REVIEWED TOP - LAYER SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN JUNE 2016/2017 FINANCIAL YEAR

(1)

REVIEWED TOP - LAYER

SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN

JUNE

2016/2017 FINANCIAL YEAR

(2)

KPI Nr Development Priority KPA Indicator Baseline

Qtr 1 Target

Ann Target

Annual Target Date

KPI 01

Development Priority 10:

Administrative and Institutional capacity

Financial Viability Actual Operational expenditure / Operational Budget. 5% Deviation of actual operational expenditure of

departmental budget by 30 June 2017

5% Deviation of actual expenditure vs departmental budget by 30 June 2016

N/A N/A N/A 5% Deviation of

actual operational expenditure of departmental budget by 30 June 2017

5% Deviation of actual operational expenditure of departmental budget by 30 June 2017

30-Jun-17

KPI 02

Financial Viability Actual Capital expenditure / Capital budget. 95% of capital expenditure of unallocated funds by 30 June 2017

NONE N/A N/A N/A 95% expenditure 95% expenditure 30-Jun-17

KPI 03

Administrative and Institutional Capacity

Institutional Development and Organisational Transformation

PMS framework : Signed Performance Agreements for all Section 57 employees by 30 June 2017 (Financial year 2017/2018)

Signed Performance Agreements

N/A N/A N/A Signed

Performance Agreements

Signed Performance Agreements

30-Jun-17

KPI 04

Institutional development and organisational transformation

3 year Risk based audit rolling plan and annual operational plan submitted to Audit Committee &

Accounting Officer for approval by 30 June 2017

Approved by Chief Accounting Officer and Audit Committee

N/A N/A N/A Approved by

Chief Accounting Officer and Audit Committee

Approved by Chief Accounting Officer and Audit Committee

30.06.2017

KPI 05 Development Priority 10:

Good governance Project clean audit: to maintain a clean audit opinion

NONE N/A N/A Quarterly report Quarterly report 2 Quarterly

reports 30.06.2017

KPI 06

Compilation and submission of Section 72 Report by 25/01/2017 to Treasury

Compilation and approval of Section 72 Report by 25/01/2016

N/A N/A Compilation and

submission of Section 72 Report by 25/01/2017

N/A Compilation and

approval of Section 72 Report by 25/01/2017

25/01/2017

KPI 07

Compilation and submission of Section 46 report by 31/08/2016 to AG

Compilation and submission of Section 46 report by 31/08/2015

N/A N/A N/A N/A Compilation and

submission of Section 46 report by 31/08/2016

31.08.2016

MUNICIPAL MANAGER

(3)

KPI Nr Development Priority KPA Indicator Baseline Qtr 1

Target Qtr 2

Target Ann

Target Annual Target Date

KPI 08

Financial Viability Actual operational expenditure as a % of approved expenditure - 95%

Actual operational expenditure as a

% of approved expenditure - 95%

95% (Quarterly) on a pro rata basis

30-Jun-17

KPI 09

Financial Viability Actual operational revenue as a % of approved revenue - 99%

Actual operational revenue as a % of approved revenue - 95%

99% (Quarterly) on a pro rata basis

30-Jun-17

KPI 10

Good Governance Quality of Annual Financial Statements and Audit File particulars. Reduction of financial related exceptions to 25 by 30/11/2016

Quality of Annual Financial Statements and Audit File particulars - Reduction of financial related exceptions to 41 by 30/11/2015

N/A Reduction of

financial related exceptions to 25 by 30/11/2016

N/A N/A Reduction of

financial related exceptions to 25 by 30/11/2016

30-Nov-16

KPI 11

Good Governance Compilation & submission of Annual Financial Statements - External Audit Strategy for 2016/2017 audit

Compilation of Annual Financial Statements - External Audit Strategy for 2015/2016 audit - MFMA compliance by 30/06/2016

Compilation &

submission of Annual Financial Statements

N/A N/A N/A Compilation &

submission of Annual Financial Statements

31-Aug-16

KPI 12

Good Governance 80% of assigned council resolutions executed by end of each quarter

