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Number IDP Ref. No. National KPA Departmental Programme Ward

Project Description

Means of Verific

ation

BAS ELI NE

KPI

Unit of Measu

re

Actucal Budget 2020/2021 FYProject Total Cost Opex, Segmetn Description Capex Segment Description. Revenue Segment Description Funding Source

ANN UAL TAR GET

Quarter 1 (July -

Sept.)

Quarter 2 (Oct. -

Dec.)

Quarter 3 (Jan. -

Mar.)

Quarter 4 (April -

June)

1 P1G1O1.01 Basic Service Delivery and Infrastructure Revenue and Expenditure Management All wards

Indigent support

Q1 – Q4: 12 monthl y Indigen t reconci led status reports submitt ed to MTM.

2018/

2019 1196 6 benef iciari es recei ving suppo rt

Num ber of regist ered indig ent benef iciari es recei ving free basic servi ces by set date

Numbe r Date

R9 396 216,00 R9 396 216,00 Free Basic Electricity, Solid Waste indigent N/A N/A Operational

Provi de servic es to 15760 regist ered indige nt benefi ciaries as follow s:

Electr icity, Refus e and rates, Altern ative energ y by 30 June 2021

Provide services 3940 to indigent beneficiari es an on monthly basis as follows:

Electricity Refuse and Rates:

Alternative energy by and submit three (3) monthly reports to MTM by 30

September 2020.

Alternative energy by and submit three (3) monthly reports to MTM by 31

December 2020.

Alternative energy by and submit three (3) monthly reports to MTM by 31 March 2021.

Alternative energy by and submit three (3) monthly reports to MTM by 30 June 2021.

(16)

Quarterly Cash Flow

R9 396 216,0 0

R2 349 054,00

2 P1G102.02 Basic Service Delivery and Infrastructure Projects, Operations and Maintenance Management 4

Constructio n of 9km Nkasela access road

Bill of Quantit ies, Progres s Report s to MTM, Interna l Audit Report, Compl etion Certific ate

643.7 km of existi ng roads

Perce ntage of work on acces s roads comp leted by set date

Date, KM, Stage/

Percen tage

R8 000 000,00 R8 000 000,00 N/A N/A N/A MIG

80%

constr uction of Nkase la access road compl eted by 30 June 2021

Stage 1 (10%) Contractor establishm ent. By 30 September 2020.

Stage 2 (20%) Clear and grub Roadbed preparation

by 30

September 2020.

Stage 3 (40%) Installation of pipes by 31

December 2020

Stage 4 (60%) Tipping of gravel.

Processing of gravel

by 31

March 2021.

Stage 5 (80%) Protection Works, Installation of road signs by 30 June 2021.

Basic Service Delivery and InfrastructureProjects, Operations and Maintenance Management 22

Constructio n of 5,6km Mkhemane access road

R6 000 000,00 R6 000 000,00

95%

constr uction of Mkhe mane access road compl eted by 30 June 2021

Stage 4 (60%).

Tipping of gravel.

by 31

March 2021

Stage 5 (80%).

Protection Works, Installation of road signs by 30 June 2021.

N/A

Stage 7(95%) {Practical Completio n

Certificate } by 31 March 2020

(17)

Basic Service Delivery and Infrastructure Projects, Operations and Maintenance Management 3

Constructio n of Masakala accesss road

R1 500 000,00 R1 500 000,00

80%

Const ructio n of Masa kala access road compl ete by 30 June 2021

Stage 1 (10%).

Contractor establishm ent. By 30 September 2020.

Stage 2 (20%).

Clear and grub Roadbed preparation

by 30

September 2020.

December 2020.

Stage 4 (60%).

Tipping of gravel.

by 31

March 2021

Stage 5 (80%).

Constructio n of 6km Moiketsi access road

R2 500 000,00 R2 500 000,00

100%

constr uction of Moike tsi access road compl eted by 30 June 2021

Stage 6 (95%) {attending to snag list)

by 30

September 2020

N/A N/A

Stage 7(100%) {Final Completiti on Certificate } by 30 June 2021

(18)

Constructio n of magonqolw eni accesss road

R2 500 000,00 R2 500 000,00

80%

Const ructio n of Mago nqolw eni Road compl ete by 30 June 2021

Stage 1 (10%).

Stage 2 (20%).

by 30

September 2020.

December 2020.

Stage 4 (60%).

Tipping of gravel.

by 31

March 2021

Stage 5 (80%).

Constructio n of Msukeni access road

R2 000 000,00 R2 000 000,00

80%

Const ructio n of Msuk eni access road compl ete by 30 June 2021

Stage 1 (10%).

