AGENDA VAN ‘N SPESIALE RAADSVERGADERING VIRTUEEL GEHOU TE WORD OM 10:00 OP VRYDAG 29 MEI 2020 IN DIE MUNISIPALE RAADSAAL TE BREDASDORP AGENDA OF A SPECIAL COUNCIL MEETING TO BE HELD VIRTUALLY ON FRIDAY, 29 MAY 2020 AT 10:00 IN THE MUNICIPAL COUNCIL CHAMBERS, BREDASDORP
RAADSLEDE / COUNCILLORS
MNR R J BAKER MNR G D BURGER MNR D J EUROPA MNR C J JACOBS MNR D JANTJIES ME E C MARTHINUS
MNR J G A NIEUWOUDT (Speaker)
ME M OCTOBER
ME E L SAULS
MNR P J SWART (Burgemeester)
ME Z TONISI (Onder-Burgemeester)
AMPTENARE / OFFICIALS
Mnr D O’Neill Munisipale Bestuurder Mnr H Van Biljon Direkteur: Finansiële Dienste Mnr A Jacobs Direkteur: Infrastruktuurdienste Mnr H Kröhn Direkteur: Bestuursdienste
Mnr B Swart Interne Ouditeur
Mnr G M Moelich Bestuurder: Administrasie
Me T Stone Afdelingshoof: Strategiese Dienste
Kennis geskied hiermee van ‘n SPESIALE RAADSVERGADERING van die Kaap Agulhas Munisipaliteit wat virtueel sal plaasvind om 10:00 op VRYDAG, 29 Mei 2020 in die munisipale Raadsaal, Bredasdorp om sake in die ingeslote Agenda te oorweeg.
Notice is hereby given of a SPECIAL COUNCIL MEETING of the Cape Agulhas Municipality to be held virtually in the municipal Council Chambers, Bredasdorp on FRIDAY, 29 May 2020 at 10:00 to discuss the enclosed Agenda.
D. O’Neill
MUNISIPALE BESTUURDER / MUNICIPAL MANAGER
AGENDA
1. TEENWOORDIG 1. ATTENDANCE
2. AANSOEKE OM VERLOF 2. APPLICATIONS FOR LEAVE TOT AFWESIGHEID
3. VERWELKOMING 3. WELCOME
4. OPENING MET GEBED 4. OPENING AND PRAYER
5. NOTULES VAN VORIGE VERGADERINGS VOORGELê VIR BEKRAGTIGING
Notule van spesiale Raadsvergadering gehou op 21 Mei 2020 word aangeheg op bladsy 1 tot 6.
6. APPROVAL OF THE ANNUAL BUDGET IN RESPECT OF THE 2020/21 FINANCIAL YEAR PURPOSE OF REPORT
To submit the annual budget for the 2020/21 financial year for approval by Council as prescribed in the Municipal Finance Management Act (MFMA) and in terms of guidelines received from National Treasury per MFMA circular no. 98 & 99.
In terms of the Municipal Finance Management Act (MFMA), section 24, the municipal council must at least 30 days before the start of the budget year consider approval of the annual budget.
Subsequent to the tabling of the draft annual budget to Council on 26 March 2020 and in compliance with section 23 of the MFMA, the municipality is required to follow a consultation processes and meetings with community and identified stakeholders on the contents of the budget in respect of the 2020/21 budget year. However due to the COVID-19 pandemic and lockdown all gatherings / meeting were prohibited in terms of the promulgated Disaster Regulations and the municipality had to find other innovative ways to communicate to the community & stakeholders by providing the draft 2020/21 budget report to key stakeholders within the community, local newspapers and other electronic platforms such as the municipal website, etc.
The municipality received numerous written inputs, comments and questions form the community for consideration by the Executive Mayor as prescribe in terms of the above-mentioned legislation.
A summary of the inputs, comments and questions received is attached as annexure (powerpoint format) on page 7 to 21.