80% of assigned council resolutions executed by end of each quarter

30-Jun-17 CHIEF FINANCIAL OFFICER

(4)

KPI 13

Develop new Finance related policies, By-Laws and procedures - 100%

updated register by 31/05/2017

Develop new Finance related policies, By- Laws and procedures - 100% updated register by 31/05/2016

N/A N/A N/A 100% updated

register by 31/05/2017

100% updated register by 31/05/2017

31-May-17

KPI 14

Review Finance related policies, By-Laws and procedures - 100% updated register by 30/06/2017

Review Finance related policies, By-Laws and procedures - 100% updated register by 30/06/2016

N/A N/A N/A 100% updated

register by 30/06/2017

100% updated register by 30/06/2017

30-Jun-17

KPI 15

Free Basic Services - Percentage of households on the financial system earning less than the amount approved by Council (2x old age pension allowance per month) with access to free basic services. (indigent households)

Free Basic Services - Number of households earning less than the amount approved by Council (2x old age pension allowance per month) with access to free basic services per quarter:

100%

100% of indigent households on the financial system with access to free basic services.

30-Jun-17

(5)

KPI 16

Financial Viability Debtors administration - Debtors Test = (Gross Debtors / Total Revenue from Rates and Services) x 365 Days

66 days as at 31

December 66 days 66 days 66 days 66 days 66 days 30-Jun-17

KPI 17

Financial viability Financial viability as expressed by the following ratios: (i) A=B-C/D. Where-

“A” represents debt coverage. “B” represents total operating revenue received - “C” represents operating grants; “Dl’

represents debt service payments (i.e. interest + redemption) due within the financial year

Financial viability as expressed by the following ratios: (i) A=B- C/D. Where- “A”

represents debt coverage. “B”

represents total operating revenue received - “C” represents operating grants;

“Dl’ represents debt service

N/A N/A N/A Annual report Annual report 30-Jun-17

KPI 18

Financial viability Financial viability as expressed by the following ratios: A = B+C / D Where -

“A” represents cost coverage; “B” represents all available cash at a particular time; “C”

represents investments;

“D”re presents monthly fixed operating expenditure

Financial viability as expressed by the following ratios: A = B+C / D Where - “A”

represents cost coverage; “B”

represents all available cash at a particular time;

“C” represents investments;

“D”re presents monthly fixed operating expenditure

N/A N/A N/A Annual report Annual report 30-Jun-17

KPI 58

Good Governance Quaterly mSCOA Steering

committee meetings None 1 meeting per

quarter 1 meeting per

quarter 4 meetings

annually 30-Jun-17

Good Governance Compile high level mSCOA

project plan None N/A N/A N/A Updated

mSCOA project plan

Updated mSCOA project plan

30-Jun-17

(6)

KPI Nr Development Priority KPA Indicator Baseline Qtr 1

Target Ann

Target Annual Target Date

KPI 20

Financial Viability 5% Deviation of actual expenditure vs

departmental budget by 30 June 2017

N/A N/A N/A 5% Deviation of

actual expenditure vs departmental budget by 30 June 2017

30-Jun-17

KPI 21

30-Jun-17

KPI 22

Sanitation, Waste Management and Waste Removal

Service Delivery and Infrastructure Development

100% Rendering of refuse removal services as per service delivery programme per quarter (Upington &

surrounding area)

100% Rendering of refuse removal services as per service delivery programme per quarter

30-Jun-17

KPI 23

Community Development and Facilities

KPA 7: Social

Development Erecting of wall at Robert Gunda Stadium (LOTTO ALLOCATION)

None N/A 100% completed N/A N/A 100% completed ^31-Dec-16

KPI 69

Sanitation, Waste Management and Waste Removal

100% Rendering of refuse removal services as per service delivery programme per quarter (Satelite area)

None N/A N/A 100% Rendering

of refuse removal services as per service delivery programme per quarter

100% Rendering of refuse removal services as per service delivery programme per quarter