Stage 2 (20%).

by 30

September 2020.

December 2020.

Stage 4 (60%).

Tipping of gravel.

by 31

March 2021

Stage 5 (80%).

(19)

Constructio n of 4.6 km Mohapi access

R2 500 000,00 R2 500 000,00 40%

Const ructio n of Moha pi access road compl ete by 30 June 2021

N/A N/A

Stage 1 (10%) Contracto r

establishm ent by 31 March 2021

Stage 3 (40%) Base foundation slab by 30 June 2021.

Constructio n of Mahangu access road

and bridge R2 500 000,00 R2 500 000,00

40%

Const ructio n of Maha ngu access road and bridge compl ete by 30 June 2021

N/A N/A

(20)

Constructio n of Purutle to Moyeni access road

and bridge R2 500 000,00 R2 500 000,00

40%

Const ructio n of Purutl e to Moye ni access road and bridge compl ete by 30 June 2021

N/A N/A

R30 000 000,0 0

R0,00 R0,00 R15 000

000,00

R15 000 000,00

3 P1G1O2.03 Basic Service Delivery and Infrastructure Projects, Operations and Maintenance Management 26

Constructio n of 5 km Cedarville Internal Streets- Phase 3

Bill of Quantit ies, Progres s Report s to MTM, Interna l Audit Report, Compl etion Certific ate

53.08 km of surfa ced rods

Perce ntage of work on Inter nal Stree ts comp leted by set date

Date, Km, Stage /Perce ntage

R7 229 200,00 R7 229 200,00 N/A N/A MIG

95%

constr uction of Cedar ville Intern al Street s- Phase 3 of surfac ed road compl

Stage 3 (40%) installation of pipes by 30

September 2021

Stage4 (60%) pavement layers and sealants by 30 March 2021

Stage 5 (80%) Kerbing, protection works and asphalt by 31 March 2021

Stage 6 (95%) {attending to snag list)

by 31

March 2021

(21)

eted by 30 June 2021

Constructio n of 5 km Maluti Internal Streets- Phase 4

R15 000 000,00 R15 000 000,00

95%

compl etion of Malut i Intern al Street s- Phase 4 of surfac ed roads by 30 June 2021

Stage 5 (80%) Kerbing, protection works and asphalt by 31 March 2021

Stage 6 (95%) {attending to snag list) by 31 March 2021

N/A N/A

(22)

Constructio n of 5km Harry Gwala internal streets

R2 000 000,00 R2 000 000,00

100%

compl etion of Harry Gwala intern al Street s- by 30 June 2021

N/A N/A N/A

Stage 7(100%) {Contracto r

establishm ent } by 30 June 2021

Constructio n of 5km Matatiele internal streets- Phase 2

R4 000 000,00 R4 000 000,00

100%

compl etion of Matati ele Intern al Street s- Phase 2 streets by 30 June 2021

N/A N/A N/A

Stage 7(100%) {Final Completiti on Certificate } by 30 June 2021

Basic Service Delivery and InfrastructureProjects, Operations and Maintenance Management 7

Constructio n of 5km Matatiele internal streets- Phase 3

R1 000 000,00 R1 000 000,00

60%

compl etion of Matati ele intern al

N/A N/A N/A

Stage 4 (60%) {Pavement layers, sealants completed

by 31

(23)

Street s- Phase 3stree ts by 30 June 2021

March 2021

R29 229 200,0 0

R7 307 300,00

4 P1G1O2.05 Basic Service Delivery and Infrastructure Electricity Unit

Q1:

Contra ct Award letter.

Q2:

Kickof f Meetin g Minute s, Progres s reports (minut es of Progres s meetin gs) and photos.

. Q3:

Progres s

3704 Hous ehold s electr ified in 201`9 /20

Num ber of hous ehold s conn ected to by set date

Numbe r, Date

R71 852 100,00 R71 852 100,00

N / A

Rural Electr

ificati on

N / A

I N E P

Conne ct house holds in Ward 5,7,9, 13, 18, 20, 22 and 26 by 30 June 2021

Contract award letter issued by 30

September 2020.

Site Establishm ent, Excavation , Planting of poles by 31

December 2020.

Continue Planting of poles &

Stringing of

conductor by 31 March 2021.

Connection of 4121 households by 30 June 2021.

(24)

Report s (minut es of progres s Meetin gs).