The Executive Mayor had a meeting with the Mayoral Committee on Friday, 22 May 2020 as well as the Budget Steering Committee meeting on Tuesday, 26 May 2020 to discuss the budget inputs received from various role players for consideration and amendment to the draft budget 2020/21 before final approval of the budget, if considered necessary aligned with the IDP’s identified priorities input received for the community during the consultative process. Recommendations made by Provincial Treasury during its assessment virtual meeting in respect of the draft 2020/21 budget have been addressed and incorporated where applicable. The final budget to be submitted for consideration and approval have been amended with reference to the outer years to be funded as per legislative requirement.
National Treasury through its regular MFMA Circulars provided guidance on the content and format for municipal budget documentation in respect of the 2020/21 Medium Term Revenue and Expenditure Framework. All municipalities are required to adhere to the prescribed format with regard to the content and format of budget documentation. The required table of content as provided by National Treasury is as follows:
• Mayoral Budget Speech: High-level summary of the budget that draws on executive summary and highlights key deliverables during the coming years.
• Budget Related Resolutions: Draft resolutions must be included with the budget documentation tabled to full council.
• Budget: The budget includes the executive summary; budget schedules – operating & capital to be approved by council; budget related charts and explanatory notes to the budget.
• Supporting Documentation:- Budget process overview; Alignment of budget with IDP; Budget related policies – overview and amendments; Budget assumptions; Funding the budget; Disclosure on allocations made by municipality; Disclosure of salaries, allowances and benefits; Monthly cash flows by source; Measurable performance objectives and disclosure on implementation of MFMA as well as other legislation.
The operating and capital budget for the 2020/21 financial year is attached as annexure for consideration and approval by Council” (bound separately).
The Municipal Manager, in consultation with the Director: Finance, recommends as follows:
MANAGEMENT RECOMMENDATION
(i) Council resolves that the annual budget of the municipality for the financial year 2020/21 as per Budget Related Resolutions of the budget document and indicative for the projected outer years 2021/22 and 2022/23 be approved as set out in 1.8 Annual Budget Tables in respect of the following schedules:
1.1 Executive summary of revenue & expenditure – Table A1;
1.2 Budgeted Financial Performance (Revenue and Expenditure by standard Classification) –Table A2;
1.3 Budgeted Financial Performance (revenue and expenditure by municipal vote) A – Table A3;
1.4 Budgeted Financial Performance (revenue and expenditure) – Table A4;
1.5 Budgeted Capital Expenditure by vote, standard classification and funding – Table A5;
1.6 Budgeted Financial Position – Table A6;
1.7 Budgeted Cash Flows Table A7;
1.8 Cash backed reserves/accumulated surplus reconciliation – Table A8;
1.9 Asset Management – Table A9;
1.10 Basic service delivery measurement table A10;
1.11 Council notes Part 2 - Other related Supporting Documentation completed where applicable from Table SA1 to SA38.
(ii) Council approves and adopts the draft tariffs listing for services as per Appendix A with effect 1 July 2020.
(iii) Council approves and adopt the Draft SDBIP in respect of the 2020/21 budget year per Appendix B.
(iv) Council notes the Service Level Standards (2020/21) to be submitted as required in terms of National Treasury Budget circular requirements attached as Appendix C.
(v) Council notes the Procurement Plan (2020/21) to be submitted as required in terms of National Treasury subject to further scrutiny and attached as Appendix D.
(vi) Council notes that financial related policies have been reviewed in respect of the 2020/21 budget year and any amended policies be submitted as a separate item before the start of the new budget year.
7. MEMORANDUM IN SUPPORT OF THE THIRD REVIEW AND AMENDMENT OF THE 2017-2022 INTEGRATED DEVELOPMENT PLAN (IDP)
PURPOSE OF REPORT
To present the final review and amendments to the Integrated Development Plan (IDP) for 2020/21 to the Council for approval. The draft review and amendments were tabled on 26 March 2020.
Amendments were then placed on the municipal website for public comments together with the budget and submitted to relevant organs of state for comment. The comments received from the public were focused on the budget and dealt with as budget inputs. No comments were received from any organs of state.
LEGAL FRAMEWORK
Integrated Development Planning is regulated by Chapter 5 of the Local Government Municipal Systems Act, Act 32 of 2000 read together with the Municipal Finance Management Act, Act 56 of 2003.