30-Jun-17

KPI 74

KPA 7: Social

Development Upgrading of high mast lights at Jacobus Maasdorp Stadium (LOTTO ALLOCATION)

None 100% completed N/A N/A N/A 100% completed ^30-Sep-16

DIRECTOR COMMUNITY SERVICES

(7)

Ann Target

KPI 24

Annual Report compiled and approved by 31 March 2017

Annual Report compiled and approved by 31 March 2016

N/A N/A Annual Report

compiled and approved by 31 March 2017

N/A Annual Report

compiled and approved by 31 March 2017

31-Mar-17

KPI 25

30-Jun-17

KPI 26

Policy guidance - Updated register and publishing of all policies on data storage device per quarter

Updated register and publishing of all policies on data storage device per quarter

30-Jun-17

KPI 27

The number of people from employment equity target groups employed in the three highest levels of management in compliance with a municipality's approved employment equity plan

80% of employee N/A N/A N/A 80% of

employees 80% of

employees 30-Jun-17

KPI 28

Financial Viability The percentage of a municipality’s salary budget actually spent on implementing its workplace skills plan

1% of salary

budget spent N/A N/A N/A 1% of salary

budget spent 1% of salary

budget spent 30-Jun-17

KPI 29 Development Priority 10 : Administrative and Institutional Capacity

Financial Viability Completion of Councillor’s

office (Ward 4) erven 20049 None N/A N/A N/A 100% completed 100% completed 30-Jun-17

Financial Viability Completion of Councillor’s

office (Ward 13) None N/A N/A N/A 100% completed 100% completed 30-Jun-17

Financial Viability Upgrade Building - Install Biomatrix Clock System in Rietfontein

None N/A N/A N/A 100% completed 100% completed 30-Jun-17

DIRECTOR CORPORATE SERVICES

(8)

Ann Target

KPI 30

30-Jun-17

KPI 31

Energy and Electricity Service Delivery and Infrastructure Development

Energy Management -<10%

electricity losses due to distribution per annum

Energy Management -

<10% electricity losses per annum

N/A N/A N/A % electricity

losses - <10% % electricity

losses - <10% 30-Jun-17

KPI 32

New electricity Pre-paid

meter connections Electricity Connections (new pre-paid connections) - 66% of connections in relation to requests

N/A N/A N/A 100% of

requests completed

100% of requests completed

30-Jun-17

KPI 33

Prepayment meters for

Indigent customers Prepayment meters for Indigent customers - 100% of requests completed

N/A N/A N/A 100% of

requests completed

30-Jun-17

KPI 34

Economic Growth and Job Creation

Local Economic

Development The number of full time equivelant jobs (FTEs) created through municipality’s local, economic development initiatives including capital projects

None N/A N/A N/A 8 FTE jobs

created for financial year

8 FTE jobs created for financial year

30-Jun-17

ELECTRO - MECHANICAL SERVICES

(9)

KPI 37

Financial Viability 100% of EEDSM allocation

spent by 30 June 2017 None N/A 15% of allocation

spent 50% of allocation

spent 100% of EEDSM

allocation spent by 30 June 2017

100% of EEDSM allocation spent by 30 June 2017

30-Jun-17

New electricity conventional

meter connections None N/A N/A N/A 100% of

requests completed

30-Jun-17

KPI 35

Installation of High Mast Lighting - Karos, Leerkrans, Melkstroom, Raaswater, Rosedale Wes, Smarties Valley, Louisvale Road, Dakota weg, Rosedale North, Rosedale East, Paballelo East

None 66% completed 100% completed N/A N/A 100% completed 30-Jun-17

KPI 36

Electrification projects of New Developments: 345 Connections Dakota Road

None N/A N/A 20% completed 100% completed 100% completed 30-Jun-17

KPI 75

Installation of Electrical Services - Industrial Ervens (31 Ervens - C/o Hoek-, Fabriek- & Toekomsstraat)