Q4:

Progres s Report s (minut es of progres s Meetin gs), Compl etion Certific ate and photos

Basic Service Delivery and InfrastructureElectricity Unit

7

Hillside –Manzi

322 HH

Num ber of hous ehold s conn ected by set date

Numbe r, Date

R5 796 000,00 R5 796 000,00 N/A Rural Electrification N/A INEP

(25)

7

Sifolweni 155

HH

R282 100,00 R282 100,00

7

Ngcwengana

147 HH

R2 646 000,00 R2 646 000,00

9

Mbombo 390 HH

R7 128 000,00 R7 128 000,00

18

Mnyamaneni (Kesa, Sdakeni) :400 HH

R7 200 000,00 R7 200 000,00

(26)

5

Vikinduku – Lubaleko (500) HH

R9 000 000,00 R9 000 000,00

9

Matiase B (Mhlangeni, Vimba,Mav undleni,Mn gayi)

500HH R9 000 000,00 R9 000 000,00

22

Small Location- Mpofini :500 HH

R9 000 000,00 R9 000 000,00

22

Epiphany (800)

R10 000 000,00 R10 000 000,00

(27)

26

Shenxa (428)

R6 000 000,00 R6 000 000,00

13

Mohapi #2 (290)

R4 000 000,00 R4 000 000,00

19 AN D 20

1500 m MV Paper Cable)

R300 000,00 R300 000,00

19 AN D 20

Substation – Switch gears

R1 500 000,00 R1 500 000,00

R71 852 100,0 0

R17 963 025,00

(28)

5 P1G1O2.06 Basic Service Delivery and Infrastructure Electricity Unit

Contra ct Award letters, Deliver y notes, Invoice s and photos

Existi ng Trans forme rs, Subst ation Switc h Gears and Ring Main Units are overl oaded and aging

Num ber of Subst ation switc h gears , trans form ers and ring main unit repla ced by set date

Numbe r, Date

R2 750 000,00 R2 750 000,00 N/A Substation N/A CRR

Repla cemen t of {1} 3 Transf ormer s, {2}

substa tion switch gears, {3}

50 x electri cal poles, {4}

1500 m MV Paper Cable and {5}

Christ mas lights by 30 June 2021

Basic Service Delivery and InfrastructureElectricity Unit 19, 20

Replacemen t of 3 transformer s

R800 000,00 R800 000,00 N/A Substation N/A CRR

September 2020.

N/A

Delivery of 3

transforme rs by 31 March 2021

N/A

(29)

50 x

Electrical Poles

R150 000,00 R150 000,00

September 2020.

Replaceme nt of 100 Low Voltage Staywires - North End

Replaceme nt of 50 Low Voltage Staywires - North End

N/A

1500m MV

Paper Cable

R300 000,00 R300 000,00

September 2020.

N/A

Delivery of 1500m MV Paper Cable by 31 March 2021

N/A

Replacing Substation Switch Gears

R1 500 000,00 R1 500 000,00

September 2020.

N/A

Replaceme nt of 3 substation gears by 31 March 2021

N/A

Basic Service Delivery and InfrastructureElectricity Unit 1 9

Christmas

Lights

R250 000,00 R250 000,00

Procureme nt process completed

by 30

September 2020

Christmas lights replaced AND Installed by 31 December 2020

N/A N/A

R2 750 000,0 0

R687 500,00

(30)

6 P1G1O2.07 Basic Service Delivery and Infrastructure Electricity Unit 19, 20

Replacemen t of 40 Street Lights & 3 High Mast Lights

Q1:

N/A.

Q2:

N/A.

Q3:

Award letter issued and Contra ct signed.

Q4:

Deliver y note

&

photos.

Existi ng street lights

&

High Mast Light s in Matat iele CBD

Num ber of Stree t lights

&

High Mast Light s instal led by set date

Numbe r, Date

R2 500 000,00 R2 500 000,00 N/A High mast lights AND Street Lights CBD N/A CRR

Repla cemen t of 40 Street Lights

& 3 High Mast Lights

N/A N/A

Appointme nt of the service provider by 31 March 2021

Install 3 high mast lights and replace 30 street lights in ward 20 by 30 June 2021.