In terms of section 25(1) of the Municipal Systems Act, each Municipal Council must adopt a single, inclusive and strategic plan for the development of the Municipality within a prescribed period after the start of its elected term. The Municipality adopted its 2017 /18-2021/22 IDP in May 2017.
Section 34 of the Municipal Systems Act, requires Municipalities to review their Integrated Development Plans annually in accordance with an assessment of its performance and to the extent that changing circumstances demand. Amendments to the IDP must be done in accordance with the prescribed process.
Section 32 requires the Municipal Manager of a municipality must submit a copy of the integrated development plan as adopted by the council of the municipality, as well as any subsequent amendments of the plan, to the MEC for local government in the province within 10 days of the adoption or amendment of the plan.
Section 53(1) (b) of the MFMA provides that the mayor of a municipality must co-ordinate the annual revision of the integrated development plan in terms of section 34 of the Municipal Systems Act and the preparation of the annual budget, and determine how the integrated development plan is to be taken into account or revised for the purposes of the budget.
DISCUSSION
This IDP review aims to evaluate the performance of the Municipality in terms of its strategic objectives and reflect changing circumstances. This review is not a full document, but rather an extract showing where changes have taken place. It must be read in conjunction with the 5-year IDP and previous review. A significant change arising from the review is the adoption of the new Provincial Strategic Plan which needs to reflect in our IDP. This together with more minor administrative changes necessitates that the IDP be amended.
This is the third revision of the 2017-2022 IDP for Cape Agulhas Municipality. The Chapters have been amended / updated as follows since the 2019/20 Review:
• Chapter 1: Amendment of the Process Plan and Time schedule to accommodate alternative arrangements relating to the COVID-19 National Disaster. Minor administrative updates also included.
• Chapter 2: Amendment of the Provincial Strategic Direction – New Provincial Strategic Plan and Joint District Approach are added. Minor administrative updates also included.
• Chapter 3: Situational analysis is amended with the latest figures from the 2019 SEP report. Minor administrative updates also included.
• Chapter 4: No amendments – minor administrative updates.
• Chapter 5: No amendments – minor administrative updates to projects / programmes aligned to strategic goals.
• Chapter 6: No amendments - Human Settlements Pipeline and Integrated Waste Management Plan (IWMP) is updated. (Revised IWMP to be tabled at same meeting as IDP amendments).
• Chapter 7: Spatial Development Framework (No amendments / updates).
• Chapter 8: No amendments - Disaster risk assessment of key capital projects updated.
• Chapter 9: No amendments – minor administrative updates providing more detail on Tourism Strategy following the municipal takeover of this function in July 2017.
• Chapter 10: No amendments - external projects, programmes and investments as well as internal capital spending and investments updated.
• Annexures 1 - 6 B are updated. The community priorities were reprioritised by the Ward committees and communities during public participation meetings of September – October 2019.
• Annexure B is updated: KPI’s remain the same, with some deletions relating to completed projects and projects for which funding is not available.
The amendments and updated sections are attached as Annexure.
The amended IDP serves as basis for the 2020/2021 annual budget, the SDBIP and the performance plans of the Municipal Manager and Directors.
FINANCIAL IMPLICATIONS None.
MANAGEMENT RECOMMENDATION
(i) That the third revision and amendments (2020/21) to the 2017/18 -2021/2022 Integrated Development Plan of the Cape Agulhas Municipality be approved in terms of Section 32 of the Local Government: Municipal Systems Act (Act 32 of 2000).
(ii) That the final IDP amendments be submitted to Local Government, Provincial Treasury, National Treasury and the Overberg District Municipality, and made public.
8. QUARTERLY PERFORMANCE REPORT FOR QUARTER 3: 1 JANUARY 2020 - 30 MARCH 2020 REPORT FROM THE OFFICE OF THE MUNICIPAL MANAGER
PURPOSE OF REPORT
To present the quarterly performance report of the Municipality for the third quarter of the financial year.
(1 January 2020 - 30 March 2020). The report is attached as a separate annexure to this agenda item.
LEGISLATIVE FRAMEWORK
This Performance Report is submitted in compliance with MFMA Circular 13 which requires the Municipality to report quarterly on its Service Delivery Budget Implementation Plan (SDBIP).