None N/A N/A N/A 20% completed 20% completed 30-Jun-17

Replace 20MVA Transformer

at Alpha Station None N/A N/A N/A 100% completed 100% completed 30-Jun-17

Upgrading of networks None N/A N/A N/A 100% of

requests completed

30-Jun-17

KPI 78

Electrification of New Developments :455 Connections in Rosedale Westerkim

None 60% of budget

spent 100% of budget

spent N/A 100% of budget

spent 100% of budget

spent 30-Jun-17

(10)

Ann Target

KPI 38

Good governance 80% of assigned council resolutions executed by end of each quarter

30-Jun-17

Water Resources and Services

Number of households with access to functional water service - Report

85% of

households N/A N/A N/A 80% of

households 80% of

households 30-Jun-17

Sewerage Service Delivery

and Infrastructure Development

Number of households with access to functional sanitation service - Report

85% of householdN/A N/A N/A 70% of

households 70% of

households 30-Jun-17

KPI 41

Sewer connections : All new sewer connections to be executed within 90 days from date of approval

Sewer connections : 50% of requests for sewer connections executed per quarter

All new sewer connections to be executed within 90 days from date of approval

30-Jun-17

KPI 42

Local Economic

40 jobs created

for financial year N/A N/A N/A 15 FTE jobs

30-Jun-17

KPI 43

Development Priority 2 : Water Resources and Services

KPA 2 : Service Delivery and Infrastructure Development

Water Connections : All new water connections to be executed within 90 days from date of approval

50% of New meter connections requests executed per quarter

All new water connections to be executed within 90 days from date of approval

30-Jun-17

Refurbishment & Upgrading

of Kameelmond WWTW None N/A N/A 12.5%

completed 25% completed 25% completed

30-Jun-17 DIRECTOR CIVIL ENGINEERING

(11)

KPI 45

Civil Services - Iindustrial Erven Laboria (Water, Sewerage & Stormwater &

Gravel Roads)

None N/A 25% completed 50% completed 100% completed 100% completed

30-Jun-17 KPI 46 Development Priority 2:

Installation of pre-paid water

meters (Mier area) None N/A 25% completed 50% completed 100% completed 100% completed

30-Jun-17 KPI 79 Development Priority 2:

Upgrading of Raaswater and Protea Raw Water Pumpstations

None N/A 25% completed 50 % completed 100% completed 100% completed 30-Jun-17

KPI 80

Siviele Dienste - 6667 Erwe (Pab. - wyk 13; Rosedale - wyk 15; Jurgenskamp - wyk 2; Kalksloot - wyk 11)

None N/A 12.5%

completed 25% completed 50% completed 50% completed 30-Jun-17

KPI 81

Installation of Commmunal Standpipes in various areas. (Smarties Valley - wyk 1; Westerkim - wyk 15)

None N/A 25% completed 50% completed 100% completed 100% completed 30-Jun-17

Suply and delivery of 5000L

Water Tanks None N/A N/A N/A 100% spending 100% spending 30-Jun-17

KPI 93

Construction of water sevices - Paballelo 520 erwe

Construction of water services in Paballelo - 16 Communal standpipes - EPWP

N/A N/A N/a 100% completed 100% completed 30-Jun-17

(12)

Ann Target

KPI 47

Ensure minimum drinking water quality standards compliant with SANS 241 : 95% of quarterly samples meeting minimum biological standards

95% of quarterly samples meeting minimum biological standards

30-Jun-17

KPI 48

Sanitaion, Waste Management and Waste Removal

Maintenance (Cleaning) of UDS toilets - 2 times per year

Maintenance (Cleaning) of UDS toilets - 2 times by June 2016

N/A Maintenance

(Cleaning) of UDS toilets as per planned maintenance plan

N/A Maintenance

(Cleaning) of UDS toilets as per planned maintenance plan

Maintenance (Cleaning) of UDS toilets as per planned maintenance plan

30-Jun-17

KPI 49

Rendering of vacuum tank services on request - 95%

of requests executed per quarter (Upington &

surrounding area)