R2 500 000,0

0

N/A N/A N/A R2 500

000,00

(31)

7 P1G1O3.01 Basic Service Delivery and Infrastructure Projects, Operations and Maintenance Management 19

Constructio n of 6400m² Extension of Matatiele Sport Center

Q1:

Progres s meetin g minute s and attenda nce register . Q2:

Practic al comple tion certific ates

6 existi ng sports fields

Perce ntage of sport s cente r const ructe d and comp leted by set date

Percen tage, Date

R4 000 000,00 R4 000 000,00 N/A Sport center N/A MIG

95%

constr uction of Matati ele Sport center compl eted by 30 June 2020

Stage 4 (85%) Building concrete works by 30

December 2019

N/A N/A

Stage 6 (95%) Matatiele aPractical Completio n

certificate issued by 31 March 2021

(32)

R4 700 000,0 0

R1 175 000,00

8 P1G1O4.01 Basic Service Delivery and Infrastructure Building Control/Human Settlement Admin

Completion of council chambers and Offices

Q1:

Practic al comple

Main Contr actor appoi nted and proje ct under const ructio n.

% of coun cil cham bers and muni cipal offic es comp leted by set date

Percen tage, Date

R13 000 000,00 R13 000 000,00 N/A Council Chambers N/A CRR

100%

Comp letion of Counc il cham bers and munic ipal office s

Stage 4 (60%) Roof installation , dry wall installation , wall and floor tiling and paving

by 30

September 2020

Stage 5 (80%) Painting, glazing and paving by 31

December 2020.

Stage 5 (80%) Painting, glazing and paving continued and completed by 31 March 2021.

Stage 6 (100%) completed by 30 June 2021.

(33)

tion certific ate.

R13 000 000

R3 250 000

9 P1G1O5.01 Basic Service Delivery and InfrastructureBuilding Control/Human Settlement 1,19,20,26

Store building renovation

Q1:

Advert, Q2:

Appoin tment letter, Q4:

Progres s report/

comple tion certific ation.

Dilap idate d muni cipal store buildi ng

% of reno vatio ns done by set date

R800 000,00 R800 000,00 N/A N/A Renovation of Municipal Stores Capex

100%

renov ation of munic ipal stores buildi ngs by 30 June 2021

Process for the

appointme nt of the service provider completed

by 30

September 2020.

Stage 1 (10%) Appointme nt of local SMMEs by 31

December 2020.

N/A

Stage 7 (100%) Completio

n of

maintenanc e of the public facility by 30 June 2020.

(34)

R800 000,0 0

N/A R400

000,00 N/A R200

000,00

10 P1G1O5.02 Basic Service Delivery and Infrastructure Building Control/Human Settlement 2, 4, 5, 6, 11, 15, 17, 19, 22, 23, 25, 26

Maintenanc e of municipal facilities - Community Halls:

Ward 15 Ward 11 Ward 17 Ward 25 Ward 23 Pre-School:

Ward 04Ward 05 Ward 22 Ward 06 Ward 02 Offices:

Main Office Traffic BTO LED Stores

Q1:

Terms of referen ce and advert.

Q2:

Appoin tment letter.

Q3:

Progres s report and payme nt certific ate Q4:

comple tion and payme nt certific ate

12 muni cipal facilit ies maint ained.

Num ber of facili ties main taine d by set date

Numbe r, Date

R1 300 000,00 R1 300 000,00 Maintenance of Buildings and Facilities, Sewerage Services, Maintenance of Equipment N/A N/A Opex

Maint enanc e of 5 munic ipal public faciliti es by 30 June 2021

Process for the

appointme nt of the service provider completed

by 30

September 2020.

Stage 1 (10%) Appointme nt of local SMMEs for

maintenanc e of Five (5)

municipal public facilities

by 31

December 2020.

Stage 6 (95%) Renovation s of public amenity facilities and Issue Snag list to SMMEs and retention period by 31 March 2021

. Stage 7 (100%) Completio

n of

maintenanc e of the public facility by 30 June 2021.

R1 300 000,0 0

N/A R433

333,33

R433 333,33

R433 333,33

(35)

11 P1G1O5.04 Basic Service Delivery and Infrastructure Building Control/Human Settlement 19

Constructio n of municipal pound

Q1 – 4 Site minute s. Q4:

Practic al comple tion and payme nt certific ate PLUS Q1-4 - Quarte rly Progre ss Report to MTM

Poun d site identi fied and servic e provi der appoi nted

% of Poun d Struc ture comp leted by set date

Percen tage, Date

R2 000 000,00 R2 000 000,00 N/A Pound Structure N/A Capex

100%

Comp letion of Pound Struct ure by 30 June 2021

(60%) Stage 4 Roofing, Plumbing works and finishes by 30

September 2020.

(80%) Stage 5 Windows, Plastering, Landscapin g by 31 December 2020.

(90%) Stage 6 Finishes, Landscapi ng by 31 March 2021.

Stage 8 (100%) Final Completio n

Certificate issued by 30 June 2021.

R2 000 000,0 0

R500 000,00

R500 000,00

R500 000,00