This report must be read in conjunction with the Quarterly Budget Report which is submitted to Council in terms of Section 52(d) of the Municipal Finance Management Act, which requires the Mayor to within 30 days of the end of each quarter; submit a report to Council on the implementation of the budget and the financial state of affairs of the Municipality.
This report should have been submitted on 30 April 2020, but is submitted late due to the nationwide lockdown declared by the President of South Africa which commenced on 26 March 2020.
The Minister of Finance issued a conditional Exemption Notice in terms of section 177(1)(b) of the Municipal Finance Management Act, 2003 (Act No. 56 of 2003) (MFMA) on 30 March 2020 to facilitate and enable the performance of legislative responsibilities by municipalities during the national state of disaster. The annexure to MFMA Circular 99 annexure lists time bound activities that will be affected including the submission of the Section 52 Report.
Municipalities are exempted from the timeline provisions in the MFMA, until such time that the national state of disaster declaration is lifted by the Minister of Cooperative Governance and Traditional Affairs.
The exemption is conditional in that “any action that was required to be taken in terms of the MFMA must be taken within 30 days after the national state of disaster lapsed or is terminated”.
Although the State of Disaster is nowhere near termination, the resumption of Council Meetings albeit virtual, has enabled the submission of the quarterly report for the third quarter of the financial year.
PERFORMANCE FRAMEWORK AND MONITORING
The Executive Mayor approved the Top Layer SDBIP for 2019/20 on 21 June 2019. The SDBIP is a layered plan comprising a Top Layer SDBIP and Departmental SDBIP’s.
Performance reporting on the top layer SDBIP is done to the Council on a quarterly, half yearly (Mid- year Budget and Performance Assessment Report) and annual basis (Annual Report).
Any amendments to the Top Layer SDBIP must be approved by Council following the submission of the Mid-year Budget and Performance Assessment Report and the approval of the adjustment budget. The SDBIP amendments were approved by the Mayor on 31 January 2020.
MANAGEMENT RECOMMENDATION
(i) That the quarterly performance report for the quarter (1 January 2020 - 30 March 2020) be noted.
(ii) That this report be read in conjunction with the Quarterly Budget Report which is submitted to Council in terms of Section 52(d) of the Municipal Finance Management Act, Act 56 of 2003.
9. REVIEWED AND AMENDMENT OF THE SOCIAL WELFARE POLICY (DISASTER: COVID-19 SUPPORT DIRECTIVE)
PURPOSE OF REPORT
To obtain Council’s consideration and approval in respect of an annexure to the current Social Welfare Support Policy, as attached on page 22 to 32, specific to address the COVID-19 pandemic support in respect of the affected households and / or businesses in the Cape Agulhas Municipal Area.
BACKGROUND
The main purpose of this policy directive is to ensure that each and every affected household and / or business in the Cape Agulhas Municipal Area receives temporary assistance from the municipality whether through the school feeding programme, soup kitchen programme, food parcels and / or some relief in terms of the water and electricity services accounts by charging no interest on arrears and encouraging poor households / businesses to apply for a payment arrangement not exceeding the six months allowed for repayment within the municipality’s legislative mandate and financial capacity.
Furthermore this policy directive is to provide a framework based on the National & Provincial Treasuries guidelines in respect of the qualification criteria for financial assistance, scope of the policy and implementation of the directives to be applied / executed by whom.
All emergency expenditure proposals must be:
• Clearly costed and affordable;
• Very specifically time-bound (ie do not create a lasting entitlement);
• Clearly positioned and coordinated as a “third line of defence” for the most vulnerable;
• Any allocation and / or emergency expenditure must adhere to prescribed legislation, MFMA circular guidelines and applicable SCM processes; and
• Records and supporting documentation should be maintained for all expenditure incurred to ensure effective internal controls, special adjustments budget allocations and appropriations, and audit purposes.
It I also important during this period of disaster to strengthen and streamline communication in respect of the intergovernmental relations framework between the municipality and responsible National and Provincial departments to register vulnerable households for food security, to co-ordinate and to constantly monitor the delivery of services in our municipal area whereby the ward councillors and other representatives inclusive of the Mayoral support staff will play an imperative role.