Rendering of vacuum tank services on request - 95% of requests executed per quarter

95% of requests executed per quarter

30-Jun-17

KPI 50

Rendering of sanitation services as per service delivery programme per quarter

30-Jun-17

KPI 51

Review of WSP : WSP approved and submitted by 31 December 2016

Review of WSP : WSP approved and submitted by 31 December 2015

N/A Review of WSP :

WSP approved and submitted by 31 December 2016

N/A N/A Review of WSP :

WSP approved and submitted by 31 December 2016

31-Dec-17 Water Purification, Sewerage Treatment & Sanitation

(13)

KPI 52

Ensure minimum effluent quality standards compliant : 80% of samples meeting minimum biological standards quarterly

60% of samples meeting minimum biological standards by 30 June 2016

80% of samples meeting minimum biological standards quarterly

30-Jun-17

KPI 70

Rendering of vacuum tank services (Satelite area) - 95% rendering of vacuum tank services

NONE N/A N/A 95% rendering of

vacuum tank services

95% rendering of vacuum tank services

30-Jun-17

(14)

Ann Target

KPI 53

Good governance Required information submitted for compilation of Annual Report to Auditor General by 31/08/2016

Required information submitted for compilation of Annual Report by 31/12/2015

Submit info by

31/08/2016 N/A N/A N/A Submit info by

31/08/2016 31-Aug-16

KPI 54

Good governance 80% of assigned council resolutions executed by end of each quarter

30-Jun-17

KPI 55

Local Economic

40 jobs created

for financial year N/A N/A N/A 30 FTE jobs

30-Jun-17

KPI 57

Development of New Sport Grounds (Louisvale Dorp &

Lambrechtsdrift)

None 10% completed 30% completed 60% completed 100% completed 100% completed 30-Jun-17

KPI 83

Establishment of parks in various areas (Leerkrans, Lambrechtsdrift, Karos, Ntsikelelo, Louisvale Road(2), Rondomskrik, Kalksloot, Kameelmond, Raaswater & Leseding

None 15% completed 40% completed 65% completed 100% completed 100% completed 30-Jun-17 DIRECTOR PLANNING & DEVELOPMENT

(15)

KPI 84

Paving streets -

PABALELLO (Ward 7)(Imali- , Afrikaner-, Ebbehout-, Ridderspoor-, Kappertjie-, Blinkblaar-, Goudsipres-, Pompom-, Tabakblom-, Omeliastraat, Straat A &

Straat B)

KPI 85

Construction of oxidation

ponds - Askham None N/A 20% completed 50% completed 100% completed 100% completed 30-Jun-17

KPI 86

Loubos - Upgrading of gravel roads (Phase 2) Voorstraat, Damstraat, Vurkstraat

None 100% completed N/A N/A N/A 100% completed 30-Jun-17

KPI 87

Klein Mier: Upgrading of gravel roads to paved roads - (Phase 2) Simonspan, Access Road East

None N/A 15% completed 35% completed 100% completed 100% completed 30-Jun-17

KPI 88

Askham / Kameelduin - Seringstraat, Kortstraat, Rivierstraat, Middelstraat Upgrading of gravel roads to paved roads - (Phase 2)

KPI 89

Leseding Access Road (MIG) (Construction of paved road)

Construction of Leseding Access Road

N/A N/A N/A 100% completed 100% completed 30-Jun-17

KPI 90

Raaswater Access Road (MIG) (Installation of mountable kerbs)

Supply &

installation of mountable kerbs for Raaswater Access Road

(16)

KPI 91

Kalksloot Access Road (MIG) (Installation of mountable kerbs)

Supply and installation of mountable kerbs for Kalksloot Access Road

KPI 92

Installation of Pre-Paid Water Meters (MIG):

Louisvaleweg, Paballelo &

Rosedale

Installation of 307 pre-paid water meters (Paballelo, Rosedale &

Louisvale)

(17)