LEGISLATIVE REQUIREMENTS
Adhere and comply with the promulgated National Disaster and applicable lockdown regulations as well as applicable circular guidelines / directives issued by the responsible National and Provincial departments.
FINANCIAL IMPLICATION
The municipality must as far as possible focus primarily on its core mandate by providing basic services and try to avoid any unfunded mandate expenditure in order to minimize the impact on the municipal cash resources.
The Municipal Manager in consultation with the Chief Financial Officer recommends as follows:
MANAGEMENT RECOMMENDATION
That Council consider approval of an annexure to the Social Welfare Policy specific to address the impact of the COVIID-19 pandemic with the effective date 27 March 2020.
10. KONSTRUKSIE PUBLIEKE TOILETTE: NAPIER DOEL VAN VERSLAG
Om die Raad toe te lig rakende die verskuiwing van die publieke toilette te Napier vanaf die oorspronklike geïdentifiseerde area na die informele area te Napier.
AGTERGROND
Nadat dit aan die lig gekom het dat daar besware aanhangig gemaak was rakende die konstruksie van die publieke toilette by die ou kliniek te Napier, was daar versoek om ondersoek in te stel na ‘n moontlike alternatiewe geskikte posisie.
Die enigste ander geskikte posisie wat geïdentifiseer was, was by die Straatmark te Napier, maar met nadere ondersoek het dit aan die lig gekom dat die perseel nie aan die Munisipaliteite behoort nie, maar aan die kerk. Die Stadsbeplannings Afdeling was versoek om alternatiewe grond te identifiseer, maar het bevestig dar daar nie alternatiewe geskikte grond beskikbaar is vir die uitvoering van die projek nie.
Gevolglik is die aangeleentheid na die Wyksraakslid en Wykskomitee verwys vir besluitneming rakende die identifisering van ‘n moontlike terrein om die projek ten uitvoering te bring.
Die Wyksraadslid en Wykskomitee het vergader op die 21ste Mei 2020 en aanbeveel dat die toilette gebou moet word by die informele nedersetting te Napier, omdat daar ‘n groot behoefte aan sodanige dienste bestaan. Die Bestuurder: Behuising het met die Behuisingskomitee van die Napier Informele Nedersetting vergader om die mees geskikte posisie aan te wys vir die konstruksie van die publieke toilette. Die insette van die Bestuurder: Publieke Dienste asook die Bestuurder: Strate en Stormwater was ook verkry.
Gevolglik is daar met die kontrakteur onderhandel om die publieke toilette te bou op die aangewese posisie.
Daar moet egter ook kennis geneem word dat daar nie afgewyk kan word van die huidige spesifikasies nie. Indien afgewyk word impliseer dit dan dat die tender gekanselleer moet word, en daar nie verder in hierdie finansiële jaar voortgegaan kan word met die projek nie, aangesien daar weer van vooraf met nuwe tender prosesse begin moet word.
Daar is ook met die Stadsbeplanningsafdeling geskakel rondom moontlike NEMA wetgewing implikasies as gevolg van die rivier wat daar is. Hierdie Afdeling het geen beswaar teen die beoogde konstruksie nie, maar ingevolge die NEMA regulasies mag die toilette (indien groter as 50 vierkante meter) nie nader as 32 meter vanaf die rivier wees nie. Hierdie beperking is in ag geneem met die bepaling van die posisie van die toilette.
FINANSIËLE IMPLIKASIE
Geen finansiële implikasie nie, omdat daar alreeds vir die projek begroot is en die projek sodanig uitgevoer sal word. Daar sal egter voorsiening gemaak word vir die skoonmaak van die toilette gedurende werkstye. Vir hierdie doel is daar met die Bestuurder: Water en Riool gekonsulteer aangesien daar alreeds EPWP werkers op die terrein is wat die bestaande fasiliteite diens.
BESTUURSAANBEVELING
Dat die Raad die bou van die toilette in die informele area instede van die posisie langs vir ou kliniek in Napier goedkeur.
11. VOEDSELVERLIGTING TYDENDS COVID-19 INPERKING: NGO’s-SOPKOMBUISE DOEL VAN VERSLAG
Om die Raad in te lig rakende die werksaamhede van NGO’s in die voorsiening van sop aan die gemeenskappe binne Kaap Agulhas Munisipaliteite se verantwoordelikheidsgebied, asook die kriteria vir die sluit van MOU’s met NGO’s.
AGTERGROND
Die Kaap Agulhas Raad het besluit om voedsel verligting aan huishoudings te bring, deur die vervroegde implementering van die jaarlikse winter sopkombuise wat normaalweg in Junie begin. Nie- Regerings Organisasies onder andere: Meals on Wheels Struisbaai, Bredasdorp Voeding en Ontwikkeling sentrum, Arniston Vissersunie, Nuwerus Nasorg Napier, en Geluksoord in Elim, het elk finansiële ondersteuning ontvang om die vervroegde sopkombuise te implementeer. Die sopkombuise was tydens die week van 13 April 2020 tot hede geimplementeer en voorsien die gemeenskap van sop en brood, drie dae ‘n week.
FINANSIëLE IMPLIKASIE
Die volgende finansiële bydrae was toegeken aan die onderskeie sopkombuise:
ORGANISASIE BEDIENINGS AREA BEDRAG
Meals on Wheels Struisbaai Noord R 30 000.00
Bredasdorp Voeding en Ontwikkeling sentrum Wyke 2, 3, 4, en 6 (Klipdale en Protem) R 80 000.00
Arniston Vissers Unie Arniston R 30 000.00
Nuwerus Nasorg Napier R 30 000.00
Geluksoord Elim R 30 000.00
TOTAAL R 200.000.00
Bogenoemde begroting was vir ‘n tydperk van 3 maande toegeken.
HUIDIGE BEGROTING T.O.V. SOPKOMBUISE VIR 2019/2020 FINANSIëLE JAAR
Huidiglik is daar tans een maandse fondse beskikbaar vir sopkombuise soos per raadsbesluit 72/2019.
Hierdie fondse gaan einde Mei 2020 aan die geidentifiseerde organisasies oor betaal word om die sop kombuise vir Junie te implementeer.
WEEKLIKSE VERSKAFFING VAN MAALTYE PER ORGANISASIE
Organisasies voorsien die gemeenskap met sop en brood drie keer per week. Die onderstaande tabel is
‘n voorstelling van hoeveel maaltye per week aan die onderskeie gemeenskappe voorsien word.
ORGANISASIE MAALTYE PER WEEK
Meals on Wheels 1710
Bredasdorp Voeding en Ontwikkeling sentrum 3420
Arniston Vissersunie 480
Nuwerus Nasorg 500
Geluksoord 1350
TOTAAL 7460
VOORGESTELDE WYSE VAN VOEDSEL VOORSIENING VIR DIE VOLGENDE DRIE MAANDE:
JUNIE, JULIE, AUGUSTUS OPSIE 1
Naam Kontak Porsies per dag
3 keer per week Prys
porsie Koste per
dag Koste per maand Bredasdorp Voeding en
Ontwikkeling sentrum Doreen
October 300 R 10 R 3 000 R 36 000
Liefdes Nessie Lien Kies 300 R 10 R 3 000 R 36 000
Concerned Mothers Phillis Mapempeni 300 R 10 R 3 000 R 36 000
Nuwerus Napier Beverly Doveton 300 R 10 R 3 000 R 36 000
Kindersorg Napier 200 R 10 R 2 000 R 24 000
Meals on Wheels Saloma Gouws 300 R 10 R 3 000 R 36 000
Geluksoord Elim Venessa October 200 R 10 R 2 000 R 24 000
BREDASDOR P NUTRITION
CENTER 25%
PROTEM 7.5%
KLIPDALE NAPIER 7.5%
15%
ELIM 15%
ARNISTON 15%
STRUISBAAI 15%
BUDGET ALLOCATION
Naam Kontak Porsies per dag
3 keer per week Prys
porsie Koste per
dag Koste per maand
Vissers Unie Andre Marthinus 150 R 10 R 1 500 R 18 000
BCLF Wyk 6 Bredasdorp Ds. Braam 300 R 10 R 3 000 R 36 000
Klipdale Doreen October 100 R 10 R 1 000 R 12 000
Protem Doreen October 50 R 10 R 500 R 6 000
TOTAAL 2500 R 25 000 R 300 000
Bogenoemde tabel is die maandelikse besteding aan humanitêre hulp vir behoeftige gesinne.