NC083 //Khara Hais - Supporting Table SA26 Budgeted monthly revenue and expenditure (municipal vote)

Description Ref

R thousand July August Sept. October November December January February March April May June Budget Year

2016/17 Budget Year +1

2017/18 Budget Year +2

2018/19 Revenue by Vote

Vote 1 - Municipal Manager 13 13 13 13 13 13 13 13 13 13 13 13 150 159 169 Vote 2 - Corporate Services 1 755 1 755 1 755 1 755 1 755 1 755 1 755 1 755 1 755 1 755 1 755 1 755 21 065 6 249 6 624 Vote 3 - Financial Services 14 989 14 989 14 989 14 989 14 989 14 989 14 989 14 989 14 989 14 989 14 989 14 989 179 868 186 040 198 539 Vote 4 - Community Services 2 780 2 780 2 780 2 780 2 780 2 780 2 780 2 780 2 780 2 780 2 780 2 780 33 363 35 688 38 156 Vote 5 - Technical Director – – – – – – – – – – – – – – – Vote 6 - Electro Mech Services 22 863 22 863 22 863 22 863 22 863 22 863 22 863 22 863 22 863 22 863 22 863 22 863 274 354 293 187 310 907 Vote 7 - Civil Engineering Services 7 248 7 248 7 248 7 248 7 248 7 248 7 248 7 248 7 248 7 248 7 248 7 248 86 972 87 780 90 110 Vote 8 - Development and Planning Services 984 984 984 984 984 984 984 984 984 984 984 984 11 803 10 745 12 614

Vote 9 - Not Applicable – – – –

0 – – – –

Total Revenue by Vote 50 631 50 631 50 631 50 631 50 631 50 631 50 631 50 631 50 631 50 631 50 631 50 631 607 574 619 849 657 119

Expenditure by Vote to be appropriated

Vote 1 - Municipal Manager 2 690 2 690 2 690 2 690 2 690 2 690 2 690 2 690 2 690 2 690 2 690 2 690 32 275 34 211 36 263 Vote 2 - Corporate Services 2 547 2 547 2 547 2 547 2 547 2 547 2 547 2 547 2 547 2 547 2 547 2 547 30 560 32 326 34 196 Vote 3 - Financial Services 2 574 2 574 2 574 2 574 2 574 2 574 2 574 2 574 2 574 2 574 2 574 2 574 30 891 32 742 34 704 Vote 4 - Community Services 9 158 9 158 9 158 9 158 9 158 9 158 9 158 9 158 9 158 9 158 9 158 9 158 109 892 116 448 123 361 Vote 5 - Technical Director – – – – – – – – – – – – – – – Vote 6 - Electro Mech Services 19 549 19 549 19 549 19 549 19 549 19 549 19 549 19 549 19 549 19 549 19 549 19 549 234 585 249 321 267 060 Vote 7 - Civil Engineering Services 12 625 12 625 12 625 12 625 12 625 12 625 12 625 12 625 12 625 12 625 12 625 12 625 151 506 152 485 156 381 Vote 8 - Development and Planning Services 1 900 1 900 1 900 1 900 1 900 1 900 1 900 1 900 1 900 1 900 1 900 1 900 22 804 23 805 25 124

0 – – – –

Total Expenditure by Vote 51 043 51 043 51 043 51 043 51 043 51 043 51 043 51 043 51 043 51 043 51 043 51 043 612 513 641 338 677 091

Surplus/(Deficit) before assoc. (412) (412) (412) (412) (412) (412) (412) (412) (412) (412) (412) (412) (4 939) (21 489) (19 972)

Taxation – – – –

Attributable to minorities – – – –

Share of surplus/ (deficit) of

associate – – – –

Surplus/(Deficit) 1 (412) (412) (412) (412) (412) (412) (412) (412) (412) (412) (412) (412) (4 939) (21 489) (19 972) References

1. Surplus (Deficit) must reconcile with Budgeted Financial Performance

Budget Year 2016/17 Medium Term Revenue and Expenditure Framework