Elke maand R300 000 oorbetaal aan bogenoemde NGO’s vanaf 1 Junie 2020.
Benodig dus R900 000 vir ‘n termyn van drie maande.
Huidige fondse beskikbaar:
BRON VAN BEFONDSING BEDRAG
Oorbetaling vanaf Provinsie R 500 000 In begroting beskikbaar vir sop kombuise R 200 000
Noodfonds tot op datum R 74 116
Totaal R 774 116
Opsie 2: Eenmalige oorbetaling
Naam Bedrag Huidige Balans Oor
SMA R 400 000 -
Bredasdorp Voeding en Ontwikkelingsentrum R 50 000 R 15 469
Liefdes Nessie R 50 000 -
Concerned Mothers R 50 000 -
Nuwerus Napier R 20 000 R 6 239
Kindersorg Napier R 20 000 -
Meals on Wheels R 50 000 -
Geluksoord Elim R 30 000 R 15 681.40
Vissers Unie R 20 000 R 18 175.39
BLF Wyk 6 Bredasdorp R 50 000 -
Klipdale R 10 000 R 5 896.01
Protem R 10 000 R 6 846.87
R 760 000
SMA het reeds R1 000 000 as donasie beskikbaar. Kan met R400 000 ondersteun word. Hulle lewer dan vir 6 maande 20 000 porsies per maand af vir ons bydrae van R80 000 per maand.
SMA (Black Oyster) SMA (Black Oyster) Aflewerings vir 6 mnde
Maandag Bredasdorp N. Centre 500
Concern Mothers 500
Dinsdag Meals on Wheels 800
Geluks Oord - Elim 200
Woensdag Sophie Europa 500
Liefdesnessie 500
Donderdag Nuwerus Napier 600
Kindersorg Napier 400
Vrydag Concerned Mothers 300
Sophie Europa 300
Bredasdorp Voeding Sentrum 300
Liefdesnessie 100
10 Batches van 4000 lt = 10 000 porsies @ 400 ml R150 000
20 Batches van 4000 lt = 20 000 porsies @ 400 ml R 80 000 = R230 000 MEMORANDUM OF UNDERSTANDING (MOU) - NGO’S
Die geïdentifiseerde NGO’s moet bewys van hul nuutste finansiële state toon voordat ons fondse allokeer aan hulle. Om die NGO’s wat nie oor finansiële state beskik nie, te ondersteun sal daar ook toegelaat word dat hulle ‘n geregistreerde NGO, wat dus wel geouditeerde finansiële state het, as ‘n tussenganger kan optree, sodat fondse in laasgenoemde NGO se bank rekening inbetaal word. Daar moet dan ‘n samewerkings verhouding tussen die die twee betrokke NGO’s wees.
Die implementering van die voedingskemas is onderhewig aan effektiewe, doeltreffende en deursigtige finansiële bestuur- en interne beheerstelsels van organisasies ingevolge artikel 67 van die Wet op Plaaslike Regering: Munisipale Finansiële Bestuur, 2003.
BESTUURSAANBEVELING
(i) Dat die Raad moet besluit watter opsie gebruik sal word vir die implementering van die voeding skema’s, onderworpe aan bewys van registrasie as NGO, insluitend die beskikbaarheid van die mees onlangse finansiële state.
(ii) Die aangewese organisasies moet oor die nodige infrastruktuur beskik vir die implementering van die sopkombuis projek.
(iii) Dat die MOU’s geteken word tussen KAM en die organisasies, vir die implementering van die voeding skema’s gebaseer op die verkose opsie.
(iv) Dat organisasies sal verantwoordelik wees vir besteding van fondse t.o.v. voedsel, brandstof, gas, elektrisieit en kokke, en is dus ingesluit by donasie.
(v) Dat verkose organisasies maandelikse raportering aan die Bestuurder: Menslike Ontwikkeling doen, aangaande die operasionele- en finansiële bestuur van die sopkombuise, vir die termyn van die ooreenkoms